CSS W912LN22Q0019 JUL2022.pdf

Best Value Trade-Off

Using FAR 13.1 and FAR Part 12 Procedures

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

1.1. The combined synopsis is issued as a Request for Quotation (RFQ) / under solicitation number:

W912LN-22-Q-0019.

1.2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-01 (16 February 2022).

1.3. This requirement is set aside 100% for Small Business.

1.4. NAICS Code: 721110. Size standard $35.0.

1.5. Posting Date: 6 May 2022; Questions due by 3:00pm EST on 13 May 2022. Questions received after that time will not be answered. Answers provided on or about 17 May 2022.

1.6. Response Date: 3:00 p.m. EST, 31 May 2022.

1.7. Contracting Office: USPFO-P&C-VT; Building 3 Camp Johnson, Colchester Vermont 05446.

1.8. Government Points of Contact: Contracting Officer: joyce.l.merrill.mil@army.mil, Contract Specialists: kimberly.a.swasey.civ@army.mil, and shawn.m.trout2.civ@army.mil.

1.9. A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable

CLIN # Product/Service Quantity – U/I Unit Price Total

0001 Conference Space 16-17 JUL 2022 1 job

0002 Continental Breakfast 16 JUL 2022 331 Each

0003 Adult Hot Lunch Meal 16 JUL 2022 315 Each

0004 Child Hot Lunch Meal 16 JUL 2022 16 Each

0005 Hot Breakfast Buffet Meal 17 JUL

331 Each

0006 Adult Hot Lunch Meal 17 JUL 2022 315 Each

0007 Child Hot Lunch Meal 17 JUL 2022 16 Each

0008 Lodging 16 JUL 2022 200 Each

1.10. Description of requirements for the items to be acquired: Rental of multiple conference rooms, equipment and catered meals to support a post deployment yellow ribbon event for 331 personnel.

1.11. Period of Performance (PoP) and place(s) of delivery and acceptance: 16-17 JUL 2022, venue must be located within Orleans, Lamoille, Caledonia, Washington, Chittenden, Addison, or Orange County, Vermont.

1.12. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (DEC2021) and addendum applies to this acquisition.

1.13. Provision 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV2021) and addendum applies to this acquisition.

mailto:joyce.l.merrill.mil@army.mil mailto:kimberly.a.swasey.civ@army.mil mailto:shawn.m.trout2.civ@army.mil

1.14. Offerors shall include a completed copy of 52.212-3 with Alternate I, Offeror Representations and Certifications- Commercial Products and Commercial Services (NOV2021) with its offer.

1.15. FAR 52.212-4, Contract Terms and Conditions- Commercial Products and Commercial Services (DEC2021) applies to this acquisition.

1.16. FAR 52.212-5 (DEV) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Deviation 2018-O0021) (JAN 2022) applies to this acquisition.

1.17. Additional contract provisions and clauses are applicable and included below as necessary.

1.18. Defense Priorities and Allocations Systems (DPAS) Rating: Not applicable.

CLAUSES INCORPORATED BY REFERENCE

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-10

52.204-13

Reporting Executive Compensation and First-Tier Subcontract Awards System for Award management Maintenance

JUN 2020

OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

DEC 2021

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

DEC 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

DEC 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2021

52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (Deviation 2018-O0021)

JAN 2022

52.219-6 Notice of Total Small Business Set-Aside NOV2020 52.219-28 Post-Award Small Business Program Representation SEP 2021 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-44 Fair Labor Standards And Service Contract Labor

Standards- Price Adjustment

MAY 2014

52.222-50 Combating Trafficking in Persons DEC 2021 52.222-55 Minimum Wages for Contractor Workers Under

Executive Order 14026

JAN 2022

52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2022 52.223-18 Encouraging Contractor Policies To Ban Text

Messaging While Driving

JUN 2020

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2021

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7015 Notice of Authorized Disclosure of Information for

Litigation Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.232-7017 Accelerating Payments to Small Business

Subcontractors--Prohibition on Fees and Consideration

APR 2020

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

JUN 2013

252.244-7000 Subcontracts for Commercial Items JAN 2021 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Date of last revision 03/15/2022

Service Contract Act WD #: 2015-4139

This wage determination is applicable to the following cities and towns in the following VERMONT counties:

ADDISON COUNTY: Addison, Bridport, Bristol, Cornwall, Goshen, Granville, Hancock, Leicester, Middlebury, New Haven, Orwell, Panton, Ripton, Salisbury, Shoreham, Waltham, Weybridge, Whiting BENNINGTON COUNTY: Arlington, Bennington, Dorset, Glastenbury, Landgrove, Manchester, Peru, Pownal, Readsboro, Rupert, Sandgate, Searsburg, Shaftsbury, Stamford, Sunderland, Winhall, Woodford ORANGE COUNTY: Bradford, Braintree, Brookfield, Chelsea, Corinth, Fairlee, Randolph, Strafford, Thetford, Tunbridge, Vershire, West Fairlee RUTLAND COUNTY: Benson, Brandon, Castleton, Chittenden, Clarendon, Danby, Fair Haven, Hubbardton, Ira, Mendon, Middletown Springs, Mount Holly, Mount Tabor, Pawlet, Pittsfield, Poultney, Proctor, Rutland, Sherburne, Shrewsbury, Sudbury, Tinmouth, Wallingford, Wells, West Haven, West Rutland WASHINGTON COUNTY: Roxbury WINDHAM COUNTY: Athens, Brattleboro, Brookline, Dover, Dummerston, Grafton, Guilford, Halifax, Jamaica, Londonberry, Marlboro, Newfane, Putney, Rockingham, Somerset, Stratton, Townshend, Vernon, Wardsboro, Westminster, Whitingham, Wilmington, Windham WINDSOR COUNTY: Andover, Baltimore, Barnard, Behtel, Bridgewater, Cavendish, Chester, Hartford, Hartland, Ludlow, Norwich, Plymouth, Pomfret, Reading, Rochester, Royalton, Sharon, Springfield, Stockbridge, Weathersfield, West Windsor, Weston, Windsor, Woodstock

07000 - Food Preparation And Service Occupations 07010 - Baker 14.76 07041 - Cook I 16.42 07042 - Cook II 18.36 07070 - Dishwasher 14.21 07130 - Food Service Worker 13.37 07210 - Meat Cutter 18.20 07260 - Waiter/Waitress 13.95

Service Contract Act WD #: 2015-4141

This wage determination applies to the following towns, cities, and gores in the following VERMONT counties:

CALEDONIA COUNTY: Barnet, Burke, Danville, Groton, Hardwich, Kirby, Lyndon, Newark, Peacham, Ryegate, Sheffield, St. Johnsbury, Stannard, Sutton, Walden, Waterford, Wheelock CHITTENDEN COUNTY: Buel's ESSEX COUNTY: Averill, Avery's, Bloomfield, Brighton, Brunswick, Canaan, Concord, East Haven, Ferdinand, Granby, Guildhall, Lemington, Lewis, Lunenburg, Maidstone, Norton, Victory, Warner's, Warren's FRANKLIN COUNTY: Bakersfield, Berkshire, Enosburg, Fairfield, Franklin, Highgate, Montgomery, Richford, Sheldon GRAND ISLE COUNTY: Alburg, Isle La Motte LAMOILLE COUNTY: Belvidere, Eden, Elmore, Hyde Park, Johnson, Morristown, Stowe, Waterville, Wolcott ORANGE COUNTY: Newbury, Orange, Topsham, Washington, Williamstown ORLEANS COUNTY: Albanu, Barton, Brownington, Charleston, Coventry, Craftsbury, Derby, Glover, Greensboro, Holland, Irasburg, Jay, Lowell, Morgan, Newport city, Newport town, Troy, Westfield, Westmore WASHINGTON COUNTY: Barre city, Barre town, Berlin, Cabot, Calais, East Montpelier, Fayston, Marshfield, Middlesex, Montpelier, Moretown, Northfield, Plainfield, Waitsfield, Warren, Waterbury, Woodbury, Worcester

07000 - Food Preparation And Service Occupations 07010 - Baker 15.04 07041 - Cook I 15.66 07042 - Cook II 17.35 07070 - Dishwasher 12.76 07130 - Food Service Worker 12.88 07210 - Meat Cutter 16.94 07260 - Waiter/Waitress 13.20

Service Contract Act WD #: 2015-4137

This wage determination is applicable to the following cities and towns in the following VERMONT counties:

ADDISON COUNTY: Ferrisburg, Lincoln, Monkton, Starksboro, Vergennes CHITTENDEN COUNTY: Bolton, Burlington, Charlotte, Colchester, Essex, Hinesburg, Huntington, Jericho, Milton, Richmond, Shelburne, South Burlington, St. George, Underhill, Westford, Williston, Winooski FRANKLIN COUNTY: Fairfax, Fletcher, Georgia, St. Albans city, St. Albans town, Swanton GRAND ISLE COUNTY: Grand Isle, North Hero, South Hero LAMOILLE COUNTY: Cambridge WASHINGTON COUNTY: Duxbury

