CSULB_RFP_-_University_Student_Union_Future_U_Final.pdf

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Request for Proposals (RFP)

Food Service and Retail Vendors – University Student Union – Future U

Renovation/Expansion

Issued by:

Associated Students, Incorporated California State University, Long Beach

1212 Bellflower Boulevard, Suite 301 Long Beach, California 90815-4199

RFP Deadline: Friday, Jan. 3, 2025 https://www.asicsulb.org/corporate/discover/futureu https://www.asicsulb.org/corporate/discover/futureu

ASSOCIATED STUDENTS, INCORPORATED REQUEST FOR PROPOSALS

CALIFORNIA STATE UNIVERSITY, LONG BEACH FOOD SERVICE AND RETAIL VENDORS – FUTURE U

Table of Contents

TABLE OF CONTENTS

1.0 INTRODUCTION AND GENERAL INFORMATION

1.1 INTENT AND SCOPE

1.2 SUSTAINABILITY

2.0 BACKGROUND

2.1 THE UNIVERSITY

2.2 ASSOCIATED STUDENTS, INCORPORATED

2.3 UNIVERSITY STUDENT UNION

2.4 POINTS OF CONTACT

3.0 PROPOSAL REQUIREMENTS

3.1 KEY EVENT DATES*

3.2 VENDOR COMMUNICATION

3.3 PRE-PROPOSAL MEETING

3.4 INTENT TO SUBMIT PROPOSAL

3.5 PREPARATION OF OFFERS

3.6 PROPOSAL SUBMISSION AND DEADLINE

3.7 ADDENDA

3.8 DISCLOSURE OF VENDOR’S RESPONSE

3.9 ALTERNATE PROPOSALS

3.10 QUESTIONS

3.11 VENDOR PRESENTATIONS

3.12 PROPOSAL ADDENDA AND RULES FOR WITHDRAWAL

3.13 NONBINDING

4.0 PROPOSAL INSTRUCTIONS

4.1 PROPOSAL INFORMATION AND CRITERIA

4.1.1 Cover Letter

4.1.2 Table of Contents

4.1.3 Executive Summary and Proposal Overview

4.1.4 Criteria 1 – Vendor Qualifications

4.1.5 Criteria 2 – Financial Analysis

4.1.6 Criteria 3 – Evidence of Successful Performance

4.1.7 Criteria 4 - Other Additional Information

4.1.8 Criteria 5 – Sustainability Practices

4.1.9 Implementation Timeline

4.1.10 Insurance Requirements for Vendors

1. General Liability Insurance

2. Product Liability Insurance

3. Workers' Compensation Insurance

4. Automobile Liability Insurance

5. Commercial Property Insurance

6. Umbrella or Excess Liability Insurance

7. Policy Endorsements

4.2 REJECTION OR ACCEPTANCE OF PROPOSALS

5.0 EVALUATION CRITERIA PROCESS

1.0 Introduction and General Information

The Associated Students Incorporated at California State University, Long Beach (CSULB), hereinafter referred to as ASI, in consultation with the CSULB Division of Student Affairs, invite firms to submit responses to its Request for Proposals (RFP) to provide food service and/or retail service for the newly renovated/expanded University Student Union (USU) facility opening Summer 2028. Proposals will be accepted until 5 PM, Friday, Jan. 3, 2025. Ten (10) copies of the proposal shall be delivered in a sealed envelope addressed to:

Associated Students, Incorporated California State University, Long Beach 1212 Bellflower Boulevard, Suite 301 Long Beach, CA 90815-4199 Attention: Iraida Venegas, Director Commercial Business/Service Operations or VIA EMAIL TO: Iraida.Venegas@csulb.edu, Subject: RFP – Future U or HAND DELIVER TO:

California State University, Long Beach University Student Union, Suite 301 Long Beach, CA 90815-4199 Attention: Iraida Venegas, Director Commercial Business/Service Operations

Under no circumstances will any proposal be accepted or considered after the appointed hour. The method of delivery is the responsibility of the vendor.

This solicitation does not commit ASI toward a contract, to pay any costs incurred in the preparation of a proposal, or to procure or contract for goods and services. ASI reserves the right to accept or reject any or all applications received as a result of this request, at its sole discretion, and to cancel in part or in its entirety, this request for qualification, if it is in the best interest of ASI or the University.

Questions regarding the meaning or interpretation of the RFP shall be directed to:

Primary Contact:

Iraida Venegas, Director Commercial Business/Service Operations Associated Students, Incorporated 1212 Bellflower Boulevard, Suite 301 Long Beach, CA 90815-4199 Phone: (562) 985-7869 Email: Iraida.Venegas@csulb.edu, Subject: RFP – Future U

1.1 Intent and Scope

This Request for Proposals (RFP) is issued to solicit proposals from qualified, financially sound, and responsible vendors that will be used to select food service and/or retail vendors to provide high quality service to students, faculty and staff at CSULB in the newly renovated/expanded USU opening Summer 2028. We are seeking food and service vendors who can cater to the tastes and preferences of the CSULB student body and campus community. The purpose of this RFP is to identify interested food service vendors who can provide a diverse menu in the USU, while also helping to generate additional revenue streams for

ASI.

Currently, the USU provides lease space to the following vendors: The Beach Shops Corner Market, Carl’s Jr., Coffee Bean & Tea Leaf, Elektric Hair, Inc., El Pollo Loco, Robek’s Juice, Subway, and Café Mykonos.

This RFP aims to attract new food and service vendors interested in providing services to students, faculty and staff at the newly renovated/expanded USU opening Summer 2028 with build out convening prior by https://www.asicsulb.org/corporate/discover/futureu mailto:Iraida.Venegas@csulb.edu successful vendors. Through competitive negotiations, we seek to establish partnerships with top-tier food service vendors.

The USU Renovation/Expansion delivery method for this project is a collaborative design-build structure.

Gensler and Penta have been contracted as the project architects and builders, respectively. CSULB Design and Construction Services serves as the project management team.

The new food service includes additional space for the following concepts:

Site A – approximately 1,200 sq. feet for a stand-alone coffee house concept.

Coffee House 2,500 (sq. feet) Warm Shell Design, Includes Seating Back of house support approximately 550 sq. feet Coffee serving area approximately 650 sq. feet Dining (interior) approximately 1,300 sq. feet (must remain open during USU operating hours)

Long Beach Bureau of Environmental Health Plan Check required prior to build out by vendor.

The interior seating area will include approximately 30 to 40 seats to create a place for students to gather.

Site B – located on the third level (entry points at grade) which will be known as “The Marketplace”

(see figure 1). Each of the eight (8) food service or retail vendor concepts shall be 950 to 1,200 sq.

feet as shown below. Natural gas shall be provided to 50% of food hall concepts located within “The Marketplace.”

Food Hall 10,700 (sq. feet) Warm Shell Design Concept A: 1,200 sq. feet Concept B: 1,050 sq. feet Concept C: 1,200 sq. feet Concept D: 1,100 sq. feet Concept E: 1,000 sq. feet Concept F: 1,050 sq. feet Concept G: 950 sq. feet Concept H: 1,150 sq. feet Queuing at Concepts: 2,000 sq. feet

Location: Expansion Building, centralized Long Beach Bureau of Environmental Health Plan Check required prior to build out by vendor.

Tentative Food Hall Shared Support:

Interior receiving area, staging area, employee restroom, employee locker area, janitorial + chemical storage, loading dock and public restrooms.

Dedicated food hall seating (interior including circulation): approximately by 7,500 sq. feet

Construction Food Service Tenant shall be responsible for the following:

Food Service Tenant is required to provide all equipment and millwork to fit out space. The architectural features of the space will be reviewed by the project architect to ensure Food Service Tenant’s design maintains the aesthetic appearance and theme of the project.

All penetrations made to the existing roof system shall be made by a manufacturer’s certified contractor and in compliance with the manufacturer’s recommendations and must meet campus approval.

Build-out must be executed by a licensed general contractor and all work must be coordinated with the owner’s General Contractor. Contractor’s insurance coverage will need to include and indemnify the University/ASI.

Food Service Tenant is responsible for final connections to all utilities.

Food Service Tenant must submit stamped architectural and engineering plans and specifications to the following for review and approval: Beach Building Services, Design & Construction Services, City of Long Beach Health Department, DSA (Access Review), California State Fire Marshall and a certified third-party building plan reviewer.

Food Service Tenant is responsible for responding to all review comments and obtaining approval from all agencies listed above prior to starting work and prior to opening for operation.

All electrical and mechanical work must comply with the University standards.

Food Service Tenant will not have access to campus voice or data. Verizon is the required provider.

1.2 Sustainability

ASI is committed to upholding the California State University (CSU) Sustainability Policy and implementing sustainable practices across all operations. All vendors are required to eliminate plastic packaging and water bottles, and to use compostable utensils, straws and product packaging. Please refer to CSU Single-Use Plastics Policy for additional information.

We advocate for a sustainable menu and are dedicated to collaborating with contracted vendors in the USU to provide compostable options for our customers. Vendors must compost and/or recycle packaging and waste in their back-of-house operations.

ASI requires that vendors adhere to Assembly Bill 1219, which mandates organizations donate surplus food whenever feasible. Surplus food should be directed to the Laurén Chalmers ’83 Beach Pantry to help support our student community. Food service tenants shall comply with City of Long Beach ordinances as required.

Food service operations should be optimized to significantly reduce waste, enhance sustainability, and positively impact the community. ASI will collaborate with vendors to understand campus requirements for food waste management, aligning efforts with the campus-wide initiative to reduce CSULB's carbon footprint.

(Figure 1) https://calstate.policystat.com/policy/16909281/latest/ https://calstate.policystat.com/policy/15202482/latest/#autoid-vpqg3 https://calstate.policystat.com/policy/15202482/latest/#autoid-vpqg3

2.0 Background

2.1 The University

The campus is in Long Beach, California. Just three miles from the ocean and stretching across 323 beautifully landscaped acres with 84 buildings, CSULB, one the CSU system’s largest campuses, is a comprehensive, urban university in the heart of an international city and thriving coastal community. Over 40,000 (fall 2024) of the best and brightest students from across the state and nation are making CSULB their “University of Choice” – selecting CSULB for it’s comfortable, secure and supportive environment that facilitates academic excellence, student success and campus life. At present, the University residence halls are home to approximately 3,200 students (just 8% of CSULB’s overall student population). Housing on-campus will increase by an additional 900 beds before 2030. Furthermore, 5,600 faculty and staff continue to make CSULB the third largest employer in the City of Long Beach. For additional information on CSULB visit:

https://web.csulb.edu/divisions/urd/beachfacts/.

2.2 Associated Students, Incorporated

ASI is a non-profit corporation, operating as an auxiliary organization of the CSU system. ASI is an integral part of the campus and complies with applicable requirements of the Board of Trustees of the California State University and campus President. A central component under the ASI corporate structure is the USU.

ASI has an Investment Policy regarding social responsibility when making investment decisions and expects its business partners to do the same. It is crucial that business partners pay appropriate attention to relevant corporate governance, social, ethical and environmental considerations in the selection, retention and placement of all investments.

2.3 University Student Union

Widely regarded as ASI’s greatest contribution to campus life, the USU is funded by the mandatory Student Union fee and income from USU operations. The facility provides food service, recreational amenities and student organization offices. In addition, the “Union” provides lounge space and study areas, retail services and conference/meeting rooms. The USU, spanning 128,300 gross sq. feet, is the largest and most frequented facility managed by the ASI. It welcomes thousands of students, faculty and staff daily. With the Future U Renovation/Expansion Project commencing in August 2025, the Union will expand by an additional 61,000 gross sq. feet, reaching a total of 189,300 gross sq. feet upon its reopening in August 2028.

The USU is considered the heart and soul of the campus. Used by thousands of students, staff, faculty, alumni and visitors daily, it has become the welcoming living room for CSULB. Operated by ASI, and overseen by a Board of Trustees, the mission for the union is to be an inclusive gathering place which provides innovative programs, essential services and co-curricular experiences that enrich student development while contributing toward their retention, enhancing their educational experience and promoting student advocacy. ASI’s vision for the USU has always been "best at what students want," and the USU Board of Trustees is held accountable to this mission each year. The Board includes student leaders, staff, faculty and alumni representatives, meeting monthly throughout the academic year to discuss the operations of the building.

The USU is located at the geographic center of campus, set into a hill along Friendship Walk, a main pedestrian thoroughfare. It is three stories and serves as the only accessible path of travel via an internal elevator to get pedestrians from “lower” to “upper” campus.

The Future U Project began with a year-long campaign during the 2022-2023 academic year to connect, engage and listen to what students, faculty and staff need in a renovation and expansion of the USU. The project was approved in April 2023. Through the 2023-24 academic year, students, staff and administrators worked with Canon Design on a feasibility report, which involved investigating the building and land to ensure the project could stay within budget and accommodate the elements identified by campus stakeholders. That report was completed in April 2024, and we have selected Penta | Gensler as the architect, design, and construction team for the remainder of the project.

