Current RMD CATH COORD PWS QASP MOD 27JAN2025.docx

PERFORMANCE WORK STATEMENT

This Performance Work Statement (PWS) is for the Catholic Coordinator of Religious Education (CRE) aboard the Marine Air Ground Task Force Training Command (MAGTFTC)/Marine Corps Air Ground Combat Center (MCAGCC), Twentynine Palms, CA.

1. Purpose. The purpose of this PWS is to describe the tasks and desired deliverables for the CRE for the Religious Ministries Directorate (RMD) at the MAGTFTC/MCAGCC, Twentynine Palms, CA.

2. Duration of Services. The base period of performance will be from 3 Mar 2025 through 2 Mar 2026 with four (4), one-year options.

Base year - 3 Mar 2025 through 2 Mar 2026 Option year #1 - 3 Mar 2026 through 2 Mar 2027 Option year #2 - 3 Mar 2027 through 2 Mar 2028 Option year #3 - 3 Mar 2028 through 2 Mar 2029 Option year #4 - 3 Mar 2029 through 2 Mar 2030

3. Marine Corps Designated Representative. The Contracting Officer Representative (COR) under this contract will be provided at contract award.

4. General Requirements:

a. CRE Responsibilities. The Coordinator of Religious Education (CRE), under the supervision of the assigned contract priest (ACP) or active-duty priest (ADP), shall assist the Director, Religious Ministries Directorate (Director RMD) in the coordination of all Catholic programs, religious education, events and activities in accordance with the guidance set forth by the Navy Chaplain Corps and the Archdiocese of the Military Services (AMS) (http://www.milarch.org). The CRE is responsible for scheduling Catholic Masses and managing the schedules of the priest to conduct Mass in the absence of an assigned Priest. This work requires services outside the regular workday hours, which on occasion will require evening, weekend, and holiday work. Telework will only be authorized per direction of Director RMD.

b.

b. Substitutions and Subcontracting. The Contractor (CTR) shall provide and compensate a pre-approved substitute when unable to perform services required as depicted in this PWS (i.e., illness, doctor appointments, family emergencies, vacation). Such approval is at the sole discretion of the command chaplain via the COR and failure to approve substitute employees is not an excuse for non-performance by the CTR. Subcontractors may be utilized to aid in providing the requirements of this PWS. Any substitute must meet the qualification and experience requirements of the PWS.

c. Absences. The contractor shall give the Contract Officer Representative (COR) 30 calendar days written notice of any scheduled period of absence, to accommodate schedule changes. For emergency absences, the contractor shall give the COR the earliest possible notice.

5. Specific Requirements. The CTR shall assist the Director RMD and ACP or ADP in the following specific requirements:

a. Liturgical Ministries. The CTR shall assist the ACP or ADP training, coordinating, and scheduling volunteer Lectors, Extraordinary Ministers of the Eucharist (EME), Lay Presiders, Musicians, Altar Servers and Ushers for Sunday and holy day services. A list of all trained persons trained to include Liturgical ministers will be maintained and submitted in the Monthly Liturgical Ministries Report.

b. Celebration of Mass Support. The CTR shall assist the ACP or ADP by creating and implementing a master calendar for each liturgical year to schedule and coordinate all worship services, Catholic devotionals and /or special presentations. The CTR shall prepare the weekly Catholic Sunday bulletin and the announcements to be made from the pulpit. The CTR at the discretion of the Director RMD may serve as the Catholic subaccount representative for the Religious Offering Fund and prepare cover letters weekly for Catholic Religious Offering Fund donations made to charitable organizations. The CTR shall coordinate with the Art and Environment ministers to prepare the chapel for all seasonal events and ensuring fresh flowers are ordered for the altar every Sunday. The fresh flowers are to be funded by the Religious Offering Fund in accordance with SECNAVINST 7010.6C. The CTR shall coordinate and participate in the monthly Chapel Counsel by preparing monthly reports to the Counsel on current activities. A copy of the monthly Chapel Counsel report shall be submitted to the COR.

c. Catholic Religious Education Programs. The CTR shall assist the ACP or ADP by coordinating and training volunteer teachers and teacher's aides for the following Faith Formation Classes: Pre-kindergarten, Kindergarten, First- Second grades, Third-Fourth grades, Fifth-Sixth grades, Junior High, Senior High, and Adult. The CTR will only utilize Armed Forces Catholic Curriculum provided by the RMD. The CTR shall organize and conduct summer training and orientation classes for the new and returning Faith Formation teachers and aides. These classes will cover lesson planning, basic Roman Catholic Theology, how to use texts and classroom discipline. The CTR shall plan, schedule, and conduct First Penance and First Communion classes in conjunction with regular classes along with parental education on practices that follow the reception of the Sacraments. The CTR shall coordinate and train volunteer teachers and aides for Confirmation Classes. The CTR shall plan, schedule, and conduct Order of Christian Initiation for Adults (OCIA) and Lenten Programs. The CTR shall plan, schedule, and conduct adult classes for the Sacraments of Baptism, First Communion and Confirmation. The CTR shall coordinate a Vacation Bible School during the summer. The CTR shall prepare and submit a monthly report to the COR listing all trained volunteer teachers and all classes taught during the month.

d. Catechetical Ministries. The CTR shall assist the ACP or ADP by interviewing and providing instruction to parents who desire to have their infant Baptized. The Infant Baptism preparation classes will utilize the AMS approved curriculum and require a minimum of three hours of instruction for each family. The CTR shall coordinate and schedule all infant Baptisms and Marriages. The CTR shall prepare all the necessary forms and certificates for infant and adult Baptisms, Confirmation, First Communion, and Marriage. The CTR shall submit quarterly reports to the AMS of all Catechetical ceremonies e.

conducted including ceremonies for Marriage, Baptism, Confirmation, First Communion, and OCIA. A copy of the AMS Catechetical submission is to be maintained on file and another copy is to be delivered to the COR.

e. Catholic Youth Programs. The CTR shall assist the ACP or ADP priest by coordinating an outreach and activities program for Roman Catholic teenagers whose parents are stationed at the MAGTFTC/MCAGCC. The CTR shall plan and organize up to four retreats per year for Youth and/or Adults enrolled in the Roman Catholic Religious Catechism and other pre-Sacrament classes. The CTR will recommend retreat sites, resource materials and resource leaders to the Director RMD and in accordance with the approval of the ACP or ADP. The CTR shall coordinate youth activities with the designated Catholic Youth Organization (CYO) moderator(s). The CTR shall coordinate with the CYO moderator(s) the planning and organizing of the annual Christmas parties for the Faith Formation children in the Chapel. The CTR in accordance with the ACP or ADP shall prepare and submit a monthly report to the COR listing all Youth Program activities for the month.

f. Prepare Planned Ministry Objective. The CTR shall prepare and submit to the COR a planned ministry objective report for active ministry programs, to be reviewed during the weekly Program Briefing, with the RMD Director in conjunction with the ACP or ADP. The CTR will attend RMD’s ministry planning meetings weekly at the RMD Director’s direction.

6. Contractor Qualifications and Experience: The CTR must possess and maintain a current Extraordinary Minister of the Eucharist (EME) certificate, Basic Catechist Certification and shall have a minimum of two years of experience in facilitating, coordinating, and training volunteers for Catholic Liturgical Ministries, Catechetical Ministries and Community Outreach Ministries. The CTR must be a practicing Roman Catholic in good standing with a letter of recommendation from his/her pastor and at least one letter from one other priest giving recommendation to the position and validating the individual is a practicing Roman Catholic in good standing within the Roman Catholic Church.

a. The CTR must have a minimum of six months experience as a Lector and at least two years of Experience with Roman Catholic Religion, tradition, customs, and sacramental structure.

b. The CTR shall be able to type an average of 40wpm and capable of working with computer software programs to include, but not limited to: Microsoft Word, Office, Excel, and PowerPoint. The CTR must be able to communicate fluently in English with the ability to be easily understood by chapel staff, volunteers, and Chapel program members.

c. Public Law Number 101-647, Section 231; Department of Defense Instruction Number 1402.5 require personnel contracted for childcare services in every facility operated by the Federal Government to undergo successful background criminal history check at local, state, and national levels. “Childcare services” includes personnel contracted for such services in base chapel programs whose work brings them into contact with children less than 18 years of age. Qualification requirements, certificate of completion of child protection training must be completed and verified before award.

7. Deliverables. The CTR shall submit the deliverables listed in Table 1 below to the recipients and according to the schedule provided in the table.

Table 1. Deliverables

COR

COR

COR

COR

Jan, 1 Apr, 1 July and 1 Oct.

AMS and COR

COR

8. Travel. The CTR shall be responsible for all expenses related to travel to and from MCAGCC and travel in and around MCAGCC. The Government will not pay for local travel, defined as any travel within a fifty (50) mile radius of the government’s assigned work section at MCAGCC. The Government will not pay any travel but the contractor may request the use of a government vehicle in accordance with DoDM 4500.36 Enclosure 5 Part 4.

9. Government Furnished Materials, Equipment, Property and Services. The government shall provide facilities access and technical information, as required, for the performance of this contract. Access to an office will be provided by the Director RMD, including access to a computer, internet, telephone, copy machine, and printer. The Religious Program Specialist assigned to the chapel and the COR will maintain a key to the office. The CTR shall establish and publish office hours to coordinate staff work and be accessible for volunteers, volunteer teachers/aides, and parents. Office hours will be determined based on the needs and approval of the ACP or ADP. (For example, office hours may be scheduled Monday, Wednesday, and Friday, with a 3-hour block in the morning and a 3-hour block in the afternoon.) In the event of any change to published hours, the CTR shall immediately notify the ACP or ADP and COR with the new, revised schedule. Hours published should be such that the CTR is available during RMD’s normal working hours. Telework will only be authorized per direction of Director RMD. As appropriate, the government will provide for Navy-Marine Corps Internet (NMCI) connections for non-secure Internet Protocol Router Network (NIPRNET).

