CUI_JBLM JA 2023_29_Redacted.pdf

CUI//SP-PROCURE//FEDCON

Control Number: MICC 2023-29 service in the event of an emergency action during the hours of operation indicated above.

The Port of Moses Lake also provides a building for government operations support personnel, their equipment, and vehicles.

The contract will be for a six-month base period and two one-year option periods IAW with FAR clause 52.217-9, Option to Extend the Term of the Contract. It will also include FAR clause 52.217-8, Option to Extend Services, to allow up to a six-month extension, if required. Appropriate FY TWCF will be used for each option period. An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

Base Period: 1 Apr 2023 to 30 Sep 2023 Value: $1,144,040 52.217-9 option 1: 1 Oct 2023 to 30 Sep 2024 Value: $2,345,270 52.217-9 option 2: 1 Oct 2024 to 30 Sep 2025 Value: $2,403,890 52.217-8 Extension: 1 Oct 2025 to 31 Mar 2026 Value: $1,231,990

Total Value: $7,125,190

Note: The Independent Government Estimate was based on historical data, published landing fee posted by airports, and runway operations costs validated with other airports. It was also structured based on the intended periods of performance. The current contract was structured with a six-month base period and six-one month option periods. Thus, subject follow-on effort will have a 6-month base period, two one-year option periods, and evaluation of the six-month extension, if required. TWCF is considered FY specific appropriation. Thus, TWCF funded service contracts cannot cross fiscal years and are structured to align with the FY.

4. Authority Cited: The statutory authority permitting other than full and open competition is 10 U.S.C. 3204(a)(1), as implemented by FAR 6.302-1(a)(2), only one responsible source and no other supplies or services will satisfy agency requirements.

5. Reason for Authority Cited: As described at FAR 6.302-1(a)(2), when the supplies or services required by the agency are available only from one responsible source, or for DoD, NASA and the Coast Guard, from only one or a limited number of responsible sources, and no other types of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

a. Pursuant to the provisions of FAR 6.302-1(a)(2), only one source can provide the required contract support services to fulfill the mission of providing landing services. The Grant County International Airport at the Port of Moses Lake is located near the Larson Drop Zone. The Larson Drop Zone, located in eastern Washington, is the primary airdrop training area for the 62d Air Wing aircraft. No other suitable airfield (civilian or military) exists within a reasonable distance (45 minutes flying time) of the Larson Drop

Zone. The air traffic restrictions and environmental considerations preclude the use of western Washington airspace for flight training.

b. Alternatives. Other locations considered by 62d Airlift Wing included Seattle- Tacoma International, Portland International, Yakima Air Terminal, Wenatchee Pang- Born Memorial and Eugene Airport. However, all of these did not have the capability to support all facets of the training mission. Specifically, they didn’t have an assault landing zone, fire and rescue support, or night training capabilities.

c. Impact if Justification not approved. The government will incur a significant impact to the training mission. There would be a substantial cost increase because the next closest available training location is Travis Air Force Base, CA. Fuel cost alone will cost approximately $35,000 per plane, with a minimum of 3 flights per day. Additionally, the number of training missions would be decreased as extensive coordination would need to occur with Travis Air Force Base to deconflict with their existing flight schedules for local C-17 support.

6. Efforts to Obtain Competition: Five (5) commercial airports appearing to meet the technical requirements were contacted and queried as part of market research: Seattle- Tacoma International, Portland International, Yakima Air Terminal, Wenatchee Pang- Born Memorial and Eugene Airport. None of the airports could meet the technical requirements described in paragraph 3.

a. Effective competition. This acquisition is anticipated to be a sole source effort.

b. Subcontracting competition. The Government will continue to work with the Port of Moses Lake on the potential to subcontract any task areas within the overall requirement. A determination and finding addressing no subcontracting possibilities exist will be executed in accordance with FAR Part 19.705-2(c).

7. Actions to Increase Competition: MICC-JBLM, in coordination with the 62d Operations Support Squadron, performed extensive market research in support of the current and all previous airfield landing services contracts to determine if potential civilian or other airfields existed that could accommodate the types of aircraft being used and the type of training required. To date, only the Port of Moses Lake could support the requirement. A Sources Sought Notice for the current contract effort was posted on SAM.gov on 5 August 2021 with a response date of 16 August 2021. The Sources Sought resulted in zero interested firms. The current contract expiring on 31 March 2023 was intended to be the final contract vehicle executed by MICC-JBLM for this requirement. However, in February 2023, MICC Leadership agreed to support the 62d Airlift Wing via execution of another contract effort to avert a break-in service as the requirement formally transfers to the United States Army Corps of Engineers for execution via an all-inclusive lease capturing the facility and all services identified in the performance work statement (PWS). Based on this updated guidance, a Sources

Sought Notice was posted on SAM.gov on 14 March 2023 with a response date of 20 March 2023. The Sources Sought resulted in zero interested firms.

8. Market Research: All potential locations were analyzed based on their commercial landing fees, terms of use agreement(s) with commercial airlines, weight load and distance capabilities of their runway(s) and an available safe drop zone for the training requirements. Using these criteria, it was discovered that very few airports have a runway that could support the weight of a C-17. Consequently, the airports incapable of supporting the weight of C-17s were excluded from the source data, and the sources for the market research focused on the following airports: Seattle-Tacoma International, WA; Yakima Air Terminal, WA; Wenatchee Pang-Born Memorial, WA; Portland International, OR; and Eugene Airport, OR. These regional and international airports have similar services providing capabilities for commercial landing agreement terms and conditions, landing fees based on weight of the aircraft and other charges for general maintenance.

To help define the capabilities and the availability to support the customer’s mission, a questionnaire was developed focusing on commercial landing agreement terms and conditions, landing fees based on weight of the aircraft, other charges for general maintenance, and flight pattern availability. The above sources were contacted telephonically and queried in accordance with the questionnaire. None of these airports had a runway meeting the description in paragraph 3 above.

In addition to the five (5) commercial airports contacted, Charleston AFB, SC and Altus AFB, OK were also considered: each were compared to determine if the airport has sufficient landing services contracts. These two bases were considered based upon knowledge of other C-17 training operations historically conducted at these bases.

Charleston AFB is limited to providing support for its missions only; in addition, it is not within the required 45-minute flying time of JBLM’s McChord Field. Thus, the airport is not available for this requirement. Altus AFB has an "Airport Management Services" contract with state-owned Clinton-Sherman Airport, where Altus holds exclusive use rights. According to the Statement of Need, Clinton-Sherman Airport provides fire/crash protection, airfield and facility maintenance, control tower operations, security, training and airfield landscaping. This contract could support the customer requirement;

however, there is no drop zone and assault landing strip and does not meet the requirement of being within a reasonable flying time of 45 minutes from McChord Field.

This eliminates the opportunity to leverage existing contracts and DoD sponsored airfields.

Based on the runway and assault landing zone requirements and availability within a reasonable flying time of McChord Field, it is reasonable to conclude Grant County International Airport managed by the Port of Moses Lake is the only responsible source.