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SOLICITATION # FA813224Q0055

NADCAP Assessment and Audit

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for NADCAP Assessment and Audit. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (DAFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2024-06, DFARS Change # 15 Aug 2024, and DAFFARS Change # 2024-0612.

This acquisition is a 100% Small Business Set-aside

Large businesses are not eligible for award NAICS Code 541380

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in the solicitation

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 14 October 2024 (4:00 PM) Central Daylight Time

Ysabel Mireles, Contract Specialist (Primary POC) Tiwana “Janine” Burdex, Contracting Officer (Alternate POC) ysabel.mireles@us.af.mil tiwana.burdex@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

mailto:ysabel.mireles@us.af.mil mailto:tiwana.burdex@us.af.mil https://sam.gov/

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

52.212-1 -- Instructions to Offerors – Commercial Items.

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation, and which will be most advantageous to the Government, price considered.

NOTICE TO OFFERORS – CONFORMANCE TO SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements.

2. Quotes in response to this solicitation must be submitted no later than14 Oct 2024 / 4:00 PM CDT. Quotes must be submitted via email to Ysabel Mireles (Cc Tiwana Burdex). The Government reserves the right to consider late quotes.

3. All price quotations must be submitted on the Quote Sheet (see last pages of the document), which must be filled out completely.

4. Please provide item specification/technical information to us. This information must be sufficient for us to determine that each item either fit/does not fit the description of what we’re asking for.

5. We intend to issue the contract without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to consider or reject late quotes.

Failure to follow all these instructions may render you ineligible for award.

[End of Provision Addendum]

52.212-2 -- Evaluation – Commercial Items

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1.The Government intends to award this requirement resulting from this solicitation to the responsible Offeror who provide us with the lowest-priced quote for the items which meet all the terms and conditions in this solicitation (which includes the performance work statement) https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

2.After closing of this solicitation, the quotes will be evaluated by Contracting and by the Government’s subject matter experts (SME). The following evaluation factor will be used:

a. Lowest Price Technically Acceptable

b. Price – as found on the Quote Sheet IAW (FAR 13.106-3)

d. Capability/Experience – possess three (3) years of prior experience as either an auditor or principal point-of-contact during audits for the relevant subject checklist. Consultants must not be a current NADCAP auditor.

The Government will also review Terms & Conditions-related items such as (but not limited to) shipping info, payment info, inclusion of product documentation, the offered product’s technical merit, completed Quote Sheet, Contractor responsibility (IAW FAR 9.104-6(a)), and any other non-price items related to this requirement. The Government may look at any Federal performance database to ensure the potential Offerors have a record of responsibility and fulfilling requirements without issues.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

The Government reserves the right to withhold award for this requirement if it determines it to be in their best interest

3.Award Notification

a. The successful Offeror will be notified by Contracting via email that they will receive the award.

b. Unsuccessful Offerors may not be notified, but can find award information, which will be posted within 24 of award.

The information posted will be as follows:

i. Offeror/Business Name

ii. City and State

iii. Contract #

iv. Award Amount No other details or debrief will be provided.

[End of Provision Addendum]

52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212-5 -- Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.217-5 Evaluation of Options

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the expiration of the current contract period.

https://www.acquisition.gov/far/part-17#FAR_17_208

52.217-9 -- Option To Extend the Term Of The Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of the expiration of the current contract period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

Contract Provisions 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services-Representation.

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

Clauses/Provisions IAW FAR 12.30:

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.209-5, Certification Regarding Responsibility Matters 52.232-40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-27 Prohibition on a ByteDance Covered Application.

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American—Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea

5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES NOTES

1 Performance Work Statement (PWS) 28 June 2024 9 2 Wage Determination No. 2015-5315, Rev. 24 22 July 2024 1

QUOTE SHEET

Solicitation # FA8132-24-Q-0055 – NADCAP Assessment and Audit

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN

DESCRIPTION/PRODUCT

QTY

UNIT OF

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

0001 NADCAP five (5) day Pre-Audit for Heat Treatment

BASE YEAR – 1 Oct 2024 – 31 Sept 2025

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Pre-Audit for Heat Treatment for Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other attachments referenced within this contract and within the PWS.

1 LO

0002 NADCAP six (6) day Pre-Assessment for Chemical Processing BASE YEAR – 1 Oct 2024 – 31 Sept 2025

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Pre-Assessment for Chemical Processing for Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS)

Total Price – Base Year

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

1001 NADCAP five (5) day Pre-Audit for Heat Treatment Option Year I – 1 Oct 2025 – 31 Sept 2026

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Pre-Audit for Heat Treatment for Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS)

1002 NADCAP six (6) day Pre-Assessment for Chemical Processing Option Year I – 1 Oct 2025 – 31 Sept 2026

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Pre-Assessment for Chemical Processing for Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS)

Total Price – Option Year 1

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

2001 NADCAP five (5) day Pre-Audit for Heat Treatment Option Year II – 1 Oct 2026 – 31 Sept 2027

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Pre-Audit for Heat Treatment for Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other attachments referenced within this

2002 NADCAP six (6) day Pre-Assessment for Chemical Processing Option Year II – 1 Oct 2026 – 31 Sept 2027

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Pre-Assessment for Chemical Processing for Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS)

Total Price – Option Year 2

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

3001 NADCAP five (5) day Pre-Audit for Heat Treatment Option Year III – 1 Oct 2027 – 31 Sept 2028

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Pre-Audit for Heat Treatment for Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS)

3002 NADCAP six (6) day Pre-Assessment for Chemical Processing Option Year III – 1 Oct 2027 – 31 Sept 2028

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Pre-Assessment for Chemical Processing for Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS)

Total Price – Option Year 3

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

4001 NADCAP five (5) day Pre-Audit for Heat Treatment Option Year IV – 1 Oct 2028 – 31 Sept 2029

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Pre-Audit for Heat Treatment for Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS)

4002 NADCAP six (6) day Pre-Assessment for Chemical Processing Option Year IV – 1 Oct 2028 – 31 Sept 2029

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

OFFEROR’S NOTES:

transportation necessary to perform Pre-Assessment for Chemical Processing for Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS)

Total Price – Option Year 4

Total Price – Base Year Total Price – Option Year 1 Total Price – Option Year 2 Total Price – Option Year 3 Total Price – Option Year 4

TOTAL QUOTE AMOUNT

Base and All Option Years

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE