CSOSA-17-Q-0033_Amendment_001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Amendment 001

See Continuation Page

Court Services and Offender Supervision Agency 633 Indiana Avenue NW, Suite 880 Washington, DC 20004 POC: William Hall, Sr. Contract Administrator

(202) 220-5717; email: william.hall@csosa.gov

CSOSA-17-Q-0033

1 3

July 7, 2017

June 30, 2017

CSOSA-17-Q-0033 SF-30 Block 14 continuation page (page 2 of 3):

The purpose of this Amendment 001is to:

(1) provide answers to questions;

(2) revise Section I.3.1, FAR Clause 52.217-9; and,

(3) Provide Attachment Number J-2: Past Performance Questionnaire

A. Answers to Questions

Q1. Is this contract subject to the Service Contract Act?

A1. No, this contract is not subject to the Service Contract Act.

Q2. FAR SubPart 52.217-9 is included; however, FAR SubPart 52.217-8 was omitted. Should 52.217-8 -

- Option to Extend Services be included in this RFQ?

A2. FAR 52.21708 is not required for this RFQ. Additionally, Amendment 001 corrects Section I.3.1, FAR 52.217-9 (c) to read 60 months instead of 66 months.

Q3. What are the roles and responsibilities of the required Program Manager listed in the Key Personnel section? Are there any training, certification, education, or skill requirements for this labor category?

A3. As stated in Section 2.2.1, the Program Manager shall serve as the primary point of contact to

CSOSA in the performance of this contract. The Program Manager shall have the authority to fully represent the Contractor in all contractual and technical matters. The Program Manager will be a Key Person. There are no specific training, certification, education, or skill requirements for this labor category.

Q4. The J-2 attachment was not included in the RFQ. Please provide a copy.

A4. A copy of Attachment Number J-2: Past Performance Questionnaire is included as part of

Amendment 001.

Q5. Will the Government provide the internal delivery carts that will be used to deliver the meals to each unit or does the successful offeror need to provide the internal delivery carts for use during the delivery to each unit?

A5. The food transporting carts used to deliver meals to each RSC unit will be the responsibility and property of the contractor.

Q6. Does the Government require a signature of Registered Dietician on the approved menu when submitting for Government approval? If not, what type of proof is required to certify the menu?

A6. The Government requires proof that all menus are approved by a registered dietician who fulfills the requirements of Section 2.2.2 of the Solicitation. The offeror’s proposal should specify how proof of dietician approval will be provided.

CSOSA-17-Q-0033 SF-30 Block 14 continuation page (page 3 of 3):

Q7. Are there any height/length/ weight/class restrictions for the delivery vehicle to be taken into consideration for the delivery of the meals to the facility?

A7. No, there are no height/length/ weight/class restrictions for the delivery vehicle.

B. Section I.3.1 is revised to read as follows:

“I.3.1 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.”

C. Attachment Number J-2: Past Performance Questionnaire is attached.

When completed this document Is Source Selection Information IAW Federal Acquisition Regulations 2.101 and 3.104

When completed this document Is Source Selection Information IAW Federal Acquisition Regulations 2.101 and 3.104

Attachment Number J‐2: PAST PERFORMANCE QUESTIONNAIRE

PLEASE EMAIL THE COMPLETED QUESTIONNAIRE NO LATER THAN 12:00 EDT, JULY 24, 2017 TO:

William.hall@csosa.gov and Gail.Francois@csosa.gov

1. The Contractor in A below has identified the Questionnaire Respondent as someone for whom the Contractor provided a service similar to the service requirement in paragraph 2.

2. The Contractor is submitting a proposal to the Court Service and Offender Supervision Agency

(CSOSA) to provide the following: The Contractor shall provide all necessary labor, supervision, supplies, materials, equipment, facilities, and transportation required to provide catered meal service to the CSOSA RSC residents in accordance with the requirements specified in the

Statement of Work (SOW), on a firm‐fixed price per meal basis. The catered meal service will include breakfast, lunch, dinner and an evening snack, seven (7) days per week, 52 weeks per year, for up to 102 RSC residents.

3. This Questionnaire should be completed by the individual most knowledgeable of the

Contractor’s day‐to‐day operations and overall condition of the supplies/services provided under the referenced contract. However, that individual is encouraged to supplement their knowledge of the Contractor’s performance with the judgement and observations of others within their organization, as applicable.

4. Handwritten responses are sufficient, however, please ensure they are legible.

5. Please provide explanatory narratives for as many responses as possible. These narratives need not be lengthy, just descriptive. Space for narrative comments is included on the last page of the questionnaire. If more space is required, additional pages may be added to this questionnaire. Please clearly identify which evaluation factor a narrative applies to.

6. As this questionnaire relates to an ongoing source selection for “Re‐entry & Sanctions Center

Foodservice,” we request that all information provided in this questionnaire be safeguarded against unauthorized disclosure.

A. CONTRACTOR INFORMATION: (Contractor requesting reference complete Section A)

Contractor Name: _________________________________________________________________

Reference Contract Number: ________________________________________________________

Project Title or Brief Description of the Supplies/Services Provided by the Contractor under the

Reference Contract: ___________________________________________________________________

When completed this document Is Source Selection Information IAW Federal Acquisition Regulations 2.101 and 3.104

When completed this document Is Source Selection Information IAW Federal Acquisition Regulations 2.101 and 3.104

Note: If the Contractor holds, or has held, other contracts with your agency/organization in the last 3 years, please complete a separate questionnaire for each of those contracts.

B. QUESTIONNAIRE RESPONDENT INFORMATION:

Respondent Name: ___________________________ Title: __________________________________

Respondent’s Phone #: ________________________ Email: __________________________________

Respondent’s Company Name: __________________________________________________________

Company Address: ____________________________________________________________________

CONTRACT PERFORMANCE INFORMATION:

1. What was the period of performance start and end dates for the Reference Contract:

From: _______________________ To: ___________________________

2. What was the total value of the Reference Contract? __________________________

3. In what capacity did the Contractor provide supplies/services to under the Reference

Contract? Prime Contractor ______ Subcontractor ______ Key Person ________

4. Please use the following Performance Scale to rate the Contractor’s performance on the

Reference Contract, where a 6 is Exceptional and a 1 is Neutral. Please place the number that corresponds with the level of performance that you experienced/observed in the box on the right side of the performance criteria.

5. Please provide a narrative explanation for any ratings of 1, 2 or 3.

When completed this document Is Source Selection Information IAW Federal Acquisition Regulations 2.101 and 3.104

When completed this document Is Source Selection Information IAW Federal Acquisition Regulations 2.101 and 3.104

Performance Scale

SCHEDULE RATING

1 Contractor’s responsiveness/timeliness in providing the required services.

2 Contractor’s responsiveness/timeliness to administrative functions of the contract.

3 Contractor’s responsiveness/timeliness in responding to questions or correspondence.

4 Contractor’s compliance with contract terms and conditions.

Were any contract concessions, changes, or terminations made due to the contractor’s failure to accurately plan?

MANAGEMENT OF KEY PERSONNEL RATING

Demonstrated the ability to hire, maintain, and replace, if necessary, qualified personnel during the contract period?

7 Contractor's preparation & training of personnel

8 Contractor's ability to effectively manage subordinates.

6 Exceptional

Performance meets contractual requirements with many exceeded to the benefit of the

Government or client (if a non‐Government contract). The contractual performance of the element or sub‐element being assessed was accomplished with no more than a few minor problems for which corrective actions taken by the contractor were highly effective.

5 Good

Performance meets contractual requirements with some exceeded to the benefit of the

Government or client (if a non‐Government contract). The contractual performance of the element or sub‐element being assessed was accomplished with no more than some minor problems for which corrective actions taken by the contractor were effective.

4 Satisfactory

Performance meets contractual requirements. The contractual performance of the element or sub‐element contains some minor problems for which corrective actions taken by the contractor were satisfactory.

3 Marginal

Performance does not meet some contractual requirements. The contractual performance of the element or sub‐element being assessed reflects a serious problem for which the contractor has not yete identified corrective actions or the contractor's proposed actions appearonly marginally effective or were not satisfactory.

2 Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub‐element contains a serious problem for which the contractor's corrective actions appear, or were ineffective.

1 Neutral Performance was not observed or not applicable to the current effort being reported against

When completed this document Is Source Selection Information IAW Federal Acquisition Regulations 2.101 and 3.104

When completed this document Is Source Selection Information IAW Federal Acquisition Regulations 2.101 and 3.104

QUALITY OF SERVICES RATING

Provided effective quality control and/or inspection procedures to meet contract requirements.

10 Followed the approved quality control plan.

Corrected deficiencies in a timely manner and pursuant to the quality control procedures.

12 Provided timely resolution of contract discrepancies.

13 Suggested alternative approaches to problem solution.

14 Displayed initiative to identify and solve problems as they occurred.

15 Developed realistic progress schedules.

16 Met established project schedules.

Demonstrated ability to assimilate & accommodate changes in contractual requirements and/or priorities.

Exhibited knowledge of, and compliance with, Government (or other) rules and regulations.

19 Demonstration of technical expertise in providing all contracted services.

Possessed and utilized the tools and equipment necessary to adequately provide the required services.

21 Accomplishment in meeting the quality standards specified for:

a. Technical Performance

b. Administrative Performance

c. Safety & Health

Did the Contractor ever fail to effectively control the quality of services provided? If Yes, please explain in the Narrative Remarks section below.

Was a Contract Discrepancy Report, or equivalent, ever issued? If Yes, please explain in the Narrative Remarks section below.

Was a Cure Notice or Show Cause Letter ever issued? If Yes, please explain in the Narrative Remarks section below.

Were there any disputes/claims relative to the contract? If Yes, please explain in the

Has Contractor demonstrated the ability to correct any of the problems identified in 22, 23, 24 or 25 above? If Yes, please explain in the Narrative Remarks section below.

Has this Contractor ever been terminated for default? If Yes, please explain in the

Has an election ever been made to not exercise an option due to the Contractor's poor performance? If Yes, please explain in the Narrative Remarks section below.

When completed this document Is Source Selection Information IAW Federal Acquisition Regulations 2.101 and 3.104

When completed this document Is Source Selection Information IAW Federal Acquisition Regulations 2.101 and 3.104

BUSINESS RELATIONS RATING

29 Contractor's management of subcontractors.

Have there been any labor disputes? If Yes, please explain in the Narrative Remarks section below.

Have there been any violations of Public Law, especially the Service Contract Act? If Yes, please explain in the Narrative Remarks section below.

32 Contractor's ability/willingness to consistently provide prompt and courteous service.

Contractor's ability/willingness to promptly and courteously resolve customer complaints.

34 Contractor's overall commitment to customer satisfaction.

35 Contractor's overall cooperation relative to the contract.

How would you rate the integration and coordination of all activity needed to perform this contract?

37 How would you rate the Contractor's overall performance?

Would you award another contract to this Contractor? If Not, please explain in the

Based on your understanding of the CSOSA food service requirement, do you consider this contract to be relevant to the CSOSA food service contract in size, scope and complexity? If Not, please explain in the Narrative Remarks section below.

Narrative Remarks: (Please include the corresponding question # in the remark):