CSPDQ1505 HazMat lights.docx

Colorado Department of Public Safety Colorado State Patrol Procurement Office 700 Kipling Street Lakewood, Colorado 802015

DOCUMENTED QUOTE: CSPDQ1505HZML

TITLE: Vehicle Lighting package for CSP Hazmat Vehicles DATE DUE: Tuesday, May 26, 2015 at 10:00am MDT

ISSUING OFFICE:

This Documented Quote is issued for the State of Colorado by the Department of Public Safety, Colorado State Patrol (CSP) Procurement Office, for the benefit of the CSP Fleet Operations Section.

The CSP Procurement Office is the SOLE point of contact concerning this solicitation.

MAIL OR EMAIL QUOTES TO:

SIGNATURE PAGE

FEIN________________________________________________ DATE___________________________________ ^Enter your FEIN or SSN as registered on Colorado VSS.

NAME OF COMPANY___________________________________________________________________________

ADDRESS____________________________________________________________________________________

CITY____________________________________________ STATE_______________ ZIP CODE______________

PHONE _________________________________________ FAX _______________________________________

EMAIL ADDRESS _____________________________________________________________________________

My company is registered on Colorado VSS. Yes______ No______

Confirm #_____ of Amendments received. Confirm #_____ of Addenda received.

Confirm that you are aware that the award notice will be published on Colorado VSS. Yes _____

PRINT NAME OF COMPANY REPRESENTATIVE___________________________________________________

TITLE: ______________________________________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE ___________________________________________________ Handwritten signature by an authorized officer or agent of the vendor.

RETURN THIS PAGE

The Colorado State Patrol encourages free and open competition among Bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the Colorado State Patrol’s needs. The Bidder's signature on this bid guarantees that the prices quoted have been established without collusion with other eligible Bidders and without effort to preclude the Colorado State Patrol from obtaining the lowest possible competitive price. If an award is made, it will be to the responsible bidder whose bid is determined to be the most advantageous to the Colorado State Patrol.

In accordance with Procurement Code, CRS 24-103-207.5 titled -Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Low tie bids will be awarded in accordance with CRS 24-103-202.5 LOW TIE BIDS - AWARD PROCEDURE AND DETERMINATION - BID PREFERENCE.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder…shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” The Colorado State Patrol will apply this statute to the extent necessary for all solicitations posted on Colorado VSS.

CRS 24-103-301 Cancellation of invitations for bids or requests for proposals: An invitation for bids, a request for proposals, or any other solicitation may be cancelled or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation when it is in the best interests of the State pursuant to rules. The reasons therefor shall be made part of the contract file.

If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS web site, and the modification will supersede any discrepant terms, specifications or other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS web site, and will supersede the above date and time.

The successful bidder shall comply with the specifications as listed within this Documented Quote.

· Vendors must be registered with Colorado VSS by the solicitation submission deadline to be considered for award of this quote.

· All quote responses shall be quoted FOB Destination Golden, CO.

· All equipment shall be new.

· Quantities and orders of these parts will vary throughout the year.

· No guarantees of estimated quantities are made as a result of the solicitation and award.

· CSP expects that 1 vendor shall provide all components of the Vehicle Lighting Package.

· Prices shall be binding and valid for the length of the award.

PURPOSE:

The purpose of this documented quote is to elicit proposals from qualified vendors to provide lighting packages for the vehicles used in the CSP Hazardous Materials and Motor Carrier Safety sections.

SPECIFICATIONS:

The following items make up the Vehicle Lighting Packages for the 5 CSP HAZMAT and 4 MCSAP vehicles. It is estimated the Vehicle Lighting Packages will be ordered during FY16 and, potentially, additional packages during FY17 should CSP exercise its option to renew the award. Please quote prices for each individual vehicle and for the Vehicle Lighting Package – as a complete item.

5 Haz Mat Truck Lighting – 2015 Ford F350

Quote price each ____________________Total quote price for up to 5 units_________________

4 MCSAP TRUCKS – 2015 Ford F150

Quote price each ____________________Total quote price for up to 4 units_________________

Additional product information may be found at:

http://www.whelen.com http://www.soundoffsignal.com

How many days after receipt of order will you guarantee delivery?___________________ days (Delivery time will be considered in determining the final award of this quote. Quantities to be ordered and delivered will be negotiated upon final award.)

2. Provide proof of manufacturer’s warranty by including specific documentation from the manufacturer with your quote response.

3. CSP expects 1 award to 1 vendor who will supply all components of the Vehicle Lighting Packages. There will not be multiple awards. If you cannot provide all components of the Vehicle Lighting Package, do not submit a bid.

BID SUBMISSION:

· Bid proposals will be accepted through email or mail/courier. No faxed proposals will be accepted.

· All bid proposals must include the following:

· Signature page. The signature page is page 1 of this solicitation document.

· Bid pricing section. The bid pricing section is page 3 of this solicitation document.

SHIPPING AND BILLING REQUIREMENT:

The Colorado State Patrol is Tax Exempt.

Karen.griggs@state.co.us

AWARD:

The anticipated initial award period for this quotation is Fiscal Year 2016 through 6/30/16, contingent upon funds being appropriated, budgeted, and otherwise made available and all quote requirements being satisfied. Pricing is to remain valid for the length of the award. Quantities stated in this solicitation represent estimated usage through June 30, 2016 and the award expires at that time. CSP does reserve the right to renew the award for an additional 12 month period through FY17 or 6/30/17, contingent upon funds being appropriated, budgeted, and otherwise made available and all quote requirements being satisfied. Should CSP decide to exercise this option to renew, the estimated quantity needed for FY17 is 10 lighting packages.

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