With the upcoming building expansion and renovation, the USU will offer additional space for new food service and retail vendors. Therefore, ASI invites proposals from vendors interested in occupying and operating establishments that cater to the unique needs of our students.

2.4 Points of Contact

For the purpose of this RFP, the point of contact for ASI are:

Primary Contact:

Iraida Venegas, Director Commercial Business/Service Operations Associated Students, Incorporated 1212 Bellflower Boulevard, Suite 301 Long Beach, CA 90815-4199 Phone: (562) 985-7869 Email: Iraida.Venegas@csulb.edu, Subject: RFP – Future U

3.0 Proposal Requirements

3.1 Key Event Dates*

Release of RFP Monday, Nov. 4, 2024 Pre-proposal meeting (optional) Monday, Nov. 15, 2024 Intent to submit proposal Friday, Dec. 6, 2024 Deadline for written questions at 5 PM Friday Dec. 6, 2024

Response to written questions Friday, Dec.13, 2024 RFP proposals due date Friday, Jan. 3, 2025 Vendor presentations to subcommittee Week of Jan. 27, 2025

Vendor shortlist selected and notified Feb. 14, 2025

Vendors selected and notified Friday, March 7, 2025 Vendors submit architectural drawings initial TBD Vendors commence build out TBD Vendors open for business Aug. 2028

* All dates are subject to change with appropriate notification.

3.2 Vendor Communication

To ensure that RFP documentation and subsequent information (such as modifications, clarifications, addenda, and written questions and answers) is directed to the appropriate individuals within the vendor’s firm, each vendor intending to participate in this RFP process must provide the following information to the ASI points of contact. Prompt and thorough compliance is in the vendor’s best interest. Failure to comply may result in incomplete or delayed communication of addenda or other vital information. It is the vendor’s responsibility to provide accurate contact information. Any communication shortfall due to missing information will be the vendor’s responsibility.

• Name of primary contact

• Mailing address of primary contact

• Telephone number of primary contact

• E-mail address of primary contact

• Additional contact persons with same information provided as primary contact

This information shall be transmitted via e-mail to:

Iraida Venegas, Director Commercial Business/Service Operations Associated Students, Incorporated 1212 Bellflower Boulevard, Suite 301 Long Beach, CA 90815-4199 Phone: (562) 985-7869 Email: Iraida.Venegas@csulb.edu, Subject: RFP – Future U

All communication with the ASI regarding this RFP shall only be directed to the ASI point of contact listed above.

3.3 Pre-Proposal Meeting

A Pre-proposal meeting will be held in Long Beach, CA on Friday, Nov. 15, 2024, at 10 AM in the USU Suite

305. The purpose of this meeting is to allow prospective vendors to view the facility, ask questions and clarify ASI’s expectations.

The following items should be noted in reference to the Pre-proposal meeting:

• Attendance at the Pre-proposal meeting is optional. At this meeting the scope of services will be discussed in detail.

• Vendors that choose to attend the Pre-proposal meeting must RSVP to Iraida Venegas, the ASI point of contact listed in Section 2.4 by Friday, Nov. 8, 2024.

• Vendors are encouraged to submit written questions after the meeting by the date listed in Section 3.1, Key Event Dates.

ASI will prepare written responses to all questions submitted and make them available to all vendors. Oral answers given at the meeting are not binding.

3.4 Intent to Submit Proposal

Vendors must submit a letter of intent via e-mail to Iraida Venegas, the ASI point of contact listed in Section

2.4 by 5 PM PST on Friday, Dec. 6, 2024. The purpose of the letter of intent is to inform ASI that the vendor is interested and requests to continue receiving all RFP updates and modifications. The letter must be prepared on the firm’s business stationary and shall include:

• a statement that indicates the vendor is interested in continuing the RFP process; and

• a statement that acknowledges the deadline for RFP submissions.

3.5 Preparation of Offers

Vendor is expected to follow all specifications, terms, conditions and instructions in this RFP. Vendor will furnish all information required by this solicitation.

Proposals should be prepared simply and economically, providing a description of the vendor’s capabilities to satisfy the requirements of this solicitation. Emphasis should be on completeness and clarity of content.

3.6 Proposal Submission and Deadline

Vendor must provide ten (10) printed copies of each proposal under a sealed cover prior 5 PM PST on Friday, Jan. 3, 2025, addressed to Iraida Venegas, the ASI primary point of contact listed in Section 2.4. All documentation submitted with the proposal should be bound in the single volume except as otherwise specified.