07000 - Food Preparation And Service Occupations 07010 - Baker 17.72

07041 - Cook I 16.51 07042 - Cook II 18.29 07070 - Dishwasher 13.07 07130 - Food Service Worker 13.57 07210 - Meat Cutter 17.98 07260 - Waiter/Waitress 15.19

Note: Executive Order (EO) 13706 Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1 2017. If this contract is covered by the EO the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness injury or other health-related needs including preventive care; to assist a family member (or person who is like family to the employee) who is ill injured or has other health-related needs including preventive care; or for reasons resulting from or to assist a family member (or person who is like family to the employee) who is the victim of domestic violence sexual assault or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS:

HEALTH & WELFARE: $4.60 per hour up to 40 hours per week or $184.00 per week or $797.33 per month

HEALTH & WELFARE EO 13706: $4.23 per hour up to 40 hours per week or $169.20 per week or $733.20 per month*

*This rate is to be used only when compensating employees for performance on an SCA-covered contract also covered by EO 13706 Establishing Paid Sick Leave for Federal Contractors. A contractor may not receive credit toward its SCA obligations for any paid sick leave provided pursuant to EO 13706.

VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor; 3 weeks after 10 years 4 after 15 years and 5 after 25 years. Length of service includes the whole span of continuous service with the present contractor or successor wherever employed and with the predecessor contractors in the performance of similar work at the same Federal facility. (Reg. 29 CFR 4.173)

HOLIDAYS: A minimum of eleven paid holidays per year:

New Year's Day Martin Luther King Jr.'s Birthday Washington's Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day and Christmas Day.

(A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) (See 29 CFR 4.174)

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

https://www.acquisition.gov/ https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

Invoice 2 in1 (Services)

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC ____ Issue By DoDAAC W912LN Admin DoDAAC** W912LN Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) W810WM Service Acceptor (DoDAAC) W810WM Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Accounts Receivable:

Invoice Acceptor / Receiver:

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

PERFORMANCE WORK STATEMENT (PWS)

VTARNG Yellow Ribbon Post Deployment Event – Task Force Ransom

1.0 General:

1.1 Scope: The contractor shall provide conference facilities, lodging, and meals in support of the Vermont National Guard Yellow Ribbon Post Deployment Event. The contractor shall provide all facilities, personnel, food and beverages and all activity-specific equipment to perform the Yellow Ribbon Post- Deployment event as defined in this PWS.

1.2 Background: Yellow Ribbon post-deployment events are designed to facilitate successful and healthy reintegration in civilian life upon soldiers’ return from deployment. Pursuant to DoD Instruction 1342.28- Deployment events or activities and services will focus on providing a forum for addressing challenging behaviors related to operational stress and reintegration while the RC member is deployed. Deployment events should address decreasing isolation of the family or designated individuals during activation, mobilization, or deployment. Topics may include, but are not limited to: special or spiritual programs, medical, dental, and mental health benefits, resiliency, Veterans’ Affairs (VA), Employer Support to the Guard and Reserves (ESGR), Veteran Support Officers (VSOs), community and financial information.

1.3 Period of Performance: The period of performance is 16 & 17 July 2022

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0700 to 1730 on 16 & 17 July 2022. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. The contractor shall effectively and efficiently provide a venue within Orleans, Lamoille, Caledonia, Washington, Chittenden, Addison, or Orange County, Vermont.

1.4.1.1 Telework: RESERVED

1.4.1.2 Unscheduled gate closures. RESERVED

1.4.1.3 Installation Regulations. RESERVED

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. RESERVED

1.4.5.1 For contractors requiring Common Access Card (CAC): RESERVED

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation:

RESERVED

1.4.5.3 Awareness Training (AT) Level 1: RESERVED

1.4.5.4 iWATCH Training: RESERVED

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.

The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Use of Government Information Systems (IS) and access to Government networks: RESERVED.

1.4.5.7 Army Training Certification Tracking System (ATCTS): RESERVED.

1.4.5.8 Information Assurance (IA) Training. RESERVED.

1.4.5.9 Information Assurance (IA)/Information Technology (IT) certification. RESERVED.

1.4.5.10 Protection of Personally Identifiable Information (PII). RESERVED

1.4.5.11 OPSEC Training: RESERVED

1.4.5.12 OPSEC SOP/Plan. RESERVED

1.4.5.13 Access to Classified Information. RESERVED

1.4.5.14 Threat Awareness and Reporting Program (TARP). RESERVED

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. RESERVED.

1.4.6.2 Lock Combinations: RESERVED.

1.4.7 Special Qualifications: The contractor shall ensure food service personnel possess all required licenses for operating food service used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors.

Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.) Food preparations are conducted by employees who possess a current food handling certification. Contractor shall be compliant with the American Disabilities Act as defined by law. The venue must be a FEMA registered facility in accordance with http://apps.usfa.fema.gov/hotel/.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the Contracting Officer’s Representative (COR), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO.

The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: RESERVED

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor travel: RESERVED

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the http://apps.usfa.fema.gov/hotel/ http://apps.usfa.fema.gov/hotel/

Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever they become aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: RESERVED

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privets of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infrastructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security AV Audiovisual BI Background Investigation

CM Contract Manager COR Contracting Officer’s Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency ESGR Employer Support of the Guard and Reserve FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services GSA General Services Administration HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RC Reserve Component SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence VA Veterans Affairs VSO Veteran Support Officers YR Yellow Ribbon

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: RESERVED

3.2 Materials: RESERVED

3.3 Equipment: RESERVED

3.4 Services: RESERVED

3.5 Utilities: RESERVED

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E) and Services:

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.1. Property / Facility: The contractor shall provide all conference space.

4.1.2.1. Main Conference Space

4.1.2.2. Breakout Session Rooms

4.1.2.3. Confidential Meeting Rooms

4.1.2.4. Hotel rooms

4.1.2.5. Youth Space

4.1.2.6. Event Registration Space

4.1.2.7. Event Coordinator Space

4.1.2.8. Parking Space

4.1.2. Equipment: The contractor shall supply the following equipment:

4.1.2.1. Main Conference Space: Main conference space tables and seating to accommodate 315 people configured in classroom or theater style seating. Set up with medium sized risers or fixed state/lectern or podium centered at head of the room, wireless microphones, projection screens, Audiovisual (AV)/carts/tables, AV connections to in-house sound and projector.

4.1.2.2. Breakout Session Rooms (4 each): Set up tables and seating to accommodate up to 80 people in classroom style with water service at the rear of the room. Contractor shall provide a large easel with self-stick easel pad, A/V capability, lectern/podium, projector, screen, in-house sound, and wireless microphone.

4.1.2.3. Confidential Meeting Rooms (2 each): Set up in office or lounge style with seating for four (4) people.

4.1.2.4. Hotel rooms. Reserve a block of up to 200 rooms for the night of 16 July 2022 to accommodate event attendees. Room rates cannot exceed the current government rates. Room reservation block starts upon contract award and unreserved rooms may be released seven days prior to the event. Attendees are responsible for all incidentals.

4.1.2.5. Youth Space: Two (2) youth space rooms to accommodate up to 16 children and youth in each room (federal law requires 35 square feet per child). This space will host youth activities and curriculum for children aged 6-12 and 13-17. Rooms must be enclosed, indoor spaces with the capacity to comfortably accommodate movement, play, classroom activities, and water service. Room 1 set up with tables set in “U” shape with chairs around the outside, with an additional table set up in the front/top of “U” for activity facilitator. Room 1 includes A/V capability, lectern / podium, projector, screen, in-house sound and wireless microphones. Room 2 set up with a single table at the front, open space in the middle of the room, and chairs against the outside walls of the room.

4.1.2.6. Event Registration Space: Set up with ten (10) skirted/dressed rectangular tables, preferably 6’, with two chairs per table.

4.1.2.7. Event Coordinator Space: Set up to accommodate work space with power for up to ten (10) computer stations and one (1) printer. Space shall be located near the main conference space and event registration area. The event coordinator must have the ability to lock this room.

4.1.2.8. Parking Space: Available for 250 attendees on both 16 & 17 July 2022.

4.1.3. Services: Contractor shall provide continuous uninterrupted wireless internet service throughout all conference spaces and event rooms for the duration of the event.

4.2 Secret Facility Clearance: RESERVED

4.3 Contractor Security Clearance: RESERVED

5.0 Requirements:

5.1. Facility: The contractor shall:

5.1.1. Provide a main conference space with capacity to accommodate conference presentations, meal services, and all day water service. Main conference space, breakout session rooms, confidential meeting rooms, event registration space and event coordinator space shall be located within close proximity of each other. Youth space shall be farther away than the other meeting spaces given potential noise levels. Event registration space shall be available for use for the duration of the event, located near main conference space, and easily accessible to event participants upon their arrival.

5.1.1.1 The contractor shall set up and breakdown all conference space and rooms ensuring availability 30 minutes prior to the event. Contractor shall ensure all equipment is operable at all times. Contractor shall ensure that all meal service is available 10 minutes prior to scheduled time.

5.1.2. Provide announcement boards at each hotel entrance and the main conference room welcoming and directing conference participants. The Yellow Ribbon Coordinator will provide the exact wording of the announcement to the contractor no later than two days prior to the event.

5.2. Meal Service: The contractor shall:

5.2.1 Provide meal services on 16 & 17 July 2022. Total cost of meals, service, and any related gratuity or fees must remain at or below the per diem rate for meals for the venue area according to the U.S.

General Services Administration (GSA). Fiscal Year 2022 Per Diem Rates for Vermont are listed in the following web link: https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup/?action=perdiems_report&state=VT&fiscal_year=2022&zip=&city=

5.2.2. Provide a buffet style continental breakfast consisting of coffee, teas, (4) pastry options, (2) fruit options, and applicable condiments from 0830-1000 hours on 16 July 2022.

5.2.3 Provide a buffet style hot breakfast consisting of coffee, teas, (2) pastry options, (2) fruit options, potatoes, meat, eggs, vegetarian protein, and applicable condiments from 0730-0900 hours on 17 July 2022.

5.2.4. Provide hot lunch meals consisting of a minimum two (2) protein options, (2) carbohydrate options, two (2) vegetable options, one (1) dessert option, tea & water and applicable condiments. Buffet style or plated meals are acceptable. Approximately 16 meals for children up to 12 years old. Youth/Child lunches to be served in the Youth Activity rooms. Service hours are 1200-1300 hours on 16 & 17 July 2022.

5.2.5. Provide water, coffee, and tea throughout the day in a common area accessible from all conference rooms.

5.3. Contractor shall account for meals served to participants by providing a head count of attendees served for each meal service period at the end of each day to the Yellow Ribbon Coordinator.

5.3.1. The government will provide contractor with a final count of persons (adults and children) to be served meals ten (10) days prior to the event. The contractor shall allow for up to 15% downwards shift in meal numbers.

**NOTE: The U.S. Government is not responsible for paying for Alcoholic beverages**

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/ current/index.html or https://www.acquisition.gov/dfars https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/trav elreg.cfm

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/Pu bForm/AR.aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/Pu bForm/AR.aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 250

Material Inspection and Receiving Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By

Whom

Provide Conference Space PWS paragraphs:

4.0 thru 4.1.3

Conference space is configured to support the event 30 minutes prior to the start of sessions.

No more than two missed instances of conference space & equipment configuration within the scheduled time frames.

Observation

/ COR

Provide Equipment PWS paragraphs:

4.0 thru 4.1.3

Conference equipment, audiovisual and internet service is configured to support the event 30 minutes prior to event start.

No more than two missed instances of inoperable equipment or services within the scheduled usage time frames.

Observation

/ COR

Provide Meal Service IAW PWS paragraphs:

5.2 thru 5.2.5

Meal service areas set up and food ready for service 10 minutes prior to scheduled start

No more than one instance of meals not served within the scheduled time frames Observation

/ COR

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided but is not a guarantee of workload quantities.

ITEM NAME ESTIMATED QUANTITY

1 Continental Breakfast 16JUL2022 331 2 Adult Hot Lunch 16JUL2022 315 3 Child Hot Lunch 16JUL2022 16 4 Hot Breakfast Buffet 17JUL2022 331 5 Adult Hot Lunch 17JUL2022 315 6 Child Hot Lunch 17JUL2022 16 7 Lodging 16JUL2022 200

Estimated headcount may decrease by up to 15%.

Government to provide final headcount numbers 10 days prior to event.

PROVISIONS INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

DEC 2021

52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.225-25 Prohibition on Contracting with Entities Engaging in

Certain Activities or Transactions Relating to Iran— Representation and Certifications

JUN 2020

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.239-7098 (Dev)

Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation.

(Deviation 2021-O0003)

APR 2021

PROVISIONS INCORPORATED BY FULL TEXT

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ https://www.acquisition.gov/

(End of provision)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulations Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION.

(OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number W912LN-22-Q-0019

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government…