CSS_SOW_Final.pdf

Sol. # 75N92022Q0429

COMBINED SYNOPSIS / SOLICITATION

WORKFORM

(1) Action Code: Combined Synopsis/Solicitation

(2) Date: July

(3) Year: 2022

(4) Contracting Office Zip Code: 20892

(5) Classification Code: J066

(6) Contracting Office Address:

6705 Rockledge Drive Rockledge I Bethesda, MD 20892

(7) Subject/Title: Service Maintenance Plan for BD LSR Fortessa SORP with HTS and BD InFlux with Laser

(8) Proposed Solicitation Number: 75N92022Q0429

(9) Closing Response Date: July 29, 2022

(10) Contact Point: Rick Gomes, Contracting Specialist

(11) Contract Award and Solicitation Number: TBD

(12) Contract Award Dollar Amount: UKN

(13) Contract Line-Item Number(s): See 1449

(14) Contractor Award Date: UKN

(15) Contractor Name: TBD

(16) Description: The National Institutes of Health (NIH), a part of the U.S.

Department of Health and Human Services, is the nation’s medical research agency — making important discoveries that improve health and save lives. The mission of the (NIAMS) is to support research into the causes, treatment, and prevention of arthritis and musculoskeletal and skin diseases; the training of basic and clinical scientists to carry out this research; and the dissemination of information on research progress in these diseases. The primary goal of the Flow

Cytometry Section (FCS) is to provide the services of state-of-the-art multi-parameter cellular analysis and cell sorting for researchers and investigators of the NIAMS IRP. The FCS has a requirement to maintain a LRS Fortessa SORP analyzer with HTS (High Throughput Sampler) and lnFlux cell sorter to ensure their continued operation. This equipment was purchased for the NIAMS FCS in 2011 and the initial manufacturer’s warranty is expired in 2017. The maintenance contract was recompeted again in 2017 (HHSN268201700267A) and is expiring on August 16, 2022.

(i) “This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.”

(ii) The solicitation number is 75N92022Q0429 and the solicitation is issued as a request for quote (RFQ).

(iii) The solicitation document, the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 effective 26 April 2022.

(iv) This requirement has no set-aside restrictions. The associated NAICS code is 811219, Other Electronic and Precision Equipment Repair and Maintenance, and the small business size standard is $20.5M. The acquisition is being conducted in accordance with the procedures of FAR Part 12 and FAR Part 13.5.

(v) The Contractor Requirements are listed below:

Scope of Work: The contractor shall provide a service maintenance agreement on the LSR Fortessa Special Order System flow cytometer analyzer, its 7 lasers, the HTS unit and one Computer Workstation (excluding printers) for labor, travel expenses and parts (excluding consumables). Coverage from Monday through Friday 8:00 AM to 5:00 PM (EST) must include two (2) preventive maintenance visits, 48-hour guaranteed response, unlimited telephone support, labor cost, manufacturer parts plus shipping and software updates. The contractor shall provide per their standard commercial practices, a service maintenance plan for the following:

1: BD LSR Fortessa SORP S/N: H64717700017; Product number: 647177

- SAPPHIRE 488- 100 Blue LSR; Product number: 640100

- Laser Red 628nm 200mw; Product number: 661167

- COHR GRN 552-100mw LSR; Product number: 640102

- Laser COHR 447-45mw; Product number: 661166

- 592nm Yellow laser (200 mw) ; Product number: 660880

- Laser Violet 405-100; Product number: 647316

- COHR 355nm UV Laser 100mw; Product number: 345185

2: HTS S/N: U64770160337; Product number: 337756

3: BD InFlux S/N: X64650000054; Product number: 646978

- Influx Sapphire 488-200 LSR; Product number: 646985

- Influx 355-100 LSR; Product number: 646987

- Influx 594-100 Yellow; Product number: 650596

- Influx Violet 405-100 LSR; Product number: 650598

- Influx 552-200 Yellow LSR; Product number: 660793

- Influx 445-100 Blue; Product number: 646990

- Influx Red 640-120 LSR; Product number: 650597

CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS:

4: The maintenance plan shall include the following:

4.1 Maintenance Requirements: LSR Fortessa Special Order System with computer workstation

4.1.1 Two (2) Preventive Maintenance Inspections (PMI) to be

performed during a twelve-month period including two (2) PM kits. Each PMI will consist of:

Clean chassis and air filters.

Clean optics and recouple flow cell.

Install PM parts kit. (Sheath filter, hydrophobic filters, DCM tubing, BAL-seal, various O-rings) Check/calibrate sheath tank pressure. Verify sheath flow rate.

Check/calibrate sample flow rates.

Check laser powers. Check/calibrate MPB - SHG laser temperature setting.

Optimize optical alignment.

Run new CST (Cytometer Setup and Tracking)

Baseline / verify performance / verify precision.

4.1.2 Software Revisions released during the Agreement term.

4.1.3 Unlimited service visits, Monday-Friday, excluding holidays.

4.1.4 Unlimited telephone support for instruments, reagents, and applications at no additional charge.

4.1.5 Emergency response for on-site service (Monday through

Friday, excluding holidays) within 48 hours unless no engineers are available.

4.1.6 Includes all labor and travel related charges associated with any service visit in addition to the PM as may be required (Monday-Friday).

4.1.7 Furnish all required BD certified and/or original BD covered replacement parts, for the following lasers: GENESIS 355-

100 UV, 405-100 SORP, 445-75 LX BV, SAPPHIRE 488-

100 Blue, OBIS 552-100 LS Green, 594-200 Yellow, and MPB 628-200 Red.

4.2 Maintenance Requirements: HTS (High Throughput Sampler)

4.2.1 Unlimited telephone support for instruments, reagents and applications will be provided at no additional charge.

4.2.2 Replacement of a malfunctioning HTS with a new or certified

(OEM) refurbished unit, if required will be provided within two

(2) business days.

4.2.3 One (1) Preventive Maintenance Inspection (PMI) to be

performed during a twelve-month period including one (1) PM kit. Each PMI will consist of:

• Install PM parts kit. (Syringe pumps, sheath filter, hydrophobic filters, tubing, various O-rings)

• Confirm operation is within specifications

4.2.4 Includes all costs associated with labor, shipping, and parts.

(vi) Period of Performance:

Base Year: 08/17/22 - 08/16/23 Option Year 1: 08/17/23 - 08/16/24 Option Year 2: 08/17/24 - 08/16/25 Option Year 3: 08/17/25 - 08/16/26 Option Year 4: 08/17/26 - 08/16/27

(vii) Delivery:

Contractor shall provide delivery lead time with their quote.

(viii) Report(s)/Deliverables and Delivery Schedule:

All reports and deliverables shall be sent to James M. Simone (james.simone@nih.gov), Section Leader, Flow Cytometry Section

DELIVERABLE DELIVERABLE DESCRIPTION / FORMAT

REQUIREMENTS DUE DATE

#1 (Tasks 4.1.1, 4.1.3, 4.1.5, 4.2.4)

Preventive Maintenance Inspection & Service Reports/electronic version

24 hours after service

(ix) The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition.

(x) The provision at FAR clause 52.212-2, Evaluation – Commercial Items, is applicable. “The award will be made to the contractor providing the most advantageous quote to the Government, technical factors and price considered, technical factors outweigh price.

Factor 1: Technical Capabilities

The technical factors are as follows:

• Demonstrate ability to dispatch a BD Biosciences technically qualified, factory-trained technician within two (2) business days

• Demonstrate ability to acquire BD Biosciences – certified OEM parts required to maintain the BD Biosciences flow cytometers at no additional cost to the Government

Factor 2: Personnel Requirements and Organizational Experience

Contractor personnel requirements and organization experience shall demonstrate the following:

• Technicians or service providers are qualified factory-trained and authorized by BD Biosciences

Factor 3: Past Performance

Contractor past performance shall demonstrate the following:

• At least three (3) previous contracts within the past three (3) years providing services for the BD Biosciences LSR Fortessa Special Order System with High Throughput Sampler. Contracts listed may include those entered into by the Federal Government, state and local governments agencies, and commercial concerns.

(xi) FAR clause 52.212-3, Offeror Representations and Certifications –

Commercial Items, is applicable. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs

(c) through (p) of this provision.

(xii) FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition.

(xiii) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. Including the following clauses and Prohibitions:

i. 52.219-28, Post Award Small Business Program Representation

ii. 52.222-19, Child Labor—Cooperation with Authorities and

Remedies 52.222-21, Prohibition of Segregated Facilities

iii. 52.222-26, Equal Opportunity

iv. 52.222-36, Equal Opportunity for Workers with Disabilities

v. 52.222-50 Combating Trafficking in Persons

vi. 52.225-13, Restrictions on Certain Foreign Purchases

vii. 52.223-18, Encouraging Contractor Policies to Ban Text

Messaging while Driving

viii. 52.225-1, Buy American--Supplies

Additional Clauses:

i. 52.232-39, Unenforceability of Unauthorized Obligations

ii. 52.217-9, Option to Extend the Term of the Contract

(xiv) Additional Contract Requirements: None

(xv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable.

(xvi) Offers shall be submitted via SAM (www.sam.gov) or the FedConnect web portal (www.fedconnect.net). The due date for receipt of offers is 1500 Eastern Time July 29, 2022.

(17) Place of Contract Performance:

National Institute of Health, NIAMS 10 Center Drive Building 10

Bethesda, MD 20892

(18) Set-aside Status: N/A http://www.sam.gov/ http://www.fedconnect.net/

STATEMENT OF WORK (SOW)

1.0 TITLE

Acquisition of Maintenance Contract for BD Biosciences LSR Fortessa Special Order System with High Throughput Sampler

2.0 BACKGROUND

The National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS) is one of the nation’s premier research institutions in clinical research in muscle, skin, bone, and rheumatic diseases. The mission of the NIAMS Flow Cytometry Section (FCS) is to provide NIAMS scientists and collaborators access to state-of-the-art flow cytometry equipment and to offer training and assistance at all stages of the acquisition and analysis of flow cytometry data.

Presently, the FCS operates and maintains three flow cytometry cell sorters and five analyzers to support the NIAMS mission. The FCS provides support 7 days per week to approximately 110 users as well as cell sorting services Monday through Friday.

To support its ever-expanding research program, NIAMS procured a Special Order LSR Fortessa System Flow Cytometer with HTS (High Throughput Sampler) in 2011 (POTS 11-005168/Req 2181198). This analyzer, equipped with 7 lasers and 20 (18 + 3 switchable) fluorescence detectors plus forward and side scatter, allows for optimal excitation of the various fluorochromes used by NIAMS investigators. This Fortessa’s ability to use all lasers simultaneously and independently adjust the power levels are especially important to accommodate a variety of projects using the most advanced fluorochromes and techniques. The HTS unit enables users to screen samples more efficiently using 96- and 384-well plates for acquisition allowing the Fortessa to be available for more users daily.

Due to the custom-design, complexity of the detection system and sensitivity of the multiple facets of this instrument: laser systems, photodetectors, optics, fluidics, computer workstation and software, an annual service contract provided by highly skilled, certified, and factory trained engineers is required. To maintain this expensive and sophisticated instrument in peak condition, ensure optimal function and maintain reliable operation, the facility requires a service that includes access to the original parts, and software. Currently, this flow cytometer system is under a maintenance contract with Becton Dickinson (HHSN268201700267A), which expires on 08/16/2022. The Fortessa reliably continues to be the most utilized research flow cytometer supported by the NIAMS FCS on which numerous human clinical discovery projects depend. A new contract is needed to avoid delays to daily operations impacting the NIAMS research, and to assure reliable, uninterrupted operation of the 7-laser BD LSR Fortessa Special Order System with HTS – an advanced analysis platform integral to achieving the NIAMS mission.

2.1 OBJECTIVE

The purpose of this requirement is to procure a maintenance contract for BD Biosciences (BDB) LSR Fortessa Special Order System Flow Cytometer Analyzer (SN: H64717700017) with HTS (SN: U64770160337) operated by the NIAMS Flow Cytometry Section in the Office of Science and Technology. The contractor shall be an Original Equipment Manufacturer (OEM) Authorized Service Provider of the BD Biosciences LSR Fortessa Special Order System flow cytometer analyzer with HTS, and all services shall be performed by OEM certified factory-trained technicians using genuine OEM parts.

3.0 SCOPE

The contractor shall provide a service maintenance agreement on the LSR Fortessa Special Order System flow cytometer analyzer, its 7 lasers, the HTS unit and one Computer Workstation (excluding printers) for labor, travel expenses and parts (excluding consumables). Coverage from Monday through Friday 8:00 AM to 5:00 PM (EST) must include two (2) preventive maintenance visits, 48-hour guaranteed response, unlimited telephone support, labor cost, manufacturer parts plus shipping and software updates.

4.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS

The contractor at minimum shall provide a service plan with the following:

4.1 Maintenance Requirements: LSR Fortessa Special Order System with computer workstation

4.1.1 Two (2) Preventive Maintenance Inspections (PMI) to be performed during a twelve-month period including two (2) PM kits. Each PMI will consist of:

• Clean chassis and air filters.

• Clean optics and recouple flow cell.

• Install PM parts kit. (Sheath filter, hydrophobic filters, DCM tubing, BAL-seal, various O-rings)

• Check/calibrate sheath tank pressure. Verify sheath flow rate.

• Check/calibrate sample flow rates.

• Check laser powers. Check/calibrate MPB - SHG laser temperature setting.

• Optimize optical alignment.

• Run new CST (Cytometer Setup and Tracking) Baseline / verify performance / verify precision.

4.1.2 Software Revisions released during the Agreement term.

4.1.3 Unlimited service visits, Monday-Friday, excluding holidays.

4.1.4 Unlimited telephone support for instruments, reagents, and applications at no additional charge.

4.1.5 Emergency response for on-site service (Monday through Friday, excluding holidays) within 48 hours unless no engineers are available.

4.1.6 Includes all labor and travel related charges associated with any service visit in addition to the PM as may be required (Monday-Friday).

4.1.7 Furnish all required BD certified and/or original BD covered replacement parts, for the following lasers: GENESIS 355-100 UV, 405-100 SORP, 445-75 LX BV, SAPPHIRE 488-100 Blue, OBIS 552-100 LS Green, 594-200 Yellow, and MPB 628-200 Red.

4.2 Maintenance Requirements: HTS (High Throughput Sampler)

4.2.1 Unlimited telephone support for instruments, reagents and applications will be provided at no additional charge.

4.2.2 Replacement of a malfunctioning HTS with a new or certified (OEM) refurbished unit, if required will be provided within two (2) business days.

4.2.3 One (1) Preventive Maintenance Inspection (PMI) to be performed during a twelve-month period including one (1) PM kit. Each PMI will consist of:

• Install PM parts kit. (Syringe pumps, sheath filter, hydrophobic filters, tubing, various O-rings)

• Confirm operation is within specifications

4.2.4 Includes all costs associated with labor, shipping, and parts.

5.0 TYPE OF ORDER

This will be a firm fixed price purchase order.

6.0 PERIOD OF PERFORMANCE

Base Year: 08/17/22 - 08/16/23

Option Year 1: 08/17/23 - 08/16/24

Option Year 2: 08/17/24 - 08/16/25

Option Year 3: 08/17/25 - 08/16/26

Option Year 4: 08/17/26 - 08/16/27

7.0 PLACE OF PERFORMANCE

Service shall be performed at the location of the instrument (see address below).

National Institutes of Health

Building 10, Room 10C207

10 Center Drive

Bethesda, MD. 20892

8.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

All reports and deliverables shall be sent to James M. Simone (james.simone@nih.gov), Section Leader, Flow Cytometry Section.

DELIVERABLE DELIVERABLE DESCRIPTION / FORMAT

REQUIREMENTS DUE DATE

#1 (Tasks 4.1.1, 4.1.3, 4.1.5, 4.2.4)

Preventive Maintenance Inspection & Service Reports/electronic version

24 hours after service

9.0 EVALUATION FACTORS

9.1 Technical Capabilities

• Demonstrate ability to dispatch a technically qualified, factory-trained technician within 2 business days.

• Demonstrate ability to acquire BD Biosciences -certified OEM parts required to maintain the BD Biosciences flow cytometers at no additional cost to the Government.

mailto:james.simone@nih.gov

9.2 Personnel Requirements and Organizational Experience

• Technicians or service providers are qualified factory-trained and authorized by BD Biosciences

9.3 Past Performance

• At least three (3) previous contracts within the past three (3) years providing services for the BD Biosciences LSR Fortessa Special Order System with High Throughput Sampler. Contracts listed may include those entered into by the Federal Government, state and local governments agencies, and commercial concerns.