CSS IHS1520945 - VITAL SIGN MONITORS.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation.

Offers are being requested and a separate written solicitation will not be issued.

Solicitation number IHS1520945 is issued as a request for quotation (RFQ), for vital sign monitors.

This acquisition is an Indian Small Business Economic Enterprise set-aside under the authority of the Buy Indian Act. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The product service code (PSC) for this acquisition is 6515 and the North American Industry Classification System (NAICS) code is 339112 with a size standard of 1,000 employees.

This RFQ contains two (2) Line Items:

CLIN ITEM QUANTITY UOM UNIT PRICE TOTAL PRICE

01 Vital Sign Monitor 7 EA

02 Compatible Mobile Work Surface 7 EA

TOTAL ALL LINE ITEMS

PERIOD OF PERFORMANCE: Delivery 30 days after receipt of award

LOCATION: 1201 Heritage Circle Pawnee, OK 74058

Vendor Requirements: SEE ATTACHED STATEMENT OF WORK

Submit Quotes no later than: 01/29/2026 02:00p.m. CDT to the Following Point of Contact:

Mary Ann Yocham, Contract Specialist, via Email: maryann.yocham@ihs.gov.

Evaluation: FAR 52.212-2 Evaluation -- Commercial Products and Commercial Services.

(Deviation Date)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Technical: Vital Sign Monitor shall at minimum offer

• Vital Sign Monitor shall at minimum offer Sure BP NIMP, Temperature, SpO2 Pulse rate and SpO2

• Tabular and Graphical Display

• Audible and Visual Alarm

• NIBP Inflation rage: Adult/Pediatric: 0 to 300 mmHg; Neonate: 0 to 150 mmHg

• Bp Determination shall comply with ANSI/AAMI SP-10:2002 and ISO/ANSI/AAMI

81060-2:2013 standards. 15 seconds typical; 150 seconds max

• Pulse Oximetry range of 1 to 100%

• Pulse Rate Range 25-240 Bpm

• Shall be battery operated http://www.acquisition.gov/

• Mobile work surface Past Performance: This will include reviewing performance information available in CPARS as well as other sources of information.

Price: Pricing will be evaluated by taking the quantity of the item and multiplying it by the unit price and adding both line items together.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government contemplates award of a Firm Fixed Price Purchase Order contract resulting from this solicitation pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.

VENDORS SHALL SUBMIT THE FOLLOWING:

COMPLETED PRICE SCHEDULE

COMPLETED IEE FORM

PRODUCT SPEC SHEET

ANY ADDITIONAL INFORMATION NEEDED IN ORDER TO DETERMINE ABILITY TO MEET

THE TECHNICAL REQUIREMENTS

PROVISIONS: The following FAR and HHSAR provisions apply to this solicitation:

FAR 52.212-1, Instructions to Offeror- Commercial Products and Commercial Services (Deviation Date); FAR 52.204-7 System for Award Management—Registration; FAR 52.225-2, Buy American Certificate; HHSAR 352.226-4, Notice of Indian Small Business Economic Enterprise set-aside;

HHSAR 352.226-7, Indian Economic Enterprise Representation;

CLAUSES: The following FAR and HHSAR clauses apply to this solicitation:

FAR 52.212-4, Contract Terms And Conditions—Commercial Products And Commercial Services (Deviation Aug 2025); FAR 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023);

FAR 52.204-13, System For Award Management Maintenance (Nov 2025); FAR 52.209-10 Prohibition On Contracting With Inverted Domestic Corporations (Nov 2015);

FAR 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020); FAR 52.219-8

UTILIZATION OF SMALL BUSINESS CONCERNS (NOV 2020);

FAR 52.219-33, Nonmanufacturer Rule (Deviation Date); FAR 52.222-3 Convict Labor (Jun 2003);

FAR 52.222-19, Child Labor-Cooperation With Authorities And Remedies (Deviation Date); FAR 52.222-36 Affirmative Action For Workers With Disabilities (Jun 2020); FAR 52.222-50 Combating Trafficking In Persons (Nov 2021); FAR 52.223-23, Sustainable Products And Services (Deviation Date); FAR 52.225-1, Buy American-Supplies (Deviation Date); FAR 52.226-8, Encouraging Contractor Policies To Ban Text Messaging While Driving (May 2024); FAR 52.232-33 Payment

