CSS FA813225Q0005_Borescope Replacement_Tinker AFB OK.pdf

SOLICITATION # FA813225Q0005 – BORESCOPE REPLACEMENT

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, Tinker AFB, OK) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for Borescope Replacement. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (DAFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2024-07, DFARS Change # 10 OCT 2024, and DAFFARS Change # 16 OCT 2024

This acquisition is a 100% Small Business Set-aside.

NAICS Code 334515 The Non-Manufacturing Rule applies to this acquisition.

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on one evaluation factor: lowest total price.

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 04 DEC 2024, 12:00 PM (Noon) Central Standard Time

Tamika Burrough, Contract Specialist (Primary POC) Jennifer Azbill, Contracting Officer (Alternate POC) Tamika.Burrough.1@us.af.mil Jennifer.Azbill@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice https://sam.gov/ https://piee.eb.mil/ is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

52.212-1 -- Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quotes in response to this solicitation must be submitted no later than 04 DEC 2024/12:00 PM CST. Quotes must be submitted via email to Tamika.Burrough.1@us.af.mil (Cc Jennifer.Azbill@us.af.mil). The Government reserves the right to consider late quotes.

NOTICE TO OFFERORS – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

NOTICE TO OFFERORS – OPTION TO PURCHASE ADDITIONAL QUANTITIES

The Government does not guarantee that the Option – which consists of CLIN 0003 – will be exercised; however, since Option pricing is included in the total price, it is to all Offerors’ advantage to provide us with the best possible pricing for the initial order and the Option.

The Option, should it be exercised, will be exercised via unilateral modification from the Government on a Standard Form 30.

The Option must be exercised within one year from the date of award, and it can be exercised at any time during that duration.

2. All price quotations must be submitted on the Quote Sheet (see last pages of this document), which must be filled out completely.

3. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

4. Please provide item specifications/technical information to us. This information must be sufficient for us to determine that each item either fits/does not fit the description of what we’re asking for.

5. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Failure to follow all of these instructions may render you ineligible for award.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars mailto:Tamika.Burrough.1@us.af.mil mailto:Jennifer.Azbill@us.af.mil

[End of Provision Addendum]

52.212-2 -- Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) –

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government intends to award this requirement resulting from this solicitation to the responsible Offeror who provides us with the lowest-priced quote for the items which meet all of the terms and conditions in this solicitation (which includes the item description).

2. After closing of this solicitation, the lowest three quotes will be evaluated by Contracting and by the Government’s subject matter experts (SME). The following evaluation factor will be used:

a. Lowest Total Price – as found on the Quote Sheet

The Government will also review Terms & Conditions-related items such as (but not limited to) shipping info, payment info, inclusion of product documentation, the offered product’s technical merit, completed Quote Sheet, Contractor responsibility (IAW FAR 9.104-6(a)), and any other non-price items related to this requirement. The Government may look at any Federal performance database to ensure the potential Offerors have a record of responsibility and fulfilling requirements without issues.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

The Government reserves the right to withhold award for this requirement if it determines it to be in their best interest.

3. Award Notification

a. The successful Offeror will be notified by Contracting via email or phone call that they will receive the award.

b. Unsuccessful Offerors may not be notified, but can find the award information, which will be posted at BetaSAM.gov within 24 hours of award. The information posted will be as follows:

i. Offeror/Business Name

ii. City and State

iii. Contract #

iv. Award amount

No other details or debrief will be provided.

[End of Provision Addendum]

52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212-5 -- Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.217-5 -- Evaluation of Options (Jul 1990)

52.217-7 -- Option for Increased Quantity – Separately Priced Line Item (Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice* to the Contractor within 12 months of the date of initial purchase order award. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

*Contract modification, which will be on the Standard Form 30. Modification will be unilateral and does not require Contractor signature.

Clauses/Provisions IAW FAR 12.30:

52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-27 Prohibition on a ByteDance Covered Application.

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-6, Notice of Total Small Business Set-Aside 52.219-8, Utilization of Small Business Concerns 52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Representation 52.219-33, Non-Manufacturer Rule 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.223-23, Sustainable Products and Services 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer-System for Awards Management

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation.

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7055, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.225-7056, PROV Representation Regarding Business Operations with the Maduro Regime 252.226-7001, Utilization of Indian Organizations, Indian-owned Economic Enterprises, and Native Hawaiian Small Business Concerns 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea

The following DAFFARS clauses are included but not limited to:

5352.201-9101, Ombudsman 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES NOTES

1 ITEM DESCRIPTION 4 NOV 2024 2

2 STATEMENT OF WORK (SOW) 15 AUG 2024 6

QUOTE SHEET

Solicitation # FA813225Q0005 – BORESCOPE REPLACEMENT

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN

Description/Product

Qty

Unit

Unit Price

Total Price 0001 6mm Videoscope kits with the following specifications:

Videoscope must meet the following physical, functional, performance, and accessory requirements:

Tough Carry-on Case with insertion tube storage reel

A Color display must have at least 6.5 inches or larger, LCD or LED display, multipoint touchscreen

Interchangeable Lithium Ion Battery and Charging Set

Minimum 32 GB memory Video output, service port, HDMI output Minimum 6 feet HDMI output cable for use to connect to an external monitor 3D Scanning and Measurement capability.

Insertion guide tube with 360 degrees articulation, LED light, bendable guide tube, tube must be able to articulate at a certain angle to hold its position for measurement, durable tube with tungsten braid and steel internal monocoil for crush resistance.

Probe and tip Storage Case 6 - 6.1 mm Measurement Forward View Tip

5 EA $ $

6 - 6.1 mm Side View Measurement Tip 6 - 6.1 mm Forward View Tip 12 – 16 inches stainless steel rigid guide tube for the insertion tube with tube gripper and access port coupler for hands free probe positioning

24 – 28 inches stainless steel rigid guide tube for the insertion tube with tube gripper and access port coupler for hands free probe positioning

Handheld Remote control with minimum 4 feet cable in length

Manuals: operation and maintenance User calibration block Accuracy +/- .0002 inch or better Full-size hands-free mount kit with moveable arm for videoscope that supports the equipment during inspection operations

Minimum five packages probe cleaning kits Minimum 1 year warranty to include part and labor Minimum one (1) training sessions, 20-50 people per session. Training includes operation and maintenance. At least a minimum of 3hrs of Training. Training will need to take place between the hours 06:45am to 2:30pm, on either Monday, Tuesday, Wednesday, Thursday, or Friday.

0002 4mm Videoscope kits with the following specifications:

Videoscope must meet the following physical, functional, performance, and accessory requirements

Tough Carry-on Case with insertion tube storage reel

A Color display must have at least 6.5 inches or larger, LCD or LED display, multipoint touchscreen

Interchangeable Lithium Ion Battery and Charging Set

Minimum 32 GB memory Video output, service port, HDMI output Minimum 6 feet HDMI output cable for use to connect to an external monitor 3D Scanning and Measurement capability.

Insertion guide tube with 360 degrees articulation, LED light, bendable guide tube, tube must be able to articulate at a certain angle to hold its position for measurement, 1 EA $ $ durable tube with tungsten braid and steel internal monocoil for crush resistance.

Probe and tip Storage Case 4 mm Measurement Forward View Tip 4 mm Side View Measurement Tip 4 mm Forward View Tip 12 – 16 inches stainless steel rigid guide tube for the insertion tube with tube gripper and access port coupler for hands free probe positioning

24 – 28 inches stainless steel rigid guide tube for the insertion tube with tube gripper and access port coupler for hands free probe positioning

Handheld Remote control with minimum 4 feet cable in length

Manuals: operation and maintenance User calibration block Accuracy +/- .0002 inch or better Full-size hands-free mount kit with moveable arm for videoscope that supports the equipment during inspection operations

Minimum five packages probe cleaning kits Minimum 1 year warranty to include part and labor Minimum one (1) training sessions, 20-50 people per session. Training includes operation and maintenance. At least a minimum of 3hrs of Training. Training will need to take place between the hours 06:45am to 2:30pm, on either Monday, Tuesday, Wednesday, Thursday, or Friday.

0003 OPTION TO PURCHASE ADDITIONAL QUANTITIES OF

4mm Videoscope kits with the following specifications:

Videoscope must meet the following physical, functional, performance, and accessory requirements

Tough Carry-on Case with insertion tube storage reel

A Color display must have at least 6.5 inches or larger, LCD or LED display, multipoint touchscreen

Interchangeable Lithium Ion Battery and Charging Set

Minimum 32 GB memory Video output, service port, HDMI output Minimum 6 feet HDMI output cable for use to connect to an external monitor 3D Scanning and Measurement capability.

2 EA $ $

*** Please provide us with warranty information for any and all items in this RFQ ***

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

Insertion guide tube with 360 degrees articulation, LED light, bendable guide tube, tube must be able to articulate at a certain angle to hold its position for measurement, durable tube with tungsten braid and steel internal monocoil for crush resistance.

Probe and tip Storage Case 4 mm Measurement Forward View Tip 4 mm Side View Measurement Tip 4 mm Forward View Tip 12 – 16 inches stainless steel rigid guide tube for the insertion tube with tube gripper and access port coupler for hands free probe positioning

24 – 28 inches stainless steel rigid guide tube for the insertion tube with tube gripper and access port coupler for hands free probe positioning

Handheld Remote control with minimum 4 feet cable in length

Manuals: operation and maintenance User calibration block Accuracy +/- .0002 inch or better Full-size hands-free mount kit with moveable arm for videoscope that supports the equipment during inspection operations

Minimum five packages probe cleaning kits Minimum 1 year warranty to include part and labor Minimum one (1) training sessions, 20-50 people per session. Training includes operation and maintenance. At least a minimum of 3hrs of Training. Training will need to take place between the hours 06:45am to 2:30pm, on either Monday, Tuesday, Wednesday, Thursday, or Friday.

TOTAL QUOTE AMOUNT $

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE