CSS - Eddy Current Probes FA8125-22-Q-0105.pdf

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Attached to: Eddy Current Probes BPA Federal contract opportunity
Solicitation number: FA812522Q0105
Issued by: Department of the Air Force Materiel Command Air Force Sustainment Center

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SOLICITATION # FA812522Q0105

EDDY CURRENT PROBES BPA

TINKER AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMA, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145‐3303) at Tinker Air Force Base, Oklahoma, intends to issue a blanket purchase agreement (BPA) for Eddy Current Probes in accordance with (IAW) Technical Order 33B‐1‐2. See Section 2 – entitled Supplies and Price – of the solicitation for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Air Force FAR Supplement (AFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021‐03, DFARS changes effective 03 June 2021, and AFFARS Acquisition Circular (AFAC) 2019‐1001.

This acquisition is a 100% Small Business Set‐aside NAICS Code 334515; Size standard is 750 employees

FSC is 6635 Large businesses are ineligible to receive a BPA.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 20 July 2022, 03:00 PM Central Standard Time

Sheridan Robison, Contracting Officer (Primary POC) Sheridan.robison@us.af.mil

405‐226‐3199

The phone number is a cell phone number and will only be answered during 9AM‐3PM CST.

All quotes must be good for no less than 90 days after the quote submission date above.

SHIPPING INFORMATION

Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this into the price of each item.

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after items have been delivered and you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered.

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Air Force Federal Acquisition Regulation Supplement (AFFARS) – https://www.acquisition.gov/affars

52.204‐25 ‐‐ Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

*** Please ensure your representation for this clause is completed in your SAM.gov profile. ***

52.212‐1 ‐‐ Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. The Government intends to evaluate quotations and issue BPAs resulting from this solicitation.

a. There may be as few as one or as many as five BPAs IAW FAR 13.303; we reserve the right to not issue any BPAs if acceptable responses are not received. The Government reserves the right to reject any or all quotations if such action is in the public interest.

b. BPAs will be issued to the responsible Offerors who –

i. Provide us with the lowest Total Evaluated Price (TEP) for the items which meet all of the criteria specified in Attachment 2, Item Description.

ii. Return a completed package which conforms to our requirements IAW these instructions.

2. Responses to this solicitation must be submitted no later than 20 July 2022 / 03:00 PM CST. Responses must be submitted via email to Sheridan Robison. The Government reserves the right to consider late responses.

3. The following five items must be completed and returned by the Offeror:

a. Quote Sheet – the final pages of this document constitute the Quote Sheet. Please ensure all of the information is provided and the last page is signed by an authorized individual representing your firm. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into the price of each item on your Price List.

b. Attachment 3, Price List – this must be completed for the entire five‐year period. This pricing will be your firm’s pricing for the appropriate periods if you are issued a BPA.

c. Attachment 4, Total Evaluated Price (TEP) Worksheet – your unit prices for this worksheet will be taken from your completed Price List.

d. Item Specification Documentation – this will be commercial product literature and more detailed specifications (if needed). These specifications should be enough information for us to make a determination that each item either fits/does not fit the description of what we’re asking for in the attached Item Description. If your product literature and specs do not address each and every item in Attachment 2, Item Description, you must address each of those items, which will be your certification that your product meets or exceeds our requirement as listed in the Item Description.

e. Warranty Information – describe your warranty, to include how to use it.

4. We intend to issue the BPAs without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received. Therefore, the vendor’s initial quotation should contain the vendor’s best terms from a price and technical standpoint.

Failure to follow all of these instructions and return these documents may render you ineligible to receive a BPA.

52.212‐2 ‐‐ Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) –

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

1. The Government will issue BPAs resulting from this solicitation to the responsible Offerors who provides us with the lowest TEP for the items which meet all of the criteria specified in Attachment 2, Item Description. There may be as few as one or as many as five BPAs IAW FAR 13.303;

we reserve the right to not issue any BPAs if acceptable responses are not received.

2. Quote Review – after closing of this solicitation, Contracting will review all quotes, which will include the following items:

a. Quote Completeness – Quotations will be reviewed for completeness. Incomplete quotes will be considered ineligible for award.

b. Price Reasonableness – The Offerors prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 13.106‐ 3(a).

c. Price Realism – The Government intends to determine price realism based on adequate price competition. In the event the Government cannot determine price realism based on adequate price competition, the Government reserves the right to conduct a more detailed price realism evaluation using one or more of the price analysis techniques described in FAR 13.106‐3(a). The Government may also use other evaluation techniques, as needed. To be realistic, the price list and TEP must demonstrate an adequate understanding of the requirement. Quoted prices that are determined to be unrealistically low due to an inadequate understanding of the requirement will make the quotation ineligible for award.

d. Unbalanced Pricing – Offerors quotations will be reviewed for unbalanced pricing. Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when, despite an acceptable TEP, the unit price of one or more price list years is significantly over or understated as demonstrated by application of price analysis techniques, such that:

i. There is reasonable doubt the quote would result in the lowest overall cost to the Government, even though it is the lowest priced quote; or,

ii. The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

e. TEP – Contracting will calculate the TEP for each quote based on Attachment 4, TEP Worksheet. Contracting will verify that the pricing on Attachment 4 matches that of Attachment 3, Price List. TEP will be used for evaluation purposes only.

f. Documentation – Contracting will review each submission to ensure the Offerors submitted all five items as required by the addendum to FAR Provision 52.212‐1, para 3.

3. Item Conformance Review – After Contracting completes the Quote Review, a Subject Matter Expert (SME) will review the three lowest‐priced quote packages – which will have redacted pricing – to determine whether or not the quotes provided for the requested items meets/does not meet the requirements as stated in Attachment 2, Item Description; if the SME determines your quoted item will not satisfy our requirements, you will be ineligible to receive a BPA. The Government reserves the right to engage in interchanges to request more information from any Offeror about their product during the evaluation process.

3. Contracting will notify the successful Offeror(s) that they will receive a BPA via email.

4. Unsuccessful Offeror will not be notified, but can find the award information, which will be posted at SAM.gov within 24 hours of issuance of BPAs. The following information will be posted for each new BPA holder:

a. Offeror/Business Name

b. City and State

c. BPA #

d. TEP Amount

No other details or debrief will be provided.

52.212‐3 ‐‐ Offeror Representations and Certifications ‐‐ Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212‐3 is not returned the contractor is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212‐4 ‐‐ Contract Terms and Conditions ‐‐ Commercial Items

52.212‐5 ‐‐ Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

Clauses/Provisions IAW FAR 12.30:

52.204‐16, Commercial and Government Entity Code Reporting 52.204‐18, Commercial and Government Entity Code Maintenance 52.209‐5, Certification Regarding Responsibility Matters 52.232‐40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212‐5 are included but not limited to:

52.203‐6, Restrictions on Subcontractor Sales to the Government 52.203‐13, Contractor Code of Business Ethics and Conduct

52.204‐10, Reporting Executive Compensation and First‐Tier Subcontract 52.209‐6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219‐14, Limitations on Subcontracting 52.219‐28, Post Award Small Business Program Representation 52.222‐3, Convict Labor 52.222‐19, Child Labor—Cooperation with Authorities and 52.222‐21, Prohibition of Segregated Facilities 52.222‐26, Equal Opportunity 52.222‐35, Equal Opportunity for Veterans 52.222‐36, Equal Opportunity for Workers with Disabilities 52.222‐37, Employment Reports on 52.222‐40, Notification of Employee Rights Under the National Labor Relations 52.222‐50, Combating Trafficking in Persons 52.223‐18, Encouraging Contractor Policies to Ban Text Messaging While

The following DFARS clauses are included but not limited to:

252.203‐7000, Requirements Relating to Compensation of Former DoD Officials 252.203‐7003, Agency Office of the Inspector General 252.203‐7005, Representation Relating to Compensation of Former DoD Officials 252.204‐7015, Notice of Authorized Disclosure of Information for Litigation Support 252.223‐7008, Prohibition of Hexavalent Chromium 252.225‐7000, Buy American—Balance of Payments Program Certificate 252.225‐7001, Buy American and Balance of Payments Program 252.225‐7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232‐7003, Electronic Submission of Payment Requests and Receiving Reports 252.232‐7006, Wide Area WorkFlow Payment Instructions 252.232‐7010, Levies on Contract Payments 252.243‐7002, Requests for Equitable Adjustment 252.244‐7000, Subcontracts for Commercial Items 252.247‐7022, Representation of Extent of Transportation by Sea

5352.223‐9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES

1 Schedule of Supplies 7 July 2022 2 2 Item Description 7 July 2022 1 3 Price List N/A 1 4 Total Evaluated Price (TEP) Worksheet N/A 5

QUOTE SHEET

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name

Address

CAGE Code and DUNS Number The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Small Business Size

Web Page URL

Point of Contact

POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

Please complete and return the following documents along with this Quote Sheet:

Attachment 3, Price List Attachment 4, Total Evaluated Price (TEP) Worksheet Item Specification Documentation – this will be commercial product literature and more detailed specifications (if needed). If your product literature and specs do not address each and every item in Attachment 2, Item Description, you must address each of those items, which will be your certification that your product meets or exceeds our requirement as listed in the Item Description.

Warranty Information Failure to complete this quote sheet and to return all four documents will render you ineligible for award.

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

OFFEROR’S NOTES TO THE GOVERNMENT:

SECTION 3 – CERTIFICATION OF RESPONSE

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror is required to provide commercial product literature for all items quoted above as required/requested.

SCHEDULE OF SUPPPLIES – EDDY CURRENT PROBES BPA

1. Description of Agreement – The Contractor shall furnish Eddy Current Probes in accordance with (IAW) Technical Order (TO) 33B-1-2 when requested by the Contracting Officer (CO) or an authorized representative during the ordering period specified in paragraph 10 (below; entitled Effective Period).

Each request – hereafter referred to as a call – shall include:

a. A description of the requested supplies

b. Pricing

c. Delivery Date

d. Any other relevant information to the call

2. Definitions – the following definitions apply to this requirement:

a. Blanket Purchase Agreement (BPA) -- a simplified method of filling anticipated repetitive needs for supplies or services by establishing “charge accounts” with qualified sources of supply.

b. Call -- an order against a BPA which can be placed only by a CO or an authorized caller.

c. Caller -- an individual authorized to make a call (place an order) against a BPA; authorized callers will be noted on a separate letter issued by the CO.

3. Negotiation Authority – The issuance of calls under this BPA will be made under the authority of 10 USC 2304(g). The Contractor receiving a call will be authorized to provide Eddy Current probes IAW with the approved Price List when requested by the CO or any other designated, authorized individual during the ordering period of the contract.

4. Obligation of the Government – It is understood and agreed that this BPA obligates the Government only to the extent that authorized calls are actually made against it by an authorized individual, and then only when performance against such calls has been completed.

The Government reserves the right to award directly to the Contractor of its choosing, as well as compete each call among the BPA holders.

The Government reserves the right to cancel this BPA at any time, and is bound only to the extent that the Contractor must be given 10 days written notification prior to exercising this right.

5. Calls – Calls against this BPA will be written or oral. Any oral call will be followed up with written documentation from the CO.

The Government’s intent is to compete calls among all BPA holders. Each Contractor must respond with their quote via email within three (3) business days of the official request for quote (RFQ). For urgent requirements, each Contractor must respond to with their quote and delivery schedule information. If a Contractor cannot provide pricing for any RFQ (routine or urgent), they must still respond to the request and provide their rationale for their failure to respond to the Government’s RFQ.

The Government also reserves the right to withhold RFQs from any BPA holder in order to ensure calls are distributed as equally as possible among BPA holders. The Government also reserves the right to issue a call to any Eddy Current Probes BPA holder directly at any time during the life of this agreement.

ATTACHMENT 1

Neither of the methods described in this subparagraph will the Government's standard operating procedure for this BPA program.

6. Individuals Authorized to Place Calls – Individuals other than the CO authorized to purchase under the BPA will be noted in a separate letter issued by the CO. Only individuals listed on the aforementioned letter are authorized to make calls against the BPA.

Calls received by the Contractor from personnel not listed as authorized personnel shall not be honored.

The Contractor should notify the CO any time an unauthorized individual tries to place a call against the

BPA.

7. Purchase Limitation – No individual call under this agreement shall exceed the Simplified Acquisition Threshold as defined in Part 2 of the Federal Acquisition Regulation (FAR). There is no minimum required purchase for this BPA.

8. Price List – The official price list can be updated every 30 days due to the price volatility of certain metals. The Contractor can request an update by submitting a price list request update along with the updated price list. The CO is the only individual authorized to approve Contractor-provided price lists, and any new price list is made official after approval by the CO.

9. Delivery tickets – all shipments under this agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

a. Name of supplier

b. BPA number

c. Call Date

d. Call #

e. Itemized list of supplies or services furnished

f. Quantity, unit price, and extension of each item, less applicable discounts

g. Shipment Date

10. Invoices – The Contractor shall submit invoices for completed, delivered calls using the Wide Area WorkFlow (WAWF) Online Application, which can be found in the Procurement Integrated Enterprise Environment (PIEE; https://wawf.eb.mil). Complete invoicing information will be found in Defense FAR Supplement (DFARS) Clause 252.232-7006.

11. Effective Period – This BPA will not exceed beyond 2 October 2027 (starting from the effective date) AND will not exceed a total value of $3,500,000.00.

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE SUSTAINMENT CENTER (AFMC)

TINKER AIR FORCE BASE OKLAHOMA

Item Description

The 76th AMXG requires a five (5) year BPA for the procurement and delivery of the following Eddy Current Probes:

The probes need to have a 4 pin Lemo half-moon step connector which is compatible with Olympus RA2000 or Olympus Spitfire scanners which plug into the Olympus Nortec 600D instruments.

0.125-0.156 inch diameter 1.5-2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half-moon step connector.

0.156-0.187 inch diameter 1.5-2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half-moon step connector.

0.187-0.250 inch diameter 1.5-2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half-moon step connector.

0.250-0.312 inch diameter 1.5-2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half-moon step connector.

0.312-0.375 inch diameter 1.5-2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half moon step connector.

0.375-0.437 inch diameter 1.5-2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half moon step connector.

8 inch 50-500KHz absolute bridge shielded pencil probe with flexible copper shaft and triax Lemo connector.

8 inch 50-500KHz absolute bridge shielded pencil probe with flexible copper shaft, 90 degree 0.25 inch drop, and triax Lemo connector.

1-20KHz MAUS eddy current probe.

5-50KHz MAUS eddy current probe.

ATTACHMENT 2

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE SUSTAINMENT CENTER (AFMC)

TINKER AIR FORCE BASE OKLAHOMA

Price List Eddy Current Probes BPA

The probes need to have a 4 pin Lemo half‐moon step connector which is compatible with Olympus RA2000 or Olympus Spitfire scanners which plug into the Olympus Nortec 600D instruments

Item Number

Description Range of Unit

Price

0.125‐0.156 inch diameter 1.5‐2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half‐moon step connector.

0.156‐0.187 inch diameter 1.5‐2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half‐moon step connector.

0.187‐0.250 inch diameter 1.5‐2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half‐moon step connector.

0.250‐0.312 inch diameter 1.5‐2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half‐moon step connector.

0.312‐0.375 inch diameter 1.5‐2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half moon step connector.

0.375‐0.437 inch diameter 1.5‐2.0 inch working length adjustable diameter reflective differential bolt hole eddy current probe with 4 pin Lemo half moon step connector.

8 inch 50‐500KHz absolute bridge shielded pencil probe with flexible copper shaft and triax Lemo connector.

8 inch 50‐500KHz absolute bridge shielded pencil probe with flexible copper shaft, 90 degree 0.25 inch drop, and triax Lemo connector.

9 1‐20KHz MAUS eddy current probe.

10 5‐50KHz MAUS eddy current probe.

ATTACHMENT 3

CLIN Description Estimated yearly Quantity Price Total