By Electronic Funds Transfer— System For Award Management (Oct 2018); FAR 52.247-64, Preference For Privately Owned U.S.-Flag Commercial Vessels (Deviation Date); HHSAR 352.226-1, Indian Preference. (Deviation); HHSAR 352.226-6, Indian Economic Enterprise Subcontracting Limitations; HHSAR 352.232-71, Electronic Submission Of Payment Requests;

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE

ELECTRONIC SUBMISSION. (maryann.yocham@ihs.gov)

All contractors must be registered in the System for Award Management database located at https://www.sam.gov when submitting an offer or quotation. Please submit the following information with each quote: Vendor Name, Cage Code, UEI, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical details may result in rejection of your quote.

https://www.sam.gov/

Department of Health and Human Services Indian Health Service Oklahoma City Area

Specifications Vital Signs Monitor for Outpatient Medical Department

1. PURPOSE OF THE PROJECT

The Pawnee Indian Health Center (PIHC), Indian Health Services (IHS) has a need for monitors to be able to monitor patient vital signs. For patient safety, the provider needs to be able to monitor vital signs during patient visits and select procedures. This will allow the medical clinic to continue to provide comprehensive daily services for Native American and Alaskan Natives of the PIHC.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide the following for the Pawnee Indian Health Center Medical Department:

1. (7) 74CT-B Connex Spot Monitor OR equal

• Includes: Sure BP NIBP, Temperature, SpO2 Pulse Rate and SpO2.

• Voltage: 120 volts

• Tabular and Graphical Display

• Audible and Visual Alarm

• Color Touchscreen Interface

• NIBP

o Inflation range: Adult/Pediatric: 0 to 300 mmHg; Neonate: 0 to 150 mmHg

• BP Determination Time: 15 Seconds typical, 150 Seconds Max o Complies with ANSI/AAMI SP-10:2002 and ISO/ANSI/AAMI 81060-2:2013 standards

• Pulse Oximetry o Range: 1 to 100%

• Pulse Rate Range: 25-240Bpm

2. (7) Mobile Work Surface

PERIOD OF PERFORMANCE

30 days from date of award

3. LEVEL OF EFFORT

3.1. The contractor shall provide minimum 1-year warranty under normal use and appropriate maintenance for Monitors.

3.2. Contractor shall provide software support as needed and software upgrades as they come available.

3.2.1. Contrctor shall provide equipment as listed in Technical Requirements, no substitutions will be accepted.

Oklahoma City Area

4. SPECIAL REQUIREMENTS

4.2. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.

4.3. The USPHS Pawnee Indian Health Center is a tobacco/smoke free environment (buildings and grounds).

No tobacco/smoking use will be tolerated during service.

4.4. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Pawnee Indian Health Center official, presenting valid identification, smoking restriction and any safety procedures.

4.5. The contractor shall not disclose or cause to disseminate any information concerning operations of Pawnee Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

4.5.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

4.6. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

5. DELIVERABLES AND REPORTING REQUIREMENTS

5.2. Delivery: The contractor will coordinate the delivery with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

5.3. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

Oklahoma City Area

5.4. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

6.2. The Government shall make no supply of property, facilities, and services.

7. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

7.2. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment, and shipping.

8. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

Department Supervisor

Chief Operation’s Officer

Bio-Med

Brenna L.

Hutcheson -S

Digitally signed by Brenna L.

Hutcheson -S Date: 2025.10.21 10:39:06 -05'00'

Joyce G. Oberly -S

Digitally signed by Joyce G.

Oberly -S Date: 2025.11.04 15:02:13 -06'00'

Robert G.

Springer -S

Digitally signed by Robert G.

Springer -S Date: 2025.10.21 10:12:32 -05'00'

DEPARTMENT OF HEALTH & HUMAN SERVICES

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

UEI Number