CSS 22Q0005 6Dec21 final1.pdf

Best Value Trade-Off

Using FAR 13.1 and FAR Part 12 Procedures

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

1.1. The combined synopsis is issued as a Request for Quotation (RFQ) / under solicitation number :

W912LN-22-Q-0005

1.2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-10 (30 November 2021).

1.3. Small business set aside; 100%: Applicable size standard is $8.0M

1.4. NAICS Code: 722320

1.5. Posting Date: 06 December 2021

1.6. Response Date: 21 December 2021

1.7. Contracting Office: USPFO-P&C-VT; Building 3 Camp Johnson, Colchester Vermont 05446.

1.8. Government Points of Contact: Contracting Officer: joyce.l.merrill.mil@army.mil and Contract Specialists: kimberly.a.swasey.civ@army.mil, and shawn.m.trout2.civ@army.mil

1.9. A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable

CLIN # Product/Service Quantity – U/I Unit Price Total

0001 January Breakfast 1589 Each

0002 January Lunch 1552 Each

0003 January Dinner 1589 Each

0004 January Bag Lunch 72 Each

0005 February Breakfast 1589 Each

0006 February Lunch 1558 Each

0007 February Dinner 1589 Each

0008 February Bag Lunch 72 Each

0009 March Breakfast 1760 Each

0010 March Lunch 1720 Each

0011 March Dinner 1760 Each

0012 March Bag Lunch 80 Each

1.10. Description of requirements for the items to be acquired: Catered Meals for the Regional Training Institute (RTI) Basic Leaders courses being performed in January, February, March, and April of 2022.

1.11. Period of Performance (PoP) and place(s) of delivery and acceptance:

06 January 2022 – 28 January 2022 03 February 2022 – 25 February 2022

10 March 2022 – 01 April 2022 Camp Johnson Building 10 Room 303, Colchester Vermont 05446.

1.12. Provision 52.212-1, Instructions to Offerors-Commercial, and addendum applies to this acquisition

1.13. Provision 52.212-2, Evaluation-Commercial Items and addendum applies to this acquisition

1.14. Offerors shall include a completed copy of 52.212-3, Offeror Representations and Certifications-Commercial Items with its offer

1.15. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition.

1.16. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See clause below in full text to see which additional clauses checked are also applicable.

1.17. Additional contract provisions and clauses are applicable and included below as necessary.

1.18. Defense Priorities and Allocations Systems (DPAS) Rating: Not applicable

CLAUSES INCORPORATED BY REFERENCE

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

JUL 2018

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation 2018-O0021)

SEP 2021

52.219-6 (Dev) Notice of Total Small Business Set-Aside (DEVIATION 2020-O0008).

OCT 2020

52.219.14 Limitations on Subcontracting SEP 2021

52.219-28 Post-Award Small Business Program Rerepresentation SEP 2021 52.222-19 (Dev) Child Labor - Cooperation with Authorities and

Remedies (DEVIATION 2020-O0019)

JUL 2020

52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-26 Equal Opportunity SEP 2016

52.222-41 Service Contract Labor Standards AUG 2018 52.222-50 Combating Trafficking in Persons OCT 2020 52.223-18 Encouraging Contractor Policies To Ban Text

Messaging While Driving

JUN 2020

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.232-33 Payment by Electronic Funds Transfer--System for

Award Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7015 Notice of Authorized Disclosure of Information for

Litigation Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Items JAN 2021 252.247-7023 Alt I Transportation of Supplies by Sea (FEB 2019) Alternate

I

FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.211-16 VARIATION IN QUANTITY (APR 1984)

(a) A variation in the quantity of any item called for by this contract will not be accepted unless the variation has been caused by conditions of loading, shipping, or packing, or allowances in manufacturing processes, and then only to the extent, if any, specified in paragraph (b) below.

(b) The permissible variation shall be limited to:

10 Percent increase 10 Percent decrease This increase or decrease shall apply to each quantity specified in the delivery schedule.

(End of clause)

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

Wage determination number 2015-4137 revision 20 dated 21 July 2021

07010 - Baker 17.72 07041 - Cook I 16.51 07042 - Cook II 18.29 07070 - Dishwasher 13.07 07130 - Food Service Worker 13.57

HEALTH & WELFARE: $4.60 per hour up to 40 hours per week or $184.00 per week or $797.33 per month

HEALTH & WELFARE EO 13706: $4.23 per hour up to 40 hours per week or $169.20 per week or $733.20 per month*

*This rate is to be used only when compensating employees for performance on an SCA_covered contract also covered by EO 13706 Establishing Paid Sick Leave for Federal Contractors. A contractor may not receive credit toward its SCA obligations for any paid sick leave provided pursuant to EO 13706.

VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor; 3 weeks after 10 years 4 after 15 years and 5 after 25 years. Length of service includes the whole span of continuous service with the present contractor or successor wherever employed and with the predecessor contractors in the performance of similar work at the same Federal facility. (Reg. 29 CFR 4.173)

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Acquisition Regulations System (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC W912LN

Admin DoDAAC** W912LN

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) W90CMF

Service Acceptor (DoDAAC) W90CMF

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

WAWF POC (Accounts Receivable):

Richard Butler 802-338-3196 richard.butler2.civ@army.mil

Invoice Acceptor:

MSG John Joly 802-338-3882 john.j.joly.mil@army.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

PERFORMANCE WORK STATEMENT (PWS)

FOR

124th Regional Training Institute (RTI) Catered Meals

1. General:

1.1. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide catered breakfast, lunch, dinner and bagged meals, as defined in this PWS.

1.2. Background: The Vermont Army National Guard uses commercial catered meal services to support students attending courses conducted at the RTI school complex located at the Camp Johnson, Colchester, VT. The RTI does not possess the organic capabilities to provide these services and relies on contractor provided meals to support the students.

1.3. Period of Performance (PoP): The Period of Performance shall be three separate 23 consecutive calendar days.

06 January 2022 – 28 January 2022

03 February 2022 – 25 February 2022

10 March 2022 – 01 April 2022

1.4. General Information:

1.4.1. Place and Performance of Services: The contractor will be self-sufficient in the ability to purchase, store, prepare, transport and serve all food with their own equipment while maintaining proper temperature and following food safety guidelines. Government owned kitchens and equipment shall not be utilized by the contractor to prepare food. However, a location/facility on post, Building 10, Room 303 will be provided for the contractor to serve meals. Meal times are as follows:

Breakfast service

0600-0700hours days 2-5 of each course

0700-0800hours days 6-23 of each course

Lunch service

1200-1300hours days 2-22 of each course

1100-1200hours on day 23 of each course.

Dinner service

1700-1800hours on days 1-22 of each course.

All prepared meals must be delivered and available on site in the proper warmer/cooler container or serving line no later than 15 minutes before the scheduled serving time unless otherwise directed. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented.

Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation;

including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. During the period of performance, the contractor shall continue to perform uninterrupted services on the days indicated below:

1.4.2.1 Martin Luther King, Jr.’s Birthday

1.4.2.2 President’s Day

The contractor shall not perform services on the days indicated below:

1.4.2.3 New Year’s Day: January 1st

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3. Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP. As a part of the contractor’s QCP, the contractor will develop and implement a customer satisfaction surveys and provide the results, in summary and in detail, to the government. This requirement may be met using analog or electronic means. Feedback collection will be at least weekly and evaluate food quality, taste, and presentation. Plan must include mitigation strategies if any trends of deficiencies are identified.

1.4.4. Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 CAC – Reserved

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation:

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.

The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6-10 Reserved

1.4.5.11 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at https://securityawareness.usalearning.gov/opsec/index.htm.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. Reserved.

1.4.6.1.1 Reserved.

1.4.6.1.2 Reserved.

1.4.6.1.3 Reserved.

1.4.7 Special Qualifications: All supervisory staff shall be ServSafe qualified. Certificates must be provided to the Contracting Officer at the Contracting Officers request. All other employees involved in the execution of this requirement shall have a minimum of one hour training by a ServSafe certified instructor to review aspects of food sanitation to ensure compliance with safety, food handling, cleaning, etc. The contractor shall ensure all employees possess all required training and skills used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services.

The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non- Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel – Reserved

1.4.13 Data Rights – Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods – Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure

AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security

BI Background Investigation

CM Contract Manager

COR Contracting Officer Representative

DA Department of the Army

DD254 Department of Defense Contract Security Classification Specification

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

HQDA Headquarters, Department of the Army

HSPD Homeland Security Presidential Directive

IA Information Assurance

IAW In Accordance With

IS Information System(s)

KO Contracting Officer

NGB National Guard Bureau

OCI Organizational Conflict of Interest

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SCR Service Contract Reporting

SSN Social Security Number

TE Technical Exhibit

USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary facility space for the contractor to perform services outlined in this PWS to include a dining hall, tabling for vendor serving equipment, and tables and chairs for diners.

3.2. Materials: Government will provide waste, recycle, and compost receptacles and trash bags.

3.3. Equipment: Government will provide mermite containers for transport of hot/cold food items if meal is to be served in a location other than in the dining hall.

3.4. Services: Students are required to buss/remove their used dinnerware, recycle paper and plastic waste, and compost food scraps. The government will dispose of all waste, recycle, and compost materials generated during and after meal service.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4. Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. The contractor shall provide disposable plates (or trays), bowls, cups, flatware, and napkins. IAW Vermont State Law the contractor must follow current waste, recycle, and compost guidance available at:

www.VTrecycles.com

5.0 Requirements: The contractor shall perform food service operation, sanitation and accounting procedures in accordance with the AR 30-22, Army Food Program; DA Pam 30-22, Operating Procedures for the Army Food Program; TB Med 530, Occupational and Environmental Health Food Sanitation; and AR 40-25 Nutrition Standards and Education, paragraph 2-3. The aforementioned documents may be reviewed at https://www.apd.army.mil. The contractor shall conform to specified professional standards and adhere to The Army Food Program and ServSafe standards (National Restaurant Association).

5.1. Food Preparation & Quality: Contractor shall prepare and serve the breakfast, lunch and dinner meals provided in the attached VTARNG menu. Any variations must be submitted in advance for review and approval by the COR. The contractor shall prepare entrees, to the greatest extent possible, on the day it is to be served. Preparation methods will follow practices to ensure nutrition, food safety, plate presentation such as color, shape, flavor, texture and temperature characteristics of the food are maintained. The quality of the food served shall be equivalent to commercially available prepared meals.

5.1.1. The following guidelines must be adhered to when preparing the meals:

No item shall be deep fat fried Only lean ground beef (fat content not to exceed 10%) and ground turkey (fat content not to exceed 15%) with no fillers or extenders will be used in recipes All sliced bread must be whole grain/whole wheat type (white with whole grains or whole wheat with at least 2.5 g fiber per serving) Sandwiches shall be transported with fillings/meat separate and assembled at the serving line Beverages (other than milk and breakfast juices) may be served from large serving size containers such as 1 gallon jugs or decanters. No carbonated beverages (canned sodas or soft drinks) or bottled water will be served.

If yogurt is served it must be low fat (less than 3 g of fat per serving) individual yogurt (at least 5 oz but no more than 8 oz) or bulk low fat (less than 3 g of fat per serving) yogurts

5.2. Menu Standard: Contractor shall provide all identified menu components. All items being served on the posted menu will be (a) available to the last person thru the line as was available to the first person thru the line; (b) be of high quality and delicious to the taste; and (c) have a pleasant presentation. The Contractor is responsible for serving and maintaining portion control in accordance with portion sizes as referenced in the RTI menus.

5.2.1. Condiments/Toppings: Offer condiments in portion control containers, bag, in a box pump, or bottles. At a minimum, the condiments/toppings listed below should be provided. Other condiments may be offered to complement menu items such as steak sauce, salsa, trail mix and tartar sauce.

Butter, and/or trans fats free margarine spread Sugar and Artificial sweetener Salt and Pepper - salt and pepper shakers are permitted on the tables Catsup, hot sauce, mayonnaise, mustard, relish Jams or Jelly - offer one fruit spread or low sugar jelly/jam Two or more spreads if required (e.g. low fat cream cheeses, honey) Peanut butter

5.2.2. Salad. The contractor shall provide tossed salad components and condiments consisting of a minimum of: mixed greens, (such as romaine lettuce, spinach, green leaf, and arugula); Iceberg lettuce should not be the sole lettuce in any offering. Salad includes tomatoes, cucumbers, carrots, croutons/crackers and three choices of salad dressings with one of those being low fat/fat free. The Chef salad will include the above items plus shredded eggs, turkey, ham and cheese.

5.2.3. Bag Meals. The contractor shall utilize the three bag lunch options specified on the RTI 14 day menu. To preserve freshness, vegetables are wrapped separately from the bread, meat, and cheese.

Bagged meals will contain appropriate individual condiment packages.

5.3. Meal Service: The serving line will be open for 60 minutes maximum. If a training unit is unable to attend the serving within the allotted time, those portions intended for that unit shall be transferred to mermite containers and held on site at an appropriate temperature and then served when training unit returns. The government will be responsible for retrieval and cleaning of these mermite containers.

Contractor will coordinate the closure of the food service line with the COR. The COR will periodically inform the contractor of the number of patrons signed in, when all authorized patrons have signed in for the meal service, and when breakdown of the food service line may begin.

5.3.1. Alternate feeding arrangements may be required for individual classes as the students may be in different rooms/buildings or in the field. Alternate feeding arrangements or adjustments for the food service periods, shall be approved by the Contracting Office Representative (COR) and notification will be provided to the contractor 48 hours prior to the expected change. The COR will coordinate with the contractor in advance to provide the number of meals requiring mermite container transport for each class/group. The contractor will deliver mermite container meals to the RTI facility for government pickup.

The contractor is not required to deliver meals to alternate feeding sites.

5.4. Safety, Sanitation & Cleaning: The contractor shall maintain a clean and sanitary workspace.

Contractor will ensure that foods are served at the applicable temperature, based on the industry standard. Hot food will be served above 140 degrees and cold food will be below 40 degrees. Contractor will maintain a temperature log to indicate temperatures during storage, preparation, and during service.

The COR shall have access to this log at any time upon request

5.4.1. In accordance with U.S. Army regulation TB MED 530, the food will be marked or otherwise identified to indicate a time no longer than 4 hours past the point in time when the food is removed from temperature control (i.e. packaged at 10:00 a.m., four hours past equals 2:00 p.m.). The food will be cooked and served, served if ready-to-eat, or discarded, within 4 hours from the point in time when the food is removed from temperature control. The food in unmarked containers or packages or marked that exceed the 4 hour limit will be discarded. The contractor is NOT authorized to use food previously served.

Nonperishable items such as utensils, serve ware, fruits, pre-packaged single-serve items i.e. cookies, crackers, may be stored in the dining facility for the duration of the class. The contractor shall remove all perishable leftovers from the facility.

5.4.2. Based on TB MED 530, the Government estimates food preparation must occur within a 60 mile radius of Camp Johnson, Colchester, VT. This allows for transfer of food to the mermite containers (0.5hrs), transportation to Camp Johnson, Colchester, VT (1.5hrs), preparation for service (0.5hrs), and service/serving (1.5hrs). If the contractor chooses to prepare meals in a mobile kitchen unit the contractor shall still serve meals in the dining hall using appropriate heating and cooling dishes. The students shall not be required to leave the building to get their meal(s). The mobile unit shall be held to the same standards of cleanliness and requirements for inspection as a brick and mortar facility. The unit must be fully self-contained as the government will not provide utilities to support the mobile kitchen. The government shall not provide space on which to park mobile kitchen units.

5.4.3. The contractor shall periodically clean the equipment and tables used in the food service line and the patron dining areas during and at the conclusion of the food service period. Contractor shall ensure tables and equipment used are clean and free of grease, food debris and spills. The contractor shall ensure that the floor around the food service line is always clean and free of food debris and spills.

5.4.4. The contractor shall at the conclusion of the meal services, or as necessary, remove trash and waste related to the catered meal service using government provided waste, recycle, and compost receptacles and trash bags.

5.5. Compliance: Contractor shall be in compliance with all Federal, State and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry, including TB Med 530, AR 30- 22 and DA PAM 30-22.

5.5.1. Contractor shall comply with all FDA Food Code guidelines, including only purchasing food from approved vendors. A list of food suppliers must be provided upon request. No food will be purchased from a non-US company. Refer to the following websites for additional information:

http://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/ucm374275.htm. or http://www.fda.gov/Food/FoodSafety/RetailFoodProtection/FoodCode/FoodCode2009/

5.5.2. Contractors must have received a passing score and not have more than four (4) critical findings on their most recent health inspection. The government will confirm results posted at http://healthvermont.gov/apps/restaurant_scores/RestaurantScores.aspx.

Inspection records and additional documentation shall be provided, if requested. Out of state caterers must show evidence that they are licensed in their states and are maintaining sanitary standards at least equivalent to regulations established by the VT Department of Health.

5.5.3. The contractor shall prepare and handle all food in strict adherence to food safety precautions as recommended by the state of Vermont and guidelines published by the U.S. Department of Agriculture (USDA) available at: http://www.fsis.usda.gov/wps/portal/fsis/topics.

6. Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page)

Date of Publication

Mandat ory or

Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.h tml or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1

DoD Identification (ID) Cards

(Enclosure 2, paragraph 3.b)

01/23/2014

(Change 1:

07/28/2020 http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2

Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201- 2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46

DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14

(Change 1:

05/04/2018 https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11

Department of Defense Privacy and Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R

Department of Defense Privacy Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01

Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M

Information Assurance Workforce Improvement Program

12/19/2005 (Change 4:

11/10/2015 https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM)

02/28/2006

(Change 2:

05/18/2016 https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05

Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared

Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/ArmyD ir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp

AR 381-12

Threat Awareness and Reporting Program (TARP)

(Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp

6.1. Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 441

Department of Defense Security Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) This PRS includes performance objectives the Government uses to determine contractor performance as compared to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels

(AQL)

Surveillance method /

By Whom

Food Preparation & Quality

(PWS 5.1 thru 5.1.1)

The meals must be of high quality, commercial equivalent, prepared and presented following practices to ensure nutrition, food safety, plate presentation such as color, shape, flavor, texture and temperature characteristics of the food are maintained and aligned with the RTI 14 day menu

No more than four validated complaints per day.

Patron feedback & COR / vendor/RTI surveys &

COR

Menu Standard

(PWS 5.2 thru 5.2.3)

Consistently provides the meal and meal components as outlined in the RTI 14 day menu

No more than four instances of missed menu/menu components per week

Observation / COR

Maintains portion control with portion sizing established in the RTI 14 day menu

No more than 10 missed instances per day

Observation & Patron Surveys / COR

Safety, Sanitation & Cleaning

(PWS 5.4 thru 5.4.4

Trash, recycle, and compost containers emptied as needed during service period or at completion of service

No more than two missed instances per day

Observation / COR

Service area, student dining area and equipment free of grease, food or trash and recycle debris and spills

No more than two missed instances per day Observation / COR

Maintains compliance with food safety protocols for food temperature during transport and meal service

No instances of food temperatures falling outside of proper temperature ranges

Random Sampling / COR

Meal Service (PWS 5.3 thru 5.3.1)

Deliverables are made in accordance with schedule

No more than two instances of late meal services per week

Observation / COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.2 Complete

Base access request/background check

Provide within 5 calendar days of contract award for personnel requiring base access for execution of contract

1 per individual requiring access

Electronic COR to forward to APP Office for NCIC background check

1.4.5.3 AT Level 1

Awareness Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.4 iWatch Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.11 Complete

Combat Trafficking in Persons (CTIP)

Training

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

124th Regiment (RTI) Menus

Meal Times:

Breakfast: 0600-0700 hours (Days 2-5)

Breakfast: 0700-0800 hours (Days 6-23) Lunch: 1200-1300 hours (Days 2-22)

Lunch: 1100-1200 hours (Day 23) Dinner: 1700-1800 (Days 1-22)

# Of students

Meal Dates/Meals

MENU 1

B

Scrambled Eggs ‐4 oz, or Hard Boiled Eggs‐ 2 ea, Sausage Links or Patties

‐2 ea, Home Fries ‐4 oz, Assorted Oatmeal Packets, Assorted Dry Cereal, Bread, English Muffins, Bagels, Butter, Cream Cheese, Peanut Butter, Jelly, Bananas and other assorted fruit, Assorted Yogurt, 1% Milk, Chocolate Milk, Coffee, Tea, Coffee Cream

L

Stuffed Green Peppers‐ 1 half, Franconia Potatoes‐4 oz, Herbed Green

Beans‐4 oz, Kidney Bean Salad‐4 oz, Carrot Cake w/ Frosting 1 sl, Chilled

Peaches, Tossed Salad, Assorted Bread, Butter, Peanut Butter, Jelly, Coffee, Tea, Iced Tea, Lemonade, 1% Milk, Chocolate Milk

D

Baked Chicken‐6 oz, Wild Rice‐4 oz, Seasoned Mixed Vegetables‐4 oz, Drop Biscuit/Rolls‐2 ea, Potato Salad‐4 oz, Iced Chocolate Cake‐1 sl, Chilled…