CSS RFQ FA811723Q0007 Cold Spray Repair of KC-135R Electrical Housing.docx

SOLICITATION # FA811723Q0007

COLD SPRAY REPAIR of KC-135R ELECTRICAL HOUSING Tinker AFB, OK (NSN: 6150-01-161-7564HS) Award: Sole Source – NAICS Code: 336413 – Size Standard: 1250 Employees The Non-Manufacturing Rule applies to this acquisition

The Air Force Sustainment Center’s Instruments Contracting Section (AFSC/PZABA) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) Requirements service contract for Cold Spray Repair of KC-135R Electrical Housing. The duration of the contract will be a one-year base with four, one-year options. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Air Force FAR Supplement (AFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2023-04, DFARS Change # 06/09/2023, and AFFARS Change # 2022-05.

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

The quote must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 11 Aug 2023, 08:00 AM Central Daylight Time

All quotes must be good for no less than 90 days after the quote submission date above.

Offeror must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (DLA Distribution Depot Oklahoma, 3301 F Ave Cen Rec Bldg 506 DR 2, Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

INVOICING

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

SOLICITATION PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

· Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far

· Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars

· Air Force Federal Acquisition Regulation Supplement (AFFARS) – https://www.acquisition.gov/affars Note: AFFARS is changing to DAFFARS in July 2023.

Standard commercial warranties apply.

52.212‐1 ‐‐ Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quote in response to this solicitation must be submitted no later than 11 Aug 2023 / 8:00 AM CDT. Quote must be submitted via email to Taylor McCool, leigha.mccool@us.af.mil (Cc Dave Herrig, david.herrig.1@us.af.mil). The Government reserves the right to consider late quotes.

NOTICE TO OFFEROR – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

NOTICE TO OFFEROR – OPTION

The Government does not guarantee that an Option will be exercised; however, since Option pricing is included in the TEP, it is to Offeror advantage to provide us with the best possible pricing for the initial order and the Option.

The Option, should it be exercised, will be exercised via unilateral modification from the Government on a Standard Form 30. The Option must be exercised within one year from the date of award, and it can be exercised at any time during that duration.

2. All price quotations must be submitted on the Quote Sheet, which must be filled out completely.

3. Shipping will be FOB Origin (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

4. Please provide item specifications/technical information to us. This information must be sufficient for us to determine that each item either fits/does not fit the description of what we’re asking for.

Failure to follow all of these instructions will render you ineligible for award.

5. DFARS Provision 252.215-7010 Alt I is amended with the following addendum in section (d)(3)

a. Matrix, in Adobe or Excel format, of proposed labor categories, hours and rates.

b. Proposed indirect rates for this repair.

c. List of at least three, but not more than five, previous contracts with this or other agencies for same or similar repairs.

52.212‐3 ‐‐ Offeror Representations and Certifications ‐‐ Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212‐5 ‐‐ Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.217-5 -- Evaluation of Options (Jul 1990)

Clauses/Provisions IAW FAR 12.30:

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.209-5, Certification Regarding Responsibility Matters 52.232-40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While 52.223-20, Aerosols 52.225-13, Restrictions on Certain Foreign Purchases (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (31 U.S.C. 3332).

The following FAR clauses and provisions are included but not limited to:

52.204-19, INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

52.204-27, PROHIBITION ON A BYTEDANCE COVERED APPLICATION

52.232-39, UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS

52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

52.245-1, GOVERNMENT PROPERTY

52.246-4, INSPECTION OF SERVICES--FIXED-PRICE

52.246-11, HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT

52.246-16, RESPONSIBILITY FOR SUPPLIES

52.246-16, RESPONSIBILITY FOR SUPPLIES

52.247-1, COMMERCIAL BILL OF LADING NOTATIONS

52.247-29, F.O.B. ORIGIN

52.247-30, F.O.B. ORIGIN, CONTRACTOR'S FACILITY

52.247-65, F.O.B. ORIGIN, PREPAID FREIGHT--SMALL PACKAGE SHIPMENTS

The following DFARS clauses and provisions are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

252.204-7012, SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER

INCIDENT REPORTING

252.204-7018, PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES

252.211-7003, ITEM UNIQUE IDENTIFICATION AND VALUATION

252.211-7007, REPORTING OF GOVERNMENT-FURNISHED PROPERTY

252.215-7010, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American—Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism

252.225-7972 PROHIBITION ON THE PROCUREMENT OF FOREIGN-MADE UNMANNED AIRCRAFT

SYSTEMS

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments

252.232-7017 ACCELERATING PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS -

PROHIBITION ON FEES AND CONSIDERATION

252.225-7048 EXPORT-CONTROLLED ITEMS

252.237-7010 PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR

PERSONNEL

252.247-7028 APPLICATION FOR U.S. GOVERNMENT SHIPPING

DOCUMENTATION/INSTRUCTIONS

252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE

252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

252.243-7999 SECTION 3610 REIMBURSEMENT (DEVIATION 2020-O0021)

252.245-7001 TAGGING, LABELING, AND MARKING OF GOVERNMENT-FURNISHED PROPERTY

252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items

252.245-7002 REPORTING LOSS OF GOVERNMENT PROPERTY

252.245-7003 CONTRACTOR PROPERTY MANAGEMENT SYSTEM ADMINISTRATION

252.245-7004 REPORTING, REUTILIZATION, AND DISPOSAL

252.247-7022, Representation of Extent of Transportation by Sea

5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

The following clauses are included in full text:

52.216-18 Ordering.

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from TBD through TBD.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

52.216-19 Order Limitations.

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 7 each, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of 15;

(2) Any order for a combination of items in excess of 30; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 calendar days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.217-8 Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract . These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 7 days of the end of the current period of performance.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(IAW FAR 17.208(g))

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

252.217-7001 SURGE OPTION (DEC 2018)

(IAW DFARS 217.208-70(b))

(a) General. The Government has the option to--

(1) Increase the quantity of supplies or services called for under this contract by no more than 25 percent;

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

This Statement is for Information Only:

It is not a Wage Determination

LIST OF ATTACHMENTS

QUOTE SHEET

Solicitation # FA813223Q0007 – Cold Spray Repair of KC-135R Electrical Housing Sole Source – Tinker AFB, OK (NSN: 6150-01-161-7564HS)

Offeror is REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offeror may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name:

Address:

CAGE Code and SAM UEI:

The Government cannot enter into contracts or agreements with Offeror not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size:

Web Page URL:

Point of Contact:

POC Phone # and email address:

SECTION 2 – SUPPLIES AND PRICE

· TBN = To Be Negotiated (CLIN Price will be negotiated based on contractor’s submittal of proposal for individual O&A repair)

· TBD = To Be Determined (CLIN Price based on fixed prices of Major, Minor, NFF or BER plus agreed-upon Surge Expedite Fee (See DFARS 252.217-70001))

· NSP = Not Separately Priced

CLIN

Description/Product

Qty

Unit

Unit Price

Total Price

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

APPLICATION: KC135R

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

APPLICATION: KC135R

APPLICATION: KC135R

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

APPLICATION: KC135R

APPLICATION: KC135R

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

APPLICATION: KC135R

APPLICATION: KC135R

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

APPLICATION: KC135R

APPLICATION: KC135R

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

P/N: 737944B Type of Appropriation: 97X4930

APPLICATION: KC135R

NOUN: ELECTRICAL HOUSING

NSN: 6150-01-161-7564

APPLICATION: KC135R

APPLICATION: KC135R

*** Please provide us with warranty information for any and all items in this RFQ ***

Payment terms will be Net 30. You may offer payment discounts for early payment, but this will not be considered in quote evaluation. Complete the portion below:

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE