CSS 75N95024Q00112 .pdf

Solicitation No. 75N95024Q00112

Title: Preventative Maintenance and Service Agreement for Leica Stellaris 8 Spectral White Light Laser Confocal Microscope System

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

ii. This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures; and FAR Part 12—Acquisition of Commercial Items and is not expected to exceed the simplified acquisition threshold. A fixed-price type of purchase order is contemplated for this requirement.

The solicitation number is 75N95024Q00112 and the solicitation is issued as a Request for Quotation (RFQ) on a competitive basis, under the statutory authority of FAR Subpart 13.104-1 A(b) – Promoting Competition.

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02 / 12-22-2023.

iv. The North American Industry Classification System (NAICS) code for this procurement is 811210 - Other Electronic and Precision Equipment Repair and Maintenance. This requirement shall be solicited using full and open competitive procedures.

v. The Government requires the following items:

1. Preventative Maintenance and Service Agreement for Leica Stellaris 8 Spectral

White Light Laser Confocal Microscope System . Please refer to Attachment 1 – Statement of Work for the salient characteristics and detailed description of this requirement.

NIMH anticipates that the Base Period of performance for this requirement shall be March 3, 2024 – March 2, 2025. In accordance with 52.217-9 Option to Extend the Term of the Contract, NIDA anticipates the need for four (4) additional 12-month periods of performance.

vi. Please refer to Attachment 1 – Statement of Work for the salient characteristics and detailed description of this requirement.

vii. NIDA anticipates the need for four (4) additional 12-month periods of performance. If exercised the period of performance shall be extended as follows:

Proposed Option Year One- March 3, 2025 – March 2, 2026 Proposed Option Year Two- March 3, 2026 – March 2, 2027

Proposed Option Year Three- March 3, 2027 – March 2, 2028 Proposed Option Year Four- March 3, 2028 – March 2, 2029

If all options are exercised the period of performance shall be March 3, 2024, through March 2, 2029.

Service shall be performed at 49 Convent Drive, Bldg. 49, Room 3A07, Bethesda MD 20852.

viii. The provision at FAR Clause 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (MAR 2023) is applicable and incorporated by reference into this solicitation.

ix. The provision at FAR Clause 52.212-2, Evaluation-Commercial Products and Commercial

Services (NOV 2021) is applicable and incorporated by reference into this solicitation.

A tradeoff process shall be used for this acquisition because it has been determined to be in the best interest of the Government to consider award to other than the lowest priced Offeror or other than the highest technically rated offeror. All evaluation factors other than cost or price, when combined, are more important than cost or price. For this acquisition, the following considerations will be part of the trade-off process: Technical Evaluation Factors including Past Performance, and Price.

The evaluation will be based on the demonstrated capabilities of the prospective Offerors in relation to the needs of the project as set forth in the solicitation. The merits of each quote will be evaluated carefully.

The Government may request clarifying information from the Contractor, as it relates to its quote. If an award will be made without conducting discussions, Contractors may be given the opportunity to clarify certain aspects of their quote (e.g., the relevance of the contract, the Contractor's past performance information, and adverse past performance information to which the Contractor has not previously had an opportunity to respond) or to resolve minor or clerical errors. Discussions will not be held with any Offeror determined to be technically unacceptable.

The Government reserves the right to make a single award, multiple awards, or no award at all as a result of the solicitation. In addition, the solicitation may be amended or canceled as necessary to meet the Government’s requirements.

TECHNICAL EVALUATION CRITERIA

The evaluation factors are used by the technical evaluation committee when reviewing the technical quotes. The factors below are listed in order of its relative importance for evaluation purposes.

a. Technical Capability - NIDA shall evaluate the offeror’s technical approach for overall capability in relation to the general requirement, salient characteristics, personnel, and services as described in Attachment 1 – Statement of Work.

b. Contract Management and Customer Support – NIDA shall evaluate the offeror’s ability to provide a high level of customer service, particularly in the area of initial responsiveness and resolution of device and service problems. Specifically, the Government will evaluate the Offeror’s capability based on its description of any applicable warranty and customer support process.

c. Speed of Services – NIDA shall evaluate the offeror’s technical approach for completeness, feasibility, soundness and practicality of the proposed approach and work plan for accomplishing the requirements in a timely manner.

PAST PERFORMANCE

Offerors will be evaluated based on information obtained from references provided by the offeror, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken. Furthermore, the Government will assess the relative risks associated with each offeror. Performance risks are those associated with an offeror's likelihood of success in performing the acquisition requirements as indicated by that offeror's record of past performance. The assessment of performance risk is not intended to be the product of a mechanical or mathematical analysis of an offeror's performance on a list of contracts but rather the product of subjective judgment by the Government after it considers all available and relevant information.

The Offeror should provide past performance information. Past performance information shall cover a minimum of one (1) year in relevant services and deliveries of comparable systems. The Offeror should provide at least one reference for any project identified under the experience factor that has a performance period within the past three (3) years. For each reference, the offeror should provide the following: (1) Organization or contracting partner's name; (2) Point of contact's (POCs) name and contact information (i.e., current phone numbers and valid email addresses); and (3) a description that precisely explains the general scope and specific requirements of the contract.

PRICE EVALUATION

Offerors price quote will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through cost and price analysis techniques. Price evaluation will not be conducted on any Offeror determined to be technically unacceptable.

EVALUATION OF OPTIONS

It is anticipated that any contract awarded from this solicitation will contain option provisions and periods. In accordance with FAR Clause 52.217-5, Evaluation of Options, (July 1990), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests. Evaluation of options will not obligate the Government to exercise the options.

x. The provision at FAR Clause 52.212-3, Offeror Representations and Certifications

Commercial Items, applies to this acquisition.

xi. The provision at FAR Clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition. See Attachment 2.

xii. The provision of FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. See Attachment 3.

xiii. There are no additional contract requirement(s) or terms and conditions applicable to this acquisition.

xiv. The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

xv. Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. Responses to this solicitation must include clear and convincing evidence of the Offeror’s capability of fulfilling the requirement as it relates to the government requirements stated in this solicitation.

Basic cost and price information in the Offeror’s proposal must contain sufficient information to allow the Government to perform a basic analysis of the reasonableness of the Offeror to supply the required goods/services. Any other information or factors that may be considered in the award decision may include such factors as: past performance; special features required for effective service coverage; trade-in considerations; warranty considerations;

maintenance and service coverage availability; serial, product or catalog number(s); product description; delivery terms, and prompt payment discount terms.

The Contractor shall submit its quote electronically.

Offerors should include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with their offer, OR provide a copy of the valid certifications registrations and Representation and Certifications from the System of Award Management (SAM) applications at www.SAM.gov, which may be indicated on the Offeror’s cover sheet.

In addition the vendor Unique Entity Identifier (UEI) and the certification of business size must be included in the response. All Offerors must have an active registration in SAM.

All responses must be received no later than February 13th, 2023, 1:00 pm EST. Late responses may not be accepted. All responses must reference solicitation number 75N95024Q00112. Responses must be submitted electronically to Andrew.Varley@nih.gov.

For information regarding this solicitation, please contact Andrew Varley by email at Andrew.Varley@nih.gov and josh.lazarus@nih.gov or by phone at (301) 443-6677.

http://www.sam.gov/ mailto:Andrew.Varley@nih.gov mailto:Andrew.Varley@nih.gov mailto:josh.lazarus@nih.gov

xvi. DATE QUESTIONS DUE: Questions and requests for clarification must be submitted electronically to the Contract Specialist, Andrew Varley, at Andrew.Varley@nih.gov and josh.lazarus@nih.gov on or before, February 9, 2024 at 10:00 AM EST. All questions must reference solicitation number 75N95024Q00112. Fax responses will NOT be accepted.

mailto:Andrew.Varley@nih.gov mailto:josh.lazarus@nih.gov