CSS CYTIVA RECOMP 11_18.pdf

Combined Synopsis/Solicitation No. 75N96022Q00001

NIEHS, Office of Acquisitions

Service and Maintenance of Government Owned Cytiva Laboratory Equipment Combined Synopsis/Solicitation for Commercial Items

Christopher Fisher 9/21/2021

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Solicitation Number:

Posted Date:

Original Response Date:

Current Response Date:

Product or Service Code:

Set Aside:

NAICS Code:

Combined Synopsis/ Solicitation 75N96022Q00001 11/18/21 11/29/21 11/29/21 J066 – Maintenance/Repair/Rebuild of Equipment—Instruments and Laboratory Equipment Full and Open Competition – No Set Aside 811219 – Other Electronic and Precision Equipment Repair and Maintenance

Contracting Office Address

530 Davis Drive Durham, NC 27709

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” in conjunction FAR Subpart 16.5, Indefinite- Delivery Contracts (IDC) as an Indefinite-Delivery Indefinite-Quantity contract (IDIQ) and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-07.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811219 - Other Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $6.5M.

The NIEHS, Durham, NC is seeking to purchase is seeking to purchase Service and Maintenance of Government Owned Cytiva Laboratory Equipment.

All interested companies shall provide quotations for the following:

Services

See Statement of Work (Attachment #1), Quality Assurance Plan (Attachment #2), and Reporting Requirements and Deliverables (Attachment #3).

The IDIQ Ordering Period will be 5 (five) year from the date of award with a 6-Month Option to Extend Services (FAR 52.217-8).

Service shall be performed as ordered by the Contracting Officer Representative (COR).

Place of Performance

Address: 111 TW Alexander Drive Postal Code: 27709 Country: UNITED STATES

Award shall be made to the quoter whose quotation offers the Best Value to the Government, considering technical capability, past performance, and price with technical capability of the utmost importance.

The government will evaluate information based on the following evaluation criteria:

1. Approach

2. Personnel

3. Facilities and Equipment

4. Past Performance

See attached Technical Evaluation Factors (Attachment #4) for complete details.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s)

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Sep 2021)

2. FAR 52.212-2, “Evaluation – Commercial Items” (Oct 2014)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Feb 2021)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and

Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018) FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

Orders” (Sep 2021)

All quoters shall submit the following: one copy of quote via e-mail.

All quotations shall be sent to the Contracting Officer, Christopher Fisher, via e-mail at Christopher.fisher@nih.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a single Indefinite Delivery Indefinite Quantity contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission of questions shall be received by 11am EST, 11/23/2021. All quotes shall be received no later than 11 am EST, 11/29/2021 via e-mail at Christopher.fisher@nih.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist at Christopher.fisher@nih.gov.

Point of Contact

Christopher Fisher, Contract Specialist at Christopher.fisher@nih.gov.

List of Attachments:

1 - Statement of Work 2 - Quality Assurance 3 - Reporting Requirements 4 - Technical Evaluation Factors 5 - Instructions to Quoters 6 - Pricing for Quote 7 - Clauses 8 - Invoice Instructions

Attachment 1

Statement of Work

Project Title: Service and Maintenance of Government-owned Cytiva Equipment

1. Introduction and Background

The National Institute of Environmental Health Sciences (NIEHS), located in the Research Triangle Park, North Carolina, is one of the 27 Institutes and Centers composing the National Institutes of Health. The mission of NIEHS is dedicated to reducing the burden of diseases and dysfunctions associated with the environment. This mission is accomplished by conducting basic and applied research into the effects of environmental exposures on biological systems and human health, on the identification of susceptible human sub populations and on the interaction between the environment, genetics and age.

The Cytiva Government Owned Equipment are used by multiple research groups in the Division of Intramural Research (DIR) and the Division of the National Toxicology Program (DNTP).

The study of proteins and enzymes is essential to the research mission of the Division of Intramural Research (DIR). Characterizing proteins requires reliable and reproducible methodology of chromatography in order to obtain pure protein from its tissue source. To ensure that the instrumentation provides reliable and consistent results with minimum downtime, it is necessary to obtain periodic preventive maintenance, repair service by field service engineers with specific technical expertise, manufacturer-certified replacement parts, and the latest software updates and version upgrades.

2. Objective

This service agreement shall provide qualified personnel to perform a comprehensive preventive maintenance plan including inspection, preventive maintenance, repair service, relocation, and software maintenance as required by the Division of Intramural Research (DIR) and the Division of the National Toxicology Program (DNTP) at the National Institute of Environmental Health Sciences (NIEHS), Research Triangle Park, North Carolina.

3. General Requirements

The services/work that the Contractor shall provide specifically includes those described or specified herein. However, the performance as described and specified shall not be deemed to constitute a detailed specification having the effect of excluding other needed work not specifically mentioned that will be necessary for the successful completion of this project as generally described. The Contractor is required to furnish all service necessary to successfully fulfill the overall objectives set forth in the contract.

Complete mechanical and electrical preventive maintenance, including necessary repair service, shall be provided by the Contractor for Government-owned Cytiva Equipment contained in Attachment 6 – Pricing for Quote.

The Contractor shall maintain a current list of instruments covered by this contract and shall provide an updated list to the Contracting Officer Representative (COR) and/or Assistant Contracting Officer Representative (ACOR) on a quarterly basis. This list must include the following information for each covered instrument; description, model number, serial number, NIEHS property number (if applicable), location of instrument (room number), principal investigator, and responsible contact.

Contractor personnel shall check-in with the NIEHS receptionist/ guard before beginning any work. At South Campus, the receptionist is located in the lobby of building 101.

The Contractor shall remove all trash, discarded parts, dunnage, and other material from areas immediately after completion of preventive maintenance and/or emergency repair. Government-owned dumpsters may be used for disposal of this waste material. The general area shall be left in a clean and orderly condition free of any foreign material caused by the preventive maintenance or repair activities.

The contractor shall provide a minimum of one (1) preventive maintenance visit per year for all equipment listed in Attachment 6 – Pricing for Quote and repair service (as needed) for all listed Government-owned instruments and any additional equipment added via Task Order consistent with standards for workmanship and materials prevailing in the trade. The contractor must guarantee maximum of 48 hours on-site response time from the notification of needed repair. The contractor shall furnish all necessary tools, consumables, software, test equipment, and relocation devices/equipment to pursue the fulfillment of work performed under this statement of work.

4. Contractor Personnel Requirements

The Contractor shall provide trained personnel with experience in repair and maintenance of the equipment types listed herein. Personnel must be qualified to perform the required preventive maintenance services and repairs for all listed equipment, and to properly install relocated instruments. In the event the service representative is unable to rectify the situation, the Contractor shall provide a senior service engineer, or like, to resolve any problems. All workmanship performed by the Contractor shall be of acceptable industry standard quality and shall be immediately rectified at no additional cost to the Government upon notification of non-acceptability by the Government.

5. Contractor Requirements

The Contractor shall provide all needed supplies, parts, materials, equipment, and tools that are necessary for the performance of the contract requirements. The Contractor shall be held responsible for the cost of any repairs caused by negligence and/or abuse on his/her part. The Contractor shall be responsible for the cost for safeguarding all Government property that will be serviced under this contract. If applicable, the Contractor shall be responsible for replacing, purchasing, and disposing of radioactive sources, and shall consider such services a regular part of this contract.

6. Specific Requirements and Tasks

The Contractor shall provide the following services:

a. Preventive Maintenance

The instruments shall be inspected and all necessary adjustments made at the time of inspection or call. To continue proper performance, the units shall be checked completely for parts that may need to be replaced, reassembled, adjusted, and thoroughly tested. Inspections by the Contractor are to be made in accordance with model specific preventive maintenance checklists to assure maintenance in accordance with original factory specification. A copy of preventive maintenance checklists shall be provided to the Government as part of the Contractor’s technical proposal.

The Contractor shall furnish all necessary personnel, labor, facilities, equipment, parts, materials, and supplies to provide the required technical support and expertise for preventive maintenance, inspection, repair, and relocation of Government-owned Cytiva Equipment located at NIEHS facilities.

The items listed in Attachment 6 and any additional Cytiva equipment added via Task Order shall require preventive maintenance and repairs, for the contract. The equipment listed in Attachment 6 is the Government’s current equipment however additional Government Owned Cytiva equipment may be added to this contract, as it comes off the manufacturer warranty, via Task Order. Additionally, items may be removed from the list as they are replaced or become obsolete.

Each piece of equipment to be maintained has been identified by the manufacturer serial number.

Prior to the removal or replacement of the equipment, advance approval must be given by the COR or ACOR. If the equipment is to be temporarily removed or temporarily replaced by the Contractor for the purpose of repair, it shall be the responsibility of the Contractor to contact the COR or ACOR. The Contractor must identify all information on the replacement equipment, such as generic name of item, manufacturer, type/model, serial number, etc. to the Project Officer.

The Contractor shall complete the PM’s and submit the paperwork to the COR or ACOR for instruments scheduled to receive service by the last day of the month following the end of the quarter. The Contractor shall perform preventive maintenance procedures as described in checklists that are provided to the Government as part of the Contractor’s technical proposal.

The Contractor shall provide the lab representative with a Preventive Maintenance Service Report upon completion of the preventive maintenance.

The Contractor shall notify the NIEHS users at least forty-eight hours in advance of making preventive maintenance inspections, and shall confirm that the scheduled work will be performed at a time convenient to the user.

b. Repair Service

The Contractor shall perform all repairs as may be required to restore instruments to optimum operating capacity. The Contractor shall provide only qualified and trained personnel with adequate experience in repairing the particular type of unit in question. In the event field service engineers cannot effectively repair the instrument(s), the Contractor shall have senior service engineers available to effectively repair the instrument(s). The COR, ACOR, or authorized lab representative may place calls for repairs; the caller will indicate the equipment in need of repair and its location. This contact with the Contractor will be done by the most convenient means, normally by direct telephone contact or email.

As a part of services provided under this contract, the Contractor shall, at no additional cost to the Government, perform all repairs necessary to prevent a breakdown or failure of Government-owned equipment covered by this contract.

c. Replacement Parts and Supplies

All necessary repair parts, materials, removal, and disposal of radioactive materials (if applicable) for maintenance of the instruments listed herein shall be furnished at no additional cost to the Government.

d. Relocations

The Contractor, at the request of the COR or ACOR, shall provide the necessary services to relocate instruments covered by this contract. The Contractor shall uninstall, relocate, and reinstall such instruments at the new location and assure the researcher that the instrument is operating at optimum capacity. Whenever possible, the Contractor shall combine the preventive maintenance inspection with the installation of the instruments following relocation.

e. Reporting Requirement and Deliverables

1. Service Reports – Delivery Tickets: The Contractor shall instruct its service representatives to obtain a signature from the NIEHS official responsible for the equipment on a service report upon completion of each service call. A copy of the signed service report shall be left with the NIEHS official responsible for the instrument under repair. The Contractor shall also forward copies of the Preventive Maintenance, Repair Service, and Relocation Service Reports to the COR, by the last day of the month following the end of the quarter. However, Emergency Maintenance Service Reports shall be forwarded to the COR within 10 working days after completion of the service.

At a minimum, Service Reports should include the following:

A. The Model Number, Serial Number, NIH Property Decal Number (if applicable), Principal Scientist, Responsible User Name, Location, Date of Service, and a description of the service performed (i.e. calibration, parts replaced, etc.) for each instrument.

2. Quarterly Report: The Contractor shall provide a typed quarterly report to the COR or ACOR not later than the last working day of the month following each quarter. The quarterly report should include the following:

A. A summary of the number and types of request (i.e. emergency repairs, service repairs, and relocation) received, and completed. This summary shall be broken down for each type of service and grouped according to the type of service performed. The report should include: The Model Number, Serial Number, NIH Decal Number (if applicable), Principal Scientist, Responsible User Name, Location, and Date of Service.

g. Licenses

If applicable, The Contractor shall possess the necessary Nuclear Regulatory Commission licenses in accordance with the Code of Federal Regulations, Titles 10, Part 20, to replace, purchase, and dispose of radioactive sources, and shall consider such services a regular part of this contract.

h. Inspection

The Contractor shall establish an inspection system covering the equipment stated in this Statement of Work. This system must include a method for identifying deficiencies in the quality of service performed, before the level of service become unacceptable, as well as specify the areas to be inspected on a scheduled and unscheduled basis. The Contractor shall maintain a history file on all repairs/ inspections conducted and must indicate any corrective action taken.

The history file shall be the property of the Government and shall be maintained by the Contractor and turned over the COR upon completion of the contract.

i. Inventory

The COR and the Contractor shall perform a quarterly inventory of all equipment covered on the contract.

j. Quality Assurance

The Government will monitor the Contractor’s performance under this contract and shall retain the right to perform unscheduled inspections, as it deems necessary. Furthermore, the Government retains all rights provided by the FAR (Federal Acquisition Regulations) clause entitled “Inspection of Services – Fixed Price” and any other inspection clause, which may be specified in the contract.

k. Safety Precautions/ Radiation Safety

All system, either mechanical or electrical that must be deactivated before servicing shall be rendered by whatever disconnect or shut-off means are provided. Each deactivated system shall be properly “tagged-out” to prevent accidental reactivation. The NIEHS Health and Safety

Branch will furnish “tag-out” procedures and tags. The Government shall be responsible for removing the contents of any equipment and ensuring it is biologically safe. If applicable, the Contractor shall notify the Health and Safety Branch before removing any radioactive material.

If applicable, the Contractor is responsible for removing and disposing of all radioactive materials/sources.

l. Servicing Stickers

The Contractor Service Representative shall affix a sticker to each instrument each time that service is performed on the instrument. The sticker shall have the following information:

Contractor Name & Contract Number, Instrument Serial Number, Service Representative Name/Telephone Number, and Date of Service.

7. Government Responsibilities

The COR will ensure that the service personnel have government issued badges to gain access to the NIEHS facility and any equipment or instrument to be serviced.

8. Instrument Condition

The instruments to be covered by this contract have been under continuous maintenance following the expiration of the respective warranties. The instruments shall, therefore, be considered-to-be at an acceptable level of upkeep to the Government at the commencement of this contract.

9. Inspection and Acceptance Criteria

The COR and/or ACOR will monitor the Contractor’s activities and accomplishments and will indicate acceptance or non-acceptance of the deliverable. The services and deliverables identified above will be inspected and either approved or, if they are not acceptable, rejected by the COR and/or ACOR. Such inspections will occur within five workdays after the COR or ACOR receives the deliverable.

10. Definitions

The definitions listed below are the special terms and phrases used in this Work Statement or elsewhere in the contract document. The purpose of the contract, all definitions will apply throughout.

a. Preventive Maintenance (PM) – scheduled checks and services (to include adjustments, cleaning, calibration, inspection, parts replacement and equipment servicing) of installed equipment at intervals recommended by the manufacturer or standards within the industry to ensure proper and efficient operation with minimum breakdowns, deterioration, or other deficiencies.

b. Repair Service – the restoration of failed or failing Government-owned property to its intended capacity or use.

c. Relocations - the uninstall, relocation, and re-installation of moved instruments from its existing location to a new location and assurance that the instrument is operating at optimum capacity.

d. Quality Assurance Plan – the plan developed by the Government, specifically for this contract, to assure compliance with the contract.

Attachment 2

Quality Assurance Plan

Quality Assurance Plan

Project: Service and Maintenance of Government-owned Cytiva Equipment

I. Objective: The purpose of this plan is to provide a quality surveillance plan for the preventive maintenance and repair of government owned Cytiva instruments. This plan provides a basis for the Contracting Officers to evaluate the quality of the Contractor’s performance. The oversight provided for in the contract and in this plan will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, this plan provides the COR and/or ACOR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required annual past performance evaluation.

II. Performance Standards:

A. Quality Level: by monitoring the Contractor, the CORs will determine whether the performance levels set forth in the contract have been attained. Quality standards (i.e.

performance standards) for all tasks are specified in the Statement of Work.

B. Frequency: Prior to contract award, the CORs will evaluate the current levels of performance, according to the standards set forth in this contract. During the performance of this contract, the CORs will take periodic measurements (i.e. conduct surveillance) as specified, and will analyze whether the negotiated frequency of measurement is appropriate for the work being performed. Adjustments may only be made by a modification to the contract.

C. Management Responsiveness: The CORs will determine whether the Contractor has managed the contract effectively and efficiently as specified in the quality standards set forth in the SOW. The CORs will confirm whether the Contractor has satisfactorily met all reporting requirements.

III. Evaluation Methods:

The CORs will conduct performance evaluations based upon the required performance levels set forth in the contract. The following techniques will be used to perform surveillance:

A. Maintenance Performance Report: The CORs will review service reports to ensure that the required preventive maintenance, emergency maintenance, and repair have been provided.

Problems, resolutions, etc. shall be noted as stated in the contract. Results shall be shared with the Contracting Officer.

B. Service Level Monitoring: The Contractor is required to perform preventive maintenance and emergency repairs quickly. Customer feedback will be sought and service request logs shall be reviewed to ensure that reported problems are resolved as quickly and efficiently as possible.

C. Inspections: Health and Safety Branch will conduct 100% inspections of any removals of radioactive materials.

Attachment 3

Reporting Requirements and Deliverables

Reporting Requirements and Deliverables

1. Service Reports – Delivery Tickets: The Contractor shall instruct its service representatives to obtain a signature from the NIEHS official responsible for the equipment on a service report upon completion of each service call. A copy of the signed service report shall be left with the NIEHS official responsible for the instrument under repair. The Contractor shall also forward copies of the Preventive Maintenance, Repair Service, and Relocation Service Reports to the COR, by the last day of the month following the end of the quarter. However, Emergency Maintenance Service Reports shall be forwarded to the Contracting Officer Representative (COR) within 10 working days after completion of the service. At a minimum, Service Reports should include the following:

A. The Model Number, Serial Number, NIH Property Decal Number (if applicable), Principal Scientist, Responsible User Name, Location, Date of Service, and a description of the service performed (i.e. calibration, parts replaced, etc.) for each instrument.

2. Quarterly Report: The Contractor shall provide a typed quarterly report to the COR or ACOR not later than the last working day of the month following each quarter. The quarterly report should include the following:

A. A summary of the number and types of request (i.e. emergency repairs, service repairs, and relocation) received, and completed. This summary shall be broken down for each type of service and grouped according to the type of service performed. The report should include: The Model Number, Serial Number, NIH Decal Number (if applicable), Principal Scientist, Responsible User Name, Location, and Date of Service.

Attachment 4

Technical Evaluation Factors

The quoter’s technical quote will be evaluated based on the criteria below.

A. Approach

a. Offeror shall document capabilities and procedures to include:

i. Establishment and maintenance of a preventive maintenance schedule for all covered instruments

ii. Preventive maintenance and instrument repair program

iii. Service call placement, and response procedure with a guaranteed maximum of 48 on-site response time from the notification of need repair

iv. 24/365 technical availability

v. Instrument-specific experience and capability

vi. Repair part availability

vii. Maintenance of a history file on all services performed

viii. Service and summary reports

ix. Quality assurance system to ensure that services conform to the requirements

B. Personnel

a. Offerors shall demonstrate experience, qualifications, and availability of the proposed personnel to include detailed resumes, relevant proof of training as well as a description of previous experience with and sound performance of projects of similar complexity:

i. Offerors shall demonstrate experience, qualifications, and availability of the proposed personnel appointed to this contract effort to fulfill the administrative requirements for successful contract monitoring and reporting.

ii. The technical personnel proposed to perform on this contract should be trained and experienced with demonstrated ability to maintain the types of instruments listed in Attachment 6 and preparation of service reports.

C. Facilities and Equipment

a. Offeror shall demonstrate availability of specialized tools, test equipment, parts meeting or exceeding OEM standards, supplies, and equipment resources sufficient to perform this contract effort.

Quotes will be rated using the following rating scale of adjectival ratings for each category and sub-category:

RATING DEFINITION

Exceptional (E) Exceeds specified minimum performance or capability requirements in a way beneficial to the government; quote must have one or more strengths and no deficiencies to receive an exceptional.

Acceptable (A) Meets specified minimum performance or capability requirements delineated in the Request for Quote; quotes rated Acceptable must have no major deficiencies but may have one or more strengths.

Marginal (M) Does not clearly meet some specified minimum performance or capability requirements delineated in the Request for Quote, but these weaknesses may be correctable.

Unacceptable (U) Fails to meet specified minimum performance or capability requirements; quote has one or more deficiencies. Quotes with an unacceptable rating are not awardable.

D. Past Performance

a. Response must include three (3) references that demonstrate experience in providing maintenance and repairs for similar equipment.

The evaluation will be based on information obtained from references provided by the offeror, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken.

The Government will assess the Quoter’s recent and relevant past experience and performance as a measure of the Government’s confidence in the likelihood of the Quoter to successfully perform based on previous and current contract efforts. Recent past performance is defined as not more than three years from the RFQ release date; relevant in terms of size, scope, and complexity. The submission will be evaluated on the following:

Relevancy of information provided and obtained from references provided by the Quoter, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the quoter concerning problems encountered on the identified contracts, as well as corrective action taken.

Relevancy of past performance to the SOW in quality of services; timeliness of performance and record of meeting schedules; ability to understand and resolve deficiencies in a timely manner with no adverse impact on the mission, general responsiveness to contract requirements and to technical direction; and, customer satisfaction.

Quotes will be rated using the following rating scale of adjectival ratings for each category and sub-category:

Price

Price will not be assigned an adjectival rating. The Government will evaluate the price of the individual items listed on the Price Quote Instructions (Attachment 6) to determine if the Quoters price is fair and reasonable utilizing price analysis techniques in accordance with the guidelines in FAR Part 13. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 13.106.

Evaluation of Options

It is anticipated that any contract(s) awarded from this solicitation will contain a five-year ordering period and one six-month Option to Extend Services per FAR 52.217-8.

In accordance with FAR Clause 52.217-5, Evaluation of Options, (July 1990), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the

RATING DEFINITION

Exceptional (E)

Exceeds specified minimum performance or capability requirements in a way beneficial to the government; quote must have one or more strengths and no deficiencies to receive an exceptional.

Acceptable (A)

Meets specified minimum performance or capability requirements delineated in the Request for Quote; quote rated Acceptable must have no major deficiencies but may have one or more strengths.

Marginal (M) Does not clearly meet some specified minimum performance or capability requirements delineated in the Request for Quote, but these weaknesses may be correctable.

Unacceptable (U)

Fails to meet specified minimum performance or capability requirements;

quote has one or more deficiencies. Quotes with an unacceptable rating are not awardable.

No Rating

(NR)

A “No Rating” rating indicates the Offeror without a record of relevant past performance or for whom information of past performance is not available; the Quoter will not be evaluated either favorably or unfavorably.

Government's best interests. Evaluation of options will not obligate the Government to exercise the option(s).

Attachment 5 Instructions to Quoters

FAR 52.212-1, “Instructions to Offerors–Commercial Items” Quote Preparation Instructions

All quoters shall submit the following:

(1) The response should consist of three (3) volumes. The volumes are: Volume I – Technical Submission, Volume II

– Past Performance, and Volume III – Price.

(2) Quotes must comply with the page limitations and format specified for each volume. Information submitted beyond limitations identified could negatively impact the evaluation during the rating process. The follow-on paragraphs provide the specific information required for each volume.

Volume Format Page Limitation

Volume I – Technical Submission MS Word 2007 or higher/Unprotected pdf 25 Page limit

Volume II – Past Performance MS Word 2007 or higher/Unprotected pdf 15 Page limit

Volume III – Price (Attachment 7) MS Word 2007/MS Excel 2007 or higher None

(3) Additional format requirements for quotes to Volumes I, II and III must be as follows:

Elaborate formats, bindings or color presentations are not desired or required.

Charts, Graphs, Tabs, Diagrams, Tables, Photographs, Drawings, Title Page, Table of Contents, Covers for

Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, section dividers and job qualifications (Resumes) are excluded from the page limitation.

All volumes must be clearly marked as either Volume I - Technical Submission, Volume II - Past Performance, or Volume III – Price, respectively.

(4) Quote Content:

a. VOLUME I – TECHNICAL SUBMISSION: The Technical Submission volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Provide your response to satisfying the SOW. The Technical volume shall be organized according to the following general outline:

(a) Tab 1 – Approach

(b) Tab 2 – Personnel

(c) Tab 3 – Facilities and Equipment

b. Volume II – Past Performance: The Past Performance volume shall be clear, concise, and include sufficient detail to demonstrate the Quoter possesses the relevant technical experience required to successfully perform the contract requirements. The Quoter shall submit the following information:

(a) Tab 1 – Reference List: The Quoter shall provide a minimum of three (3) references.

- A list of three (3) references with who like or similar services has been provided within the past three (3) years. The past performance references must include contract number, dollar value, specific points of contact, phone number and email address. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns.

- Quoter may also submit past performance information regarding predecessor companies, key

Attachment 5 FAR 52.212-1, “Instructions to Offerors–Commercial Items” personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. For the purposes of this solicitation, a "major subcontract" is defined as supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor.

(b) Tab 2 – Reference Information: The Quoter shall include for each reference:

- Project Title

- Description of the project

- Contract and, if applicable, task order number

- Total Contract Value and type of contract

- Government Agency/Organization

- Contracting Officer’s Name and Telephone Number.

- Current status, e.g. completed and/or if in progress start and estimated completion dates.

- Name of company being referenced

- A brief narrative of why you deem the reference to be relevant to this effort.

c. Volume III – Price Submission: The price submission must be clearly marked “Volume III, Price Submission”. The price volume shall be organized according to the following general outline:

(a) Tab 1 - RFQ Document. The contractor must submit the following documents as part of the RFQ Document:

1. Point of Contact: The Quoter shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

2. Cover Letter: This statement page shall also include the following information:

Company Name/Address: DUNS #:

Cage Code:

Federal Tax ID:

Point of Contact:

POC Phone/Fax/E-mail:

3. Representation, Certifications, and Other Statements of Quoter – In accordance with provisions FAR 52.212-3, Offeror Representations and Certifications-- Commercial Items, IF YOU INTEND TO SUBMIT A QUOTE, YOU MUST: (1) Go to the Online Representations and Certifications Application (ORCA) and complete the Representations and Certifications.

Offerors must access ORCA through the System for Award Management (SAM) at http:// www.sam.gov; and (2). Complete.

(b) Tab 2 – Price Quote. The contractor shall submit the following documents as part of the Price Quote:

1. Contract Pricing: Provide fully loaded pricing for each of the items listed in the Price Quote Instructions (Attachment 6).

2. The Quoter agrees to hold the prices in its quote firm for 120 days from the date specified for receipt of quotes.

3. Quoter shall submit only one offer presenting the terms and conditions or commercial items for satisfying the requirements of this solicitation.

MODEL COVERAGE PERIOD PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 EXTENTION

AKTA FPLC W FRAC 920 LIMITED

AKTA FPLC W FRAC 950 LIMITED

AKTA FPLC WITHOUT FRAC LIMITED

AKTA PURE 25 M FULL

AKTA pure 25 M1 FULL

AKTA PURIFIER 10 LIMITED

AKTA PURIFIER UPC 10 LIMITED

AKTA PURIFIER UPC 100 LIMITED

Amersham Imager 600 QC FULL Amersham Typhoon RGB FULL

MODEL S/N COVERAGE

BASE PERIOD PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 EXTENTION

AKTA FPLC W FRAC 920 18111867-001173 LIMITED

AKTA FPLC W FRAC 920 18111867-001254 LIMITED

AKTA FPLC W FRAC 920 18111867-001319 LIMITED

AKTA FPLC W FRAC 920 18111867-001547 LIMITED

AKTA FPLC W FRAC 920 18111867-001888 LIMITED

AKTA FPLC W FRAC 920 18111867-01059314 LIMITED

AKTA FPLC W FRAC 920 18111867-01059316 LIMITED

AKTA FPLC W FRAC 950 18608320-01145875 LIMITED

AKTA FPLC W FRAC 950 18608320-01053684 LIMITED

AKTA FPLC WITHOUT FRAC 18190026-01223686 LIMITED

AKTA FPLC WITHOUT FRAC 18190026-1506254 LIMITED

AKTA PURE 25 M 29018226-1832492 FULL

AKTA PURIFIER 10 28406264-1744537 LIMITED

AKTA PURIFIER 10 18140000-01021352 LIMITED

AKTA PURIFIER 10 18140000-01060598 LIMITED

AKTA PURIFIER 10 18140000-01062338 LIMITED

AKTA PURIFIER 10 18140000-01098605 LIMITED

AKTA PURIFIER 10 18140000-01140060 LIMITED

AKTA PURIFIER 10 18140000-01184828 LIMITED

AKTA PURIFIER 10 28406264-1456293 LIMITED

AKTA PURIFIER 10 284066264-1455394 LIMITED

AKTA PURIFIER UPC 10 28406264-1507958 LIMITED

AKTA PURIFIER UPC 100 28406271-1508429 LIMITED

AKTA pure 25 M 29018226-2004193 FULL AKTA pure 25 M 29018226-1945577 FULL AKTA pure 25 M 29018227-2133738 FULL AKTA pure 25 M 29018226-2133719 FULL AKTA pure 25 M 29018226-2260257 FULL AKTA pure 25 M 29018226-2256436 FULL AKTA pure 25 M 29018227-2260551 FULL AKTA pure 25 M 29018226-2260214 FULL AKTA pure 25 M1 29018227-2269391 FULL Amersham Typhoon RGB 29187193-67130072 FULL AKTA pure 25 M1 29018227-2269371 FULL AKTA pure 25 M 29018226-2260213 FULL Amersham Imager 600 QC 29083464-56740068 FULL AKTA pure 25 M 29018226-2374584 FULL

PRICE

PRICING BY MODEL

CURRENT EQUIPMENT REQUIRING COVERAGE

Attachment 6

Pricing For Quote

AKTA pure 25 M 29018226-2406668 FULL AKTA pure 25 M 29018226-2378728 FULL AKTA pure 25 M 29018226-2359407 FULL AKTA pure 25 M 29018226-2398244 FULL

TOTAL

Full Coverage: Contractorshall provide Corrective Repair to include Travel, Parts amd & Labor; plus one Comprehensive Preventive Maintenance (PM) vist per option period.

Limited Coverage: Contracator shall provide Corrective Repair to include Travel, Parts & Labor; plus one Comprehensive Preventive Maintenance (PM) visit per option period subject to parts availability for both scheduled preventive maintenance. If a repair cannot be made due to a parts availaibilty the contractor shall issue a pro-rated credit.

Attachment 7

CLAUSES INCORPORATED BY REFERENCE

1. CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this contract:

Michael Spencer

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the SOW and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this contract.

Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (4) otherwise change any terms and conditions of this contract; or (5) sign written licensing agreements. Any signed agreement shall be incorporated by reference in Section K of the contract. The Government may unilaterally change its CO appointment and COR designation.

2. METHOD OF ORDERING

a. Task Orders under this contract will be issued by the Contracting Officer via electronic mail (e-mail).

b. Service Maintenance requirements will be issued will be issued by the COR via e-mail or telephonically.

3. TASK ORDER PROCEDURE

The resultant contract will provide for the issuance of repetitive task orders as follows:

a. General: Only a warranted Contracting Officer may issue task orders to the Contractor, providing specific authorization or direction to perform work within the scope of the contract and as specified in the Statement of Work. Unless specifically authorized by the Contracting Officer, the Contractor shall not commence work until a fully executed task order has been awarded. The Contractor may incur costs under this contract in performance of task orders and task order modifications issued in accordance with this ARTICLE. No other costs are authorized unless otherwise specified in the contract or expressly authorized by the Contracting Officer.

Pricing: All Task Order total prices shall be calculated based on the Pricing Fully Loaded Rates as noted in the Pricing Schedule. Each Task Order shall be prepared on an OF347 and will be issued to the contractor via email. All contract clauses contained in this contract shall be incorporated all resultant task orders. If conflicts exist between the contract clauses and the information outlined in the task order, the contract language takes precedence over the information in the task order.

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items.

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (SEP 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78

( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUNE 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub.

L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

_x_ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of

Div. C).

_x_ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT

2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT

2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (SEP 2021) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP

2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] __ (14)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17)

(i) 52.219-9, Small Business Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2021) of 52.219-9.

__ (18)

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (SEP 2021) (15 U.S.C. 637s).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP

2021) (15 U.S.C. 657f).

__ (22)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (SEP 2021) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged

Women-Owned Small Business Concerns (SEP 2021) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program (SEP 2021) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15U.S.C. 637(a)(17)).

_x_ (27) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

_x_ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN2020) (E.O.13126).

_x_ (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

_x_ (30) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

_x_ (31) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (JUL 2014) of 52.222-35.

_x_ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

_x_ (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC

2010) (E.O. 13496).

_x_ (35) (i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989).