MEMBERS

FIONA MA, CPA, CHAIR

State Treasurer

MALIA M. COHEN

State Controller

JOE STEPHENSHAW

Director of Finance

GUSTAVO VELASQUEZ

Director of HCD

TONY SERTICH

Executive Director of CalHFA

EXECUTIVE DIRECTOR

MARINA WIANT

915 Capitol Mall, Suite 280 Sacramento, CA 95814 p (916) 654-6340 f (916) 654-6033 www.treasurer.ca.gov/ctcac

CALIFORNIA TAX CREDIT ALLOCATION COMMITTEE

REQUEST FOR PROPOSALS NO. CTCAC02-26

OPERATIONAL MODERNIZATION CONSULTING SERVICES

NOTICE TO PROSPECTIVE PROPOSERS

August 4, 2026

You are invited to review and respond to this Request for Proposals (RFP) No. CTCAC02-26, entitled Operational Modernization Consulting Services. The California Tax Credit Allocation Committee (CTCAC) is soliciting proposals from firms to support a comprehensive operational modernization effort. Recent assessments have identified significant operational challenges that limit CTCAC’s efficiency and its ability to meet statewide housing coordination objectives. CTCAC workflows rely on “fragmented” systems and manual processes across three disconnected databases, resulting in inefficiencies, information leakage, and organizational silos. To address these challenges and advance CTCAC’s strategic goals, the Committee seeks a qualified consultant to conduct an operational audit, develop a modernization roadmap, and provide transition oversight for future system and process implementation.

Proposals for these services must comply with the instructions included in this RFP. The RFP includes the Sample Standard Agreement the selected firm will be expected to execute. The agreement that will be entered into the State of California (“State”) will include by reference the General Terms and Conditions and Contractor Certification Clauses which may be viewed and downloaded online at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal- Services-Resources-List-Folder/Standard-Contract-Language. The General Terms and Conditions and all Exhibits that are a part of the Sample Standard Agreement are not negotiable. By submitting a proposal, your firm agrees to the terms and conditions stated in this RFP.

The response due date is August 24, 2026 at 5:00 pm.

Please submit one (1) unbound original and two (2) copies of your response to this RFP in hard copy form either in person or via U.S. mail or courier service to the department contact below:

California Tax Credit Allocation Committee Attn: Anthony Zeto

If you have any questions related to this solicitation or should you need any clarifying information, please contact Anthony Zeto via email at Anthony.Zeto@treasurer.ca.gov.

Thank you for your interest in doing business with the California Tax Credit Allocation Committee.

http://www.treasurer.ca.gov/ctcac https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:Anthony.Zeto@treasurer.ca.gov

TABLE OF CONTENTS

1. PURPOSE AND DESCRIPTION OF SERVICES

1.1 Introduction

1.2 Purpose

1.3 Scope of Work

1.4 Term of Agreement

2. MINIMUM QUALIFICATIONS FOR PROPOSERS

3. PROPOSAL REQUIREMENTS AND INFORMATION

3.1 Key Action Dates

3.2 Questions and Answers

3.3 Content and Format of Proposals

3.4 Submission of Proposals

3.5 Evaluation Process

3.6 Award and Protest

3.7 Disposition of Proposals

3.8 Agreement Execution and Performance

4. PREFERENCE AND INCENTIVE PROGRAMS

4.1 Small Business or Microbusiness Preference

4.2 Non-Small Business or Microbusiness Preference

4.3 Disabled Veteran Business Enterprise (DVBE) Participation (Optional)

4.4 Target Area Contract Preference Act (TACPA)

5. REQUIRED ATTACHMENTS

Attachment 1: Required Attachment Checklist Attachment 2: Proposal/Proposer Certification Sheet Attachment 3: Minimum Qualifications Certification Attachment 4: Resumes of Key Personnel & Experience Attachment 5: Proposer References Attachment 6: Cost Proposal Worksheet Attachment 7: Payee Data Record (STD. 204) Attachment 8: Contractor Certification Clauses (CCC 04/2017) Attachment 9: Darfur Contracting Act Certification Attachment 10: California Civil Rights Laws Certification Attachment 11: Generative Artificial Intelligence (GenAI) Notification Attachment 12: Bidder Declaration (GSPD-05-105) Attachment 13: Small Business or Microbusiness Preference(if applicable) Attachment 14: Non-Small Business or Microbusiness Preference (if applicable) Attachment 15: California Disabled Veteran Business Enterprise (DVBE) Participation (if applicable)