Note: Proposals received after the closing date and time will not be considered. In addition, proposals received via fax are not acceptable.

3.7 Addenda

Any addenda or instructions issued by the ASI prior to the time for receiving proposals shall become part of this RFP. Such addendum shall be acknowledged in the proposal. No instructions or changes shall be binding unless documented by a proper and duly issued addendum.

3.8 Disclosure of Vendor’s Response

The RFP specifies the format, required information, and general content of proposals submitted in response.

ASI will not disclose any portions of the proposals prior to contract award to anyone outside of ASI, the University’s administrative staff, and the members of the committee evaluating proposals. After a contract is awarded in whole or in part, ASI shall have the right to duplicate, use or disclose all proposal data submitted by vendors in response to this RFP as a matter of public record.

Any submitted proposal shall remain a valid proposal for ninety (90) days after the proposal's closing date.

3.9 Alternate Proposals

Vendors may submit alternate proposals. If more than one proposal is submitted, all must be complete and comply with the instructions set forth within this document. Each proposal will be evaluated on its own merits.

3.10 Questions

All questions should be submitted by email to Iraida Venegas, ASI’s point of contact listed in Section 2.4. The deadline for written questions is listed in Section 3.1, Key Event Dates.

3.11 Vendor Presentations

All vendors whose proposals are judged acceptable for award may be required to make a vendor presentation to the evaluation committee. These presentations are tentatively scheduled for the week of Jan.

27, 2025.

• Vendors are strongly encouraged to bring samples of the proposed food items and/or retail products to the Pre-proposal meeting.

3.12 Proposal Addenda and Rules for Withdrawal

Prior to the date specified for receipt of offers, a submitted proposal may be withdrawn by submitting a written request for its withdrawal to the ASI points of contact, signed by an authorized principal of the firm. Unless requested by ASI, revisions and alterations to the proposal will not be accepted after the due date.

3.13 Nonbinding

This RFP and/or the interview process, shall in no way be deemed to create a binding contract or agreement of any kind between ASI and the Proposers.

4.0 Proposal Instructions

Ten (10) copies of each proposal must be submitted to Iraida Venegas, the ASI primary point of contact listed in Section 2.4. At least one (1) proposal submitted must bear an original signature of an authorized principal of your firm. Failure to submit a proposal bearing an original signature will result in rejection of the proposal.

Proposals must be made in the official name of the firm or individual in which business is conducted, showing the official business address of the state in which it is incorporated (if proponent is a corporation). Terms and conditions of specific proposals will not be divulged at the time of opening due to the possibility of negotiations with firms.

Proposals must be complete. Incomplete proposals will not be considered and cannot be supplemented by submissions delivered after the closing time and date of the RFP. Proposals shall be printed electronically.

The person signing the RFP shall initial alterations or erasures in ink. No oral, telephone, email or facsimile proposal will be accepted.

ASI and the University shall not be liable for any costs associated with or incidental to the preparation of the proposal and/or operations.

ASI reserves the right to reject any and all proposals or parts thereof, or to waive any information in any proposal and/ or presentations.

ASI reserves the right to change the form of the RFP, or make clarifications thereto, within a reasonable time before the date of submission of proposals.

4.1 Proposal Information and Criteria

The following list specifies the items to be addressed in the proposal. Vendors should read it carefully and address it completely and, in the order listed below, to facilitate ASI’s review of the proposal.

Proposals shall be organized into the sections below. The content of each section is detailed in the following pages. It is required that vendors use the same organization for the proposal as is outlined below:

Cover Letter Table of Contents Executive Summary and Proposal Overview Criteria 1 – Vendor Qualifications Criteria 2 – Financial Analysis Criteria 3 – Evidence of Successful Performance Criteria 4 – Other Additional Information Criteria 5 – Sustainability Practices Implementation Timeline

4.1.1 Cover Letter

A cover letter prepared on the firm’s business stationery must accompany the proposal. The purpose of this letter is to present the proposal so it should be brief. It shall include:

• a statement that the vendor is responding to ASI;

• a statement that the attached proposal is complete as submitted;

• a statement that all prices, delivery schedules and other significant factors contained in the proposal are valid for ninety (90) days from the proposal closing date;

• the signature of a representative who is authorized to contractually obligate the firm; and

• a statement that the vendor will accept financial responsibility for all travel expenses incurred for oral presentations (if required) and candidate interviews.

4.1.2 Table of Contents

Table of Contents shall describe concisely the organization of the proposal.

4.1.3 Executive Summary and Proposal Overview

The Executive Summary and Proposal Overview shall condense and highlight the contents of the proposal in such a way as to provide the evaluation committee with a broad understanding of the entire proposal.

4.1.4 Criteria 1 – Vendor Qualifications

Vendors must describe and offer evidence of their ability to meet each of the qualifications listed below.

Please provide a brief narrative describing the history of your firm. Identify the number of employees in your firm and the ownership.

Provide the name, title, and experience of the person who will be the service representative for the ASI account.

Provide a description of the proposed food service or retail concept. Include a current menu, price list, marketing materials and hours of operation.

Provide minimum sq. footage needs (cooking, storage, serving).

Provide a list of required equipment to help determine the necessary infrastructure and flag potential connection and space challenges.

Provide a list of brand guidelines.

4.1.5 Criteria 2 – Financial Analysis

Vendors must provide a Projected Financial Pro Forma for five (5) years including the following information:

• Gross Sales Figures

• Cost of Goods (itemize goods)

• Total Revenue

• Personnel Expenses

• Operating Expenses

• Profit Margin

Additionally, vendors must provide any data pertaining to the assumptions used in the Pro Forma, projected number of customers, trends, etc.

4.1.6 Criteria 3 – Evidence of Successful Performance

Vendors must provide documentation of successful implementation schedules completed with other institutions of education, health care or industry. Special emphasis should be placed on operations in student unions at colleges or universities.

Please list three (3) references, including contact name, address, and phone number of successful operations;

explain why they were successful and what was learned from the successful operations.

Please list three (3) references, including contact name, address, and phone number of failed operations; explain why they were unsuccessful and what was learned from the failed operations.

4.1.7 Criteria 4 - Other Additional Information

Please provide any additional information that vendors believe should be considered when evaluating the proposal. The vendor may present any creative approaches that might be appropriate. The vendor may also provide supporting documentation that would be pertinent to this RFP.

4.1.8 Criteria 5 – Sustainability Practices

Provide a summary of the company sustainability practices and how they align with the ASI commitment to sustainability.

4.1.9 Implementation Timeline

Using section 3.1, Key Event Dates as a guide, please propose an implementation schedule indicating additional key milestones that would be of interest to ASI.

Provide the ideal sq. footage requested along with the minimum and maximum size your operation can utilize.

Include how much time is needed for vendor build out of the lease space.

4.1.10 Insurance Requirements for Vendors

To ensure a safe and compliant operation, all vendors providing services must meet the following insurance requirements. These requirements are necessary to protect both the vendor and the contracting entity, which may include ASI or the University. The vendor is responsible for securing the appropriate coverage and providing evidence through a Certificate of Insurance (COI) prior to beginning operations.

1. General Liability Insurance

2. Product Liability Insurance

3. Workers' Compensation Insurance

4. Automobile Liability Insurance

5. Commercial Property Insurance

6. Umbrella or Excess Liability Insurance

7. Policy Endorsements

Statement to Vendor: Pease provide an acknowledgment to adhere to these insurance coverages as required by ASI.

4.2 Rejection or Acceptance of Proposals

ASI reserves the right to request any information it deems necessary to make the final determinations as to the firm’s availability to provide the service requested before entering into any contract. By submitting a proposal, the firm agrees to be governed by the terms and conditions set forth in this document and any variations may, at the sole discretion of ASI and CSULB, Division of Student Affairs, render such proposal non-responsive. Any inconsistencies between the RFP and any other contractual instruments shall be governed by the terms and conditions of this RFP and the laws of the State of California, except where subsequent amendments to any contract resulting from this RFP are specifically agreed to in writing by the parties to supersede any such provision of this RFP.

5.0 Evaluation Criteria Process

A committee of CSULB students and ASI staff members will evaluate proposals and make a recommendation to the University Student Union and Student Recreation & Wellness Center Board of Trustees (URECBOT). The evaluation will be based upon the information provided in the proposal, additional information requested by ASI for clarification, information obtained from references and independent sources, and oral presentations, if requested.

The evaluation of proposals will include consideration of responses to the list of criteria in Section 4.1. Vendors must specifically address all criteria in their responses. Any deviations or exceptions to the specification or requirements must be described and justified in a cover letter. Failure to list such exceptions or deviations in the

4.2 Rejection or Acceptance of Proposals

5.0 Evaluation Criteria Process