10. Quality Assurance (QA). The Contractor is responsible for Quality Control. The Government will conduct Quality Assurance in accordance with a Quality Assurance Surveillance Plan (QASP), which describes how government personnel will evaluate and assess contractor performance. The QASP will be revised or modified as circumstances warrant. An informational copy of the QASP will be furnished to the Contractor after award.

11. Security. Base Access requirements and procedures may change during the term of a contract. The contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

Contractor and subcontractor employees shall comply with installation rules and regulations, including installation access requirements. The Contractor is responsible for ensuring that each of its subcontractors fully comply with the following requirements and shall flow down to subcontracts a clause to satisfy this contractual obligation.

The Commanding Officer of each base has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant entry or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or bar an employee does not relieve the Contractor of the responsibility to continue performance under this contract and shall not constitute grounds for contractor claim or request for equitable adjustment.

The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor either using uniforms or with nametags, as directed by the Contracting Officer. Any alternate methods of ensuring contractor personnel are readily identifiable must be approved in advance by the Contracting Officer.

Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

QUALITY ASSURANCE SURVEILLANCE PLAN

For: Catholic Coordinator of Religious Education Contract Number:M67399-24-TBD

Contract Description: requirement to provide a Coordinator of Religious Education (CRE) who will assist the Director, Religious Ministries Directorate (Director RMD) in conjunction with ACP or ADP in the coordination of all Catholic programs, religious education, events and activities in accordance with the guidelines set forth by the Navy Chaplain Corps and the Archdiocese of the Military Services (AMS) as fully described in the Performance Work Statement (PWS).

Contractor’s name: TBD

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

· What will be monitored.

· How monitoring will take place.

· Who will conduct the monitoring.

· How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

2. PERFORMANCE REQUIREMENTS:

Required Services (Tasks)

PWS

Paragraph

Performance Standards

Surveillance

Monthly Liturgical Ministries Report CRE shall coordinate, and schedule volunteer Lectors, Extraordinary Ministers of the Eucharist (EME), Lay Presiders, Musicians, Altar Servers and Ushers for Sunday and holy day services.

Maintain and submit a Monthly Liturgical Ministries Report. As per PWS.

Monthly Catholic Religious Education Report The CRE shall assist the ACP or ADP by coordinating, training volunteer teachers and teacher's aides for Faith Formation Classes: Pre-kindergarten, Kindergarten, First-Second grades, Third-Fourth grades, Fifth-Sixth grades, Junior High, Senior High, and Adult. The CRE will only utilize Armed Forces Catholic Curriculum provided by the Director RMD. The CRE shall also organize and conduct summer training and orientation classes for Faith Formation teachers and aides. These classes will cover lesson planning, basic Roman Catholic Theology, how to use texts and classroom discipline. The CRE shall also plan, schedule, and conduct First Penance and First Communion classes. The CRE shall coordinate and train volunteer teachers and aides for Confirmation Classes. The CRE shall plan, schedule, and conduct Order of Christian Initiation for Adults (OCIA) and Lenten Programs. The CRE shall plan, schedule, and conduct adult classes for the Sacraments of Baptism, First Communion and

Confirmation. The CRE shall coordinate a Vacation Bible School during the summer. The CRE will prepare and submit a monthly report to the COR listing all trained volunteer teachers and all classes taught during the month.

Quarterly Catechetical AMS Submission CRE shall assist the ACP or ADP by interviewing and providing instruction on Infant Baptism. The CRE shall also coordinate, document, and schedule Baptisms, Marriages, Confirmation, and First Communion.

CRE upon completion shall document and submit quarterly reports to the AMS of all Catechetical on ceremonies conducted.

1 Jan, 1 Apr, 1 July and 1 Oct.

Monthly Catholic Youth Program Report CRE shall assist the ACP or ADP by coordinating outreach and activities program for Roman Catholic teenagers. CRE shall plan and organize retreats for Youth and/or Adults. The CTR will recommend retreat sites, resource materials and resource leaders to the Director RMD and in accordance with the approval of the ACP or ADP. The CRE shall coordinate youth activities with the designated Catholic Youth Organization. The CRE shall also coordinate annual Christmas parties for the Faith Formation children in the Chapel. The CRE must prepare and submit monthly reports to the COR on all Youth Program activities for the month.

Prepare Planned Ministry Objective The CRE shall prepare and submit as needed a planned ministry objective report for active ministry programs.

Ministry Planning Meeting The CRE shall attend ministry planning meetings as directed by Director RMD.

3. PERIODIC INSPECTION. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.

Inspections will be based on file reviews, periodic inspections, random observations, and customer complaints.

4. DOCUMENTING PERFORMANCE. Monthly

5. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. Per the attached QASP, any positive report may become a part of the supporting documentation for positive performance incentives.

6. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO