CSS 75N95024Q00449.pdf

STREAMLINED SOLICITATION FOR COMMERCIAL ITEMS

COMBINED SYNOPSIS / SOLICITATION

COMPETITIVE

Title: Brand Name: Sumitomo cryocooler set for NIH human 11.7 T MRI magnet

Introductory Statement

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation Number and Authority The solicitation number is 75N95024Q00449 and the solicitation is issued as a Request for Quotations (RFQ).

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures and FAR Part 12—Acquisition of Commercial Items and is not expected to exceed the simplified acquisition threshold. This acquisition is being conducted as a total small business set-aside.

The Government intends to award a single, Firm-Fixed-Price purchase order using these procedures. All quotations that are submitted MUST conform to the instructions and specifications contained in the RFQ and Statement of Work (SOW) to be considered for award.

The Government reserves the right to award with or without discussions if it determines it to be in its best interest. Therefore, it is important that your initial quotation include your most favorable terms from both a price and technical standpoint. The Government also reserves the right to award no purchase order depending on the quality of the quotations, the availability of funding, and the continued existence of the requirement.

Applicable Federal Acquisition Circular The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05, dated May 22, 2024.

NAICS Code and Small Business Size Standard

The associated NAICS code is 334516 – Analytical Laboratory Instrument Manufacturing and the small business size standard is 1,000 employees

Description of Requirement

The purpose of this acquisition is to acquire brand-name Sumitomo (SHI) cryocoolers for a 11.7 T MRI magnet used by the National Institute of Neurological Disorders and

Stroke (NINDS), Laboratory of Functional and Molecular Imaging (LFMI).This includes CH-210 and RDK-408D2 cold heads. The cryocoolers will be used to replace existing machines integrated into NINDS’ 11.7 T magnet and are essential in keeping the magnet operational. As the magnet is specifically designed to interface with the specified cryo-coolers and only the SHI coolers of the specified types will fit and function properly, only brand-name SHI items are acceptable.

Please see Attachment 1 – Purchase Description for a full description of the requirement and Attachment 4 – Brand-Name Justification for the full justification rationale.

Anticipated Delivery Date/Period of Performance

All items must be delivered and installed no later than December 06, 2024. NINDS also requires annual refurbishment of both the CH-210 and RDK-408D2 cold heads for a period of four years. Accordingly, the Government intends to structure any resultant purchase order as a one-year base period with four one-year option periods.

The anticipated period of performance is as follows:

Base Period: August 01, 2024 – July 31, 2024

Option Period One: August 01, 2025 – July 31, 2025 Option Period Two: August 01, 2026 – July 31, 2026 Option Period Three: August 01, 2027 – July 31, 2027 Option Period Four: August 01, 2028 – July 31, 2028

Applicability of FAR provision 52.212-1

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (MAR 2023) applies to this acquisition and is incorporated by reference. The following instructions are included as an addendum to this provision.

The Quoter shall provide the below information on the first page of its response:

1. Solicitation Number: 75N95024Q00449

2. Quotation Number

3. Submission and Expiration Date of Quotation

4. Company’s Full Name and Address

5. Company’s UEI Number, CAGE Code, and TIN Number and

6. Name, Telephone Number, and Email Address of Person Authorized to Provide

Quotation

Responses to this RFQ must include enough information to establish that the Quoter can provide the required services and materials. Specifically, the Quoter shall illustrate that it able to, at a minimum, its ability to provide all required brand-name items described in the Purchase Description.

Quoters must also provide the following information in their response, as applicable:

1. Description and quantity of each line item

2. Unit and list price of each line item

3. The amount of any discounts provided compared to Quoter’s standard pricing

4. Any freight/shipping/handling charges

5. Any applicable fees, or Federal, State, or local taxes/duties

6. Any prompt payment discount terms

7. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ

8. Any other information or documentation that demonstrates the quoted items satisfy the Government’s requirement as stated in SOW or is otherwise relevant to the award decision

9. Total quoted price (must be clearly indicated and include all line items and any applicable fees or taxes)

Applicability of FAR provision 52.212-2

The provision at FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021), applies to this acquisition. The following criteria are provided as an addendum.

(a) The Government will evaluate your quote for conformance to the RFQ’s requirements.

This evaluation will include verification that the Quoter has followed all instructions contained in the RFQ and a determination that they are responsible.

(b) The Government will award a purchase order on a Lowest Price Technically Acceptable

(LPTA) basis, which requires that award be made to the lowest-priced quote that meets or exceeds the acceptability standards for non-cost factors. Specifically, a technically acceptable quote must include all required brand-name items and delivery terms described in Attachment 1 - Purchase Description.

(c) Comparative Evaluation: In accordance with FAR 13.106-2(b)(3), the Government may perform a comparative evaluation (comparing quotes to each other) in determining whether a quote satisfies the technical requirements described above.

(d) If a Quoter (1) fails or refuses to assent to any term, (2) proposes additional terms, or (3) fails to submit or omits material information required by this RFQ, then the Government may consider its quote UNACCEPTABLE.

(e) The Government will evaluate price for award purposes by determining that the total quoted price is fair and reasonable, taking into consideration any price reductions offered by the Quoter.

Applicability of FAR provision 52.212-3 The provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024), applies to this acquisition.

This provision is included in full text at Attachment #3 – FAR 52.212-3 Representations and Certifications. Quoter must submit a completed and signed version of this form with its response.

Quoter MUST fill out and sign Attachment #4 – Buy American-Free Trade Agreements-Israeli Trade Act Certificate and include the completed form with its response.

Applicability of FAR clause 52.212-4

The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023) applies to this acquisition and is incorporated by reference under Attachment #2 – Additional Terms and Conditions.

Applicability of FAR clause 52.212-5 The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAY 2024) applies to this acquisition.

FAR 52.212-5 is included in full text at Attachment #2 – Additional Terms and Conditions.

Additional Requirements

All NIH contractors are required to submit invoices through the Department of Treasury’s

Invoice Processing Platform (IPP). If the successful quoter is not enrolled in IPP at the time of award, NIH will initiate this process. The vendor will subsequently receive an email with instructions for completing enrollment.

All invoices must be submitted in accordance with Attachment #5 - Invoicing Instructions With IPP to be approved and paid. Each invoice must contain the vendor’s Unique Entity Identifier (UEI), which is located in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

Quoters must also possess and maintain an active registration in the System for Award Management (SAM), which can be accessed at www.sam.gov.

Applicability of Defense Priorities and Allocations System (DPAS)

The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

Question and Response Deadlines All questions regarding this RFQ must be submitted electronically by July 29, 2024 at

9:00 AM Eastern Time. Faxed questions will NOT be answered.

All responses to this RFQ must be submitted electronically by July 31, 2024 at 9:00 am Eastern Time and reference solicitation number 75N95024Q00449 in the subject line of the email. Faxed responses will NOT be accepted.

All correspondence, including questions and responses, shall be submitted to the below individual:

http://www.sam.gov/

Evan Feely Contracting Officer

Phone: 301-827-5301 Email: evan.feely@nih.gov

Commercial Provisions/Clauses Please be advised that the NIH is a Federal agency. Your mass-market commercial sales and/or license agreement terms and conditions may include provisions that are customarily found in the commercial sector, but which are not appropriate for a contract with a Federal agency. Specifically, NIH considers any provision in your mass-market commercial sales and/or license agreement terms and conditions to be inappropriate and unenforceable that:

(1) Contravenes a right granted NIH under U.S. copyright law (e.g., fair use, right to archive, copying for interlibrary loan),

(2) Violates the Federal Acquisition Regulation or other Federal law (e.g., Antideficiency Act, Principles of Federal Appropriations Law),

(3) Departs from reasonable consumer expectations, or

(4) Violates fundamental public policy.

The NINDS shall assume that you agree with the statements herein if you submit a quotation and accept the Government’s purchase order.

IMPORTANT

This RFQ does not commit the Government to pay any costs incurred in the preparation of the submission of a quotation or to contract for supplies or services.

Attachments Attachment 1 – Purchase Description Attachment 2 – Additional Terms and Conditions Attachment 3 – FAR 52.212-3 Representations and Certifications

Attachment 4 – Buy American-Free Trade Agreements-Israeli Trade Act Certificate Attachment 5 – Invoicing Instructions With IPP Attachment 6 - Brand-name Justification mailto:evan.feely@nih.gov