Attachment 16: Target Area Contract Preference Act (TACPA) (if applicable)

SAMPLE STANDARD AGREEMENT

Exhibit A – Scope of Work Exhibit A, Attachment 1 – Resumes of Key Personnel Exhibit B – Budget Detail and Payment Provisions Exhibit B, Attachment 1 – Cost Proposal Exhibit C – General Terms and Conditions (GTC 02/2025) Exhibit D – Special Terms and Conditions

Request for Proposals No. CTCAC02-26

1. Purpose and Description of Services

1.1 Introduction

CTCAC administers the federal and state Low-Income Housing Tax Credit (LIHTC) programs and oversees the full lifecycle of affordable housing projects—from application intake and underwriting through placed-in-service processing and 55-year compliance monitoring.

Recent assessments have identified significant operational challenges that limit CTCAC’s efficiency and its ability to meet statewide housing coordination objectives.

CTCAC workflows rely on “fragmented” systems and manual processes across three disconnected databases, resulting in inefficiencies, information leakage, and organizational silos.

The 2022 CTCAC Strategic Plan further documented extensive overlap between CTCAC and the California Debt Limit Allocation Committee (CDLAC), including parallel project reviews, duplicative application processes, inconsistent regulatory oversight, and redundant staff workflows. The Plan calls for modernization of systems, standardized business processes, improved data integrity, and enhanced inter-agency coordination to support a unified statewide affordable housing strategy.

To address these challenges and advance CTCAC’s strategic goals, the Committee seeks a qualified consultant to conduct an operational audit, develop a modernization roadmap, and provide transition oversight for future system and process implementation.

1.2 Purpose

The purpose of this RFP is to procure an experienced consultant to support CTCAC in implementing strategic modernization aligned with the 2022 Strategic Plan and the Committee’s long-term organizational goals. Services will include:

• Conducting a full-lifecycle operational audit of CTCAC’s application, underwriting, placed-in-service, and compliance processes to identify inefficiencies and redundant workflows.

• Supporting CTCAC’s strategic initiative to implement modern systems that streamline workflows, improve data integrity, support performance measurement, and allow for coordinated tracking across programs.

• Identifying opportunities for inter-agency alignment with CDLAC, HCD, and CalHFA, consistent with Strategic Plan goals to consolidate overlapping processes and reduce duplicative reviews.

• Producing functional requirements and a modernization roadmap to support future system procurement and implementation.

• Providing transition support and quality assurance during implementation to safeguard critical program operations and maintain compliance with federal and state mandates.

1.3 Scope of Work

The Scope of Work includes two major phases.

Phase 1: Operational Audit & Modernization Roadmap

The consultant will conduct a comprehensive assessment of CTCAC’s operations, systems, and inter-agency workflows. Activities include:

1. Full-Lifecycle Operational Mapping

• Conduct discovery sessions and staff interviews across all CTCAC program areas.

• Map existing workflows and identify bottlenecks, friction points, and inefficiencies.

• Evaluate redundancies created by parallel CDLAC/CTCAC processes

2. Inter-Agency Coordination Assessment

• Assess opportunities for alignment between CTCAC, CDLAC, the California

Housing and Community Development Department (HCD), and the California Housing Finance Agency (CalHFA) workflows.

• Ensure findings support the goals of the establishing a one-stop shop for affordable housing finance as defined by AB 519 and the Governor’s Reorganization Plan that includes the establishment of the Housing Development and Finance Committee (HDFC).

3. Data Environment Analysis

• Evaluate current databases, document management practices, and data integrity issues.

• Identify gaps in reporting, searchability, database structure, and system compatibility

4. Business Process and Regulatory Alignment Review

• Evaluate inconsistencies across processes and regulatory applications.

• Recommend standardization and future “to-be” workflows aligned with Strategic

Plan initiatives.

5. Functional Requirements Development

• Develop detailed functional specifications for future solutions.

• Ensure compatibility with Strategic Plan Objective 1 (system integration) and

Objective 2 (data/document management).

6. Modernization Roadmap Delivery

• Produce a comprehensive roadmap that synthesizes findings and provides prioritized recommendations, timeline, dependencies, and change management strategy.

Phase 2: Strategic Transition Oversight & Quality Assurance

Upon State initiation of modernization implementation, the consultant will provide strategic oversight and subject-matter expertise. Responsibilities include:

1. Policy-to-Practice Translation

• Ensure solutions align with practical requirements of CTCAC’s program staff.

2. Implementation Monitoring and Quality Assurance

• Validate configurations, workflows, migration plans, and data integrity.

• Ensure alignment with roadmap requirements and CTCAC operational needs.

3. Inter-Agency Liaison and Coordination

• Support communication and workflow alignment with CDLAC and other partners.

• Ensure consistency across regulatory, data, and application processes.

4. Risk Mitigation and Business Continuity Support

• Protect against disruptions to 4% and 9% application cycles and compliance mandates during system transition.

5. Change Management and Training Support

• Assist CTCAC in preparing staff for new workflows, data protocols, and system tools, supporting Strategic Plan initiatives 5.1–5.3.

1.4 Term of Agreement

The contract will be from October 1, 2026 (or upon approval by the Department of General Services, whichever is later) through September 30, 2027 with a dollar value not to exceed $250,000. CTCAC will have an option to extend the contract for 6 months and an additional $125,000.

2. Minimum Qualifications for Proposers

Proposing firms shall address the minimum qualifications stated below by completing Attachment 3 in Section E of the RFP. Failure to meet these minimum qualifications will cause your proposal to be considered non-responsive and the proposal will be rejected.

• Experience in LIHTC program operations, compliance, or underwriting

• Expertise in business process reengineering or workflow redesign

• Demonstrated success implementing or advising on technology modernization

• Understanding what is necessary to coordinate with various state agencies, such as HCD or CalHFA

• Ability to provide actionable, detail-oriented recommendations

• The firm(s) must be available to immediately assume services.

• Firm must be qualified to do business in California.

The firm selected must be technically and professionally capable of providing the services.

The firm must be free from actual conflicts of interest not only at the time of selection, but also throughout the term of the contract.

3. Proposal Requirements and Information

3.1 Key Action Dates

All firms are hereby advised of the following schedule and will be expected to adhere to the required dates and times in the table below (all times listed are Pacific Time (PT)).

Date Action August 4, 2026 RFP available to Prospective Proposers August 11, 2026 at 12:00 pm Written Question Submittal Deadline August 12, 2026 Answers to Written Questions Distributed August 24, 2026 at 5:00 pm Deadline for Proposal Submission August 25-27, 2026 Evaluation of Proposals August 28, 2026 Notice of Intent to Award October 1, 2026 Anticipated Commencement of Contract

CTCAC reserves the right to change the above dates and times, and, if so, CTCAC may modify this RFP prior to the date fixed for submission of proposals by the issuance of an addendum. CTCAC will also provide post updates online at https://www.treasurer.ca.gov/ctcac and https://caleprocure.ca.gov/. CTCAC also reserves the right not to award an agreement at all.

3.2 Questions and Answers

In the opinion of CTCAC, this RFP is complete and needs no further explanation.

However, if you have questions, or should you need any clarifying information, contact Anthony Zeto by email at Anthony.Zeto@treasurer.ca.gov. Firms may submit written questions, if any, no later than 12:00 pm on August 11, 2026.

A copy of the responses to all written questions received by 12:00 pm on August 12, 2026 will be posted online at www.treasurer.ca.gov/ctcac and https://caleprocure.ca.gov/ by close of business on August 12, 2026.

https://www.treasurer.ca.gov/ctcac https://caleprocure.ca.gov/ mailto:Anthony.Zeto@treasurer.ca.gov http://www.treasurer.ca.gov/ctcac

3.3 Content and Format of Proposals

Proposals must be organized in the format shown below and contain all of the information listed.

a. Executive Summary:

A brief overview of the proposal that includes the firm’s understanding of CTCAC’s goals and challenges, summary of the proposed approach, and key differentiators of the firm.

b. Detailed Work Plan and Schedule

The proposer shall provide a comprehensive work plan showing tasks and specific milestones by which progress can be measured, proposed timeline, staff responsible for each component, and assumptions and dependencies.

c. Proposed Team and Qualifications

Identify the project team and roles. For each key individual provide:

• Resume (as appendix)

• Specific experience with LIHTC, housing finance, compliance, or state programs

• Relevant modernization, workflow, or system implementation experience

• Time commitment to the project

d. Relevant Experience & References

Demonstrate the firm’s capability and past performance by providing three (3) to five

(5) examples of similar projects. Experience related to LIHTC, bond allocation processes, government modernization efforts, or regulatory compliance is highly preferred.

e. Cost Proposal

The proposer shall complete Attachment 6 detailing the costs for services.

3.4 Submission of Proposals

a) Proposals must provide straightforward and concise descriptions of the Firm’s ability to satisfy the requirements of this RFP. The proposal must be complete and accurate.

Omissions, inaccuracies, or misstatements may be cause for rejection of a proposal.

b) All proposals must be submitted in hard copy under sealed cover and received by

CTCAC by 5:00 pm on August 24, 2026 unless CTCAC provides notice that the date has been changed. Proposals received after this date and time will not be considered. Proposals received by fax or email will be rejected.

c) A minimum of one (1) unbound original and two (2) copies of the proposal shall be mailed or delivered to the following address:

Attn: Anthony Zeto

d) The original proposal must be marked "ORIGINAL COPY". All documents contained in the original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing firm. All additional proposal sets may contain photocopies of the original package.

e) The proposal envelopes must be plainly marked with the RFP number and title, your firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example:

Operational Modernization Consulting Services

Firm Name Firm Address

Contact Person and Phone Number

DO NOT OPEN

If the proposal is made under a fictitious name or business title, the actual legal name of the Firm must be provided.

Proposals not submitted under sealed cover and marked as indicated may be rejected.

f) Proposals that omit the Minimum Qualification Certification that is included in Attachment 3 in Section 5 will not be considered. Proposals shall include each of the attachments (if applicable) on the Required Attachment Checklist in Section 5.

Proposals that do not comply with the requirements of the RFP shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements and will be rejected.

g) Proposals must be submitted for the performance of all the services described herein.

Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

h) A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. CTCAC may reject any or all proposals and may waive an immaterial deviation in a proposal. CTCAC’s waiver of an immaterial deviation shall in no way modify the RFP document or excuse the Firm from full compliance with all requirements if awarded the agreement.

i) The proposal package should be prepared in the least expensive method.

j) The proposing firm is entirely responsible for the costs of developing proposals and costs incurred in anticipation of award of the Agreement. Such costs shall not be charged to CTCAC.

k) An individual who is authorized to bind the proposing firm contractually shall sign Required Attachment 2, Proposal/Proposer Certification Sheet. The signature must indicate the title or position that the individual holds in the Firm. An unsigned proposal may be rejected.

l) A firm may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline as set forth in the Key Action Dates in Section 3.1. The submission of a new proposal must comply with the requirements in this section. Proposal modifications offered in any other manner, oral or written, will not be considered.

m) A firm may withdraw its proposal by submitting a written withdrawal request to

CTCAC, signed by the proposing firm or an authorized agent in accordance with Section 3.4(k). A firm may thereafter submit a new proposal prior to the proposal submission deadline. Proposals may not be withdrawn without cause subsequent to the proposal submission deadline.

n) CTCAC may modify this RFP prior to the date fixed for submission of proposals by the issuance of an addendum. CTCAC will also provide post updates online at https://www.treasurer.ca.gov/ctcac and https://caleprocure.ca.gov/.

o) Upon announcement and release of this RFP and until selection of a Contractor (and notice of intent to award the Agreement), proposing firms (or potential proposing firms) are not permitted to communicate with CTCAC staff with respect to the RFP except in connection with the process and procedures related to the RFP. Any communication must be directed to Anthony Zeto at Anthony.Zeto@treasurer.ca.gov.

p) CTCAC reserves the right to reject all proposals. CTCAC is not required to award an agreement.

q) Firms are cautioned against relying on CTCAC to discover and report any defects or errors in submitted documents. Before submitting a response to this RFP, firms must carefully review the proposal, correct all errors, and confirm compliance with the RFP requirements.

r) More than one proposal from any firm, organization, partnership, corporation, or association under the same or different names, will not be considered. Reasonable grounds for believing that any firm has submitted more than one proposal for the work contemplated herein will cause the rejection of all proposals submitted by that firm. If there is reason for believing that collusion exists among the proposing firms, none of the participants in such collusion will be considered in this or future procurements.

s) No oral understanding or agreement shall be binding on either party.

t) CTCAC will require the contractor to identify any conflicts of interest and we reserve the right to exclude such projects from the final contract.

3.5 Evaluation Process

a) An evaluation team will rate proposals on the basis of the following weighted factors.

The CTCAC staff will review all eligible proposals (i.e., those that are received in the time and manner prescribed) to determine which ones meet the minimum qualifications specified in the RFP. Those proposals that meet the requirements shall be submitted to a CTCAC evaluation committee that will evaluate and score the proposals using the criteria specified below. As part of its final evaluation process, the evaluation committee may request oral presentations (either in person or by telephone). If this option is exercised, the CTCAC will provide firms with at least 48 hours’ notice. Presenters from the firms must include the personnel who will have primary responsibility for the contract.

Criteria Maximum Points

Technical Understanding & Approach 20 Demonstrated Experience 20 Work Plan Quality & Feasibility 20 Staff Qualifications 10 Cost Reasonableness 30

TOTAL MAXIMUM POSSIBLE POINTS 100

Percent of Maximum Score Allotted to Particular Weighted Criterion:

100% Excellent response backed by demonstrated ability.

85% Good response backed by demonstrated ability.

75% Fair response backed by demonstrated ability.

60% Poor response.

0% Response does not demonstrate ability.

The lowest cost proposal, based on total cost from Attachment 6, is awarded the maximum cost points. Other proposals are awarded cost points based on the following calculation:

(Lowest cost proposal / Other cost proposal) = (factor)

Cost points for Other cost proposal = (factor) X maximum cost points

EXAMPLE: A maximum of 30 points is available.

Lowest cost proposal = $187,500.00 Other cost proposal = $250,000.00

(Lowest cost proposal / Other cost proposal) =

$187,500.00 / $250,000.00 = ¾

Cost points awarded to Other = ¾ X 30 maximum points = 22.5 cost points

b) Tiebreaker - In the event two (2) or more responsive and responsible proposals earn the highest score, the contract will be awarded to the responsive and responsible proposal earning the higher score in Technical Understanding & Approach. If the scores for Technical Understanding & Approach are the same, the contract will be awarded to the responsive and responsible proposal earning the higher score in Demonstrated Experience.

3.6 Award and Protest

a) Notice of the proposed award shall be posted in a public place at the State Treasurer’s Office, 915 Capitol Mall, Sacramento, CA 95814, for five (5) working days prior to awarding the agreement. The notice will be posted at the entrance to Suite 280 and online at https://www.treasurer.ca.gov/ctcac.

b) If any firm, prior to the award of agreement, files a protest with CTCAC and the DGS Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605, on the grounds that the (protesting) firm would have been awarded the contract had the agency correctly applied the evaluation standard in the RFP, or if the agency followed the evaluation and scoring methods in the RFP, the agreement shall not be awarded until either the protest has been withdrawn or DGS has decided the matter. It is suggested that the Firm submit any protest by contacting the Protest Coordinator at OLSProtests@dgs.ca.gov.

c) Within five (5) days after filing the initial protest, the protesting firm shall file with CTCAC and the DGS Office of Legal Services a detailed written statement specifying the grounds for the protest. It is suggested that this detailed written statement be submitted by certified or registered mail.

3.7 Disposition of Proposals

a) Upon proposal opening, all documents submitted in response to this RFP will become the property of CTCAC and the State, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

b) Proposal packages may be returned only at the Firm's expense, unless such expense is waived by CTCAC.

3.8 Agreement Execution and Performance

a) Performance shall start not later than 30 days, or on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. If the Contractor fails to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's proposal price and the actual cost of performing work by another contractor.

b) All performance under the agreement shall be completed on or before the termination date of the agreement.

mailto:OLSProtests@dgs.ca.gov

4. Preference and Incentive Programs

4.1 Small Business or Microbusiness Preference

A five percent (5%) preference will be applied to certified small business firms submitting proposals. To obtain the preference, firms must either be certified as a small business at the time the proposal is submitted. The Firm MUST include an updated copy of their Small Business Certificate to obtain the preference. The 5% preference is issued only for computation purposes to arrive at the successful firm(s), and does not alter the amount of the actual proposals. Once each proposal has been scored, if the highest responsible firm is not a certified small business or microbusiness, 5% of the highest scoring proposal is added to the total “earned” points for each proposal submitted by a certified small business. These final numbers, with the 5% included, are then used to determine the highest scoring proposal. Questions regarding the small business certification or preference approval should be directed to the Office of Small Business & DVBE Services (OSDS) at (916) 375-4940 or can be found at the website at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business- Enterprise.

4.2 Non-Small Business or Microbusiness Preference

A five percent (5%) preference is available to a non-small business claiming twenty-five percent (25%) California certified small business subcontractor participation. If claiming the non- small business subcontractor preference, the proposal response must include a list of the small business(es) with which the Firm commits to subcontract in an amount of at least 25% of the net price with one or more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California small business subcontractors must be attached to the proposal response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied; and 5) the dollar amount or percentage of the net price (as specified in the solicitation) per subcontractor.

Firms claiming the 5% preference must commit to subcontract for at least 25% of the net price with one or more California certified small businesses. Completed certification application required support documents must be submitted to the OSDS no later than 5:00 p.m. PT on the proposal due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375- 4940 or can be found at the website at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business- Enterprise. The preference to a non-small business firm that commits to small business or microbusiness subcontractor participation of 25% of its net price shall be 5% of either the lowest, responsive, responsible firm’s price or the highest response, responsible firm’s total score. A non-small business, which qualifies for this preference, may not take an award away from a certified small business.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

4.3 Disabled Veteran Business Enterprise (DVBE) Participation (OPTIONAL)

This solicitation provides an incentive for DVBE participation. Attachment 15 outlines the DVBE Incentive Program. Firms seeking the DVBE incentive must submit a completed Bidder Declaration (GSPD-05-105) (Attachment 12) that demonstrates DVBE participation and qualification for a DVBE incentive, with proposal submittal. Firms who have been certified by California as a DVBE must also complete and submit the DVBE Declarations, DGS PD 843. All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The DVBE Incentive participation is optional and at the discretion of the proposing firm. Questions regarding DVBE should be directed to the Office of Small Business & DVBE Services (OSDS) at (916) 375-4940 or can be found at the website at https://caleprocure.ca.gov/pages/sbdvbe-index.aspx.

Any contract awarded to a company committing to subcontract with a certified DVBE will follow requirements as provided in MVC 999.7 including compliance with the Std. 817 reporting process, and permanent withholds and deductions for non-compliance.

4.4 Target Area Contract Preference Act (TACPA)

This RFP provides an optional five to nine percent (5-9%) TACPA preference.

Proposing companies are not required to apply for this preference. The TACPA program was established to stimulate business investments in distressed areas of the State and create job opportunities for Californians. Both the TACPA workplace and workforce preferences will be evaluated for this solicitation.

To obtain the TACPA preference, proposing companies will need to review the TACPA website and submit the appropriate documents with the proposal response.

Request a Target Area Contract Preference:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Request-Target-Area-Contract-Preference. See Attachment 16 for additional information.

5. Required Attachments

For this proposal to be considered responsive, all applicable required attachments listed in Attachment 1 must be included with the RFP by dates and times shown in Section C, Proposal Requirements and Information and Key Action Dates (Refer to Attachment 1, Required Attachment Checklist).

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-Target-Area-Contract-Preference https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-Target-Area-Contract-Preference

ATTACHMENT 1: REQUIRED ATTACHMENT CHECKLIST

Complete this checklist to confirm the attachments. Place a check mark or “X” next to each item that you are submitting to the State. For your proposal to be responsive, each of the following required attachments must be submitted with your proposal package.

This checklist must be returned with your proposal package. Submission of this required attachment is mandatory. Failure to complete and return this attachment with your proposal will cause your proposal to be rejected and deemed nonresponsive.

Attachment Attachment Name/Description

_____ Attachment 1 Required Attachment Checklist

_____ Attachment 2 Proposal/Proposer Certification Sheet

_____ Attachment 3 Minimum Qualification Certification

_____ Attachment 4 Resumes of Key Personnel & Experience

_____ Attachment 5 Proposer References

_____ Attachment 6 Cost Proposal Worksheet

_____ Attachment 7 Payee Data Record (STD. 204)

_____ Attachment 8 Contractor Certification Clauses (CCC 04/2017)

_____ Attachment 9 Darfur Contracting Act Certification

_____ Attachment 10 California Civil Rights Laws Certification

_____ Attachment 11 Generative Artificial Intelligence (GenAI) Notification

_____ Attachment 12 Bidder Declaration (GSPD-05-105)

_____ Attachment 13 Small Business or Microbusiness Preference (if applicable)

_____ Attachment 14 Non-Small Business or Microbusiness Preference (if applicable)

_____ Attachment 15 California Disabled Veteran Business Enterprise (DVBE)

Participation Program Instructions (if applicable)

_____ Attachment 16 Target Area Contract Preference Act (TACPA) (if applicable)

ATTACHMENT 2: PROPOSAL/PROPOSER CERTIFICATION SHEET

This Proposal/Proposer Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with original signatures. The proposal must be transmitted in a sealed envelope in accordance with RFP instructions. Submission of this required attachment is mandatory. Failure to complete and return this attachment with your proposal will cause your proposal to be rejected and deemed nonresponsive.

A. Place all required attachments behind this certification sheet.

B. The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

C. The signature below certifies to the best of your knowledge that the information provided on this document is true and complete.

* An Unsigned Proposal/Proposer Certification Sheet May Be Cause for Rejection *

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Proposer’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. California Small Business Yes No b. Disabled Veteran Business Enterprise Yes No If yes, enter certification number: If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending:

Completion Instructions for Proposal/Proposer Certification Sheet Complete the numbered items on the Proposal/Proposer Certification Sheet by following the instructions below.

Item

Numbers Instructions

1, 2, 2a, 3 Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a 4 partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the 5 understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of 6 numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing 8 and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that 9 your firm possesses and that is required for the type of services being procured.

10, 11,12, 13 Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code

14 on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDS.

ATTACHMENT 3: MINIMUM QUALIFICATIONS CERTIFICATION

Submission of this required attachment is mandatory. Failure to complete and return this attachment with your proposal will cause your proposal to be rejected and deemed nonresponsive.

The firm certifies that it fulfills all of the minimum qualifications outlined in Section B of Request for Proposals No. CTCAC02-26 (the “RFP”). By signing this attachment, the firm also agrees to notify the California Tax Credit Allocation Committee (CTCAC) immediately upon its failure to continue to meet the minimum qualifications, if selected as the California certified general appraiser for CTCAC.

On behalf of ___________________________________________________, I certify that said firm (Firm Name) complies with the Minimum Qualifications set forth in Section 2 of the RFP.

(Authorized Signature of Firm) (Firm Name)

(Print Name) (Date)

(Title)

ATTACHMENT 4: RESUMES OF KEY PERSONNEL & EXPERIENCE

Submission of this required attachment is mandatory. Failure to complete and return this attachment with your proposal will cause your proposal to be rejected and deemed nonresponsive.

Name of Firm:

Complete this required attachment AND attach professional resumes for each identified key personnel who will be directly involved in providing these services.

Name: Percent of Effort %

Title: Office Location:

Phone Number: Email:

Role:

How Long in Current Position? How Long Employed in Current Firm?

Experience:

Name: Percent of Effort %

Title: Office Location:

Phone Number: Email:

Role:

How Long in Current Position? How Long Employed in Current Firm?

Experience:

ATTACHMENT 5: PROPOSER REFERENCES

Submission of this required attachment is mandatory. Failure to complete and return this attachment with your proposal will cause your proposal to be rejected and deemed nonresponsive.

List below five (5) references for services performed within the last five years, which are similar to the scope of work to be performed in this contract. If five references cannot be provided, provide an explanation on an attached sheet of paper.

REFERENCE 1

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Dates of Service Value or Cost of Service* Brief Description of Service Provided

REFERENCE 2

Street Address City State Zip Code Contact Person Telephone Number

REFERENCE 3

Street Address City State Zip Code Contact Person Telephone Number

*Optional

REFERENCE 4

Name of Firm Street Address City State Zip Code Contact Person Telephone Number

REFERENCE 5

Street Address City State Zip Code Contact Person Telephone Number

SUBCONTRACTOR REFERENCES (if applicable)

For services performed by your subcontractor(s) within the last five years, list below three (3) references for each subcontractor which are similar to the scope of work to be performed in this contract. If three references cannot be provided for each subcontractor, provide an explanation on an attached sheet of paper.

REFERENCE 1

Street Address City State Zip Code Contact Person Telephone Number

REFERENCE 2

Name of Firm Street Address City State Zip Code Contact Person Telephone Number

REFERENCE 3

Street Address City State Zip Code Contact Person Telephone Number

ATTACHMENT 6: COST PROPOSAL WORKSHEET

The total Contract amount may not exceed $250,000 for the Contract term, with an option to extend the contract for six additional months and an additional $125,000. Rates must remain unchanged throughout the entire term of the contract.

Name of Employee Job Title or Classification Task Hours Rate Per Hour Extended Total

Total Cost $ ______________

*Note: Travel Costs will not be paid separately in this contract

ATTACHMENT 7: PAYEE DATA RECORD (STD. 204)

nonresponsive.

All firms must complete the Payee Data Record (STD. 204) and include it with the proposal response. The Payee Data Record form can be accessed from the following link:

https://www.documents.dgs.ca.gov/dgs/FMC/PDF/Std204.pdf https://www.documents.dgs.ca.gov/dgs/FMC/PDF/Std204.pdf

ATTACHMENT 8: CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

nonresponsive.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Contractor/Bidder Firm Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County of

CONTRACTOR CERTIFICATION CLAUSES

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

1) the dangers of drug abuse in the workplace;

2) the person's or organization's policy of maintaining a drug-free workplace;

3) any available counseling, rehabilitation and employee assistance programs; and,

4) penalties that may be imposed upon employees for drug abuse violations.

c. Every employee who works on the proposed Agreement will:

1) receive a copy of the company's drug-free workplace policy statement; and,

2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT:

Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the Firm’s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State for legal services.

5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

6. SWEATFREE CODE OF CONDUCT:

a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.

b. The contractor agrees to cooperate fully in providing reasonable access to the contractor’s records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the contractor’s compliance with the requirements under paragraph (a).

http://www.dir.ca.gov/

7. DOMESTIC PARTNERS: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.3.

8. GENDER IDENTITY: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.35.

DOING BUSINESS WITH THE STATE OF CALIFORNIA

The following laws apply to persons or entities doing business with the State of California.

1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code §10410):

1). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.

2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code §10411):

1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.

2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract Code §10420)

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))

2. LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)

3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment.