GPS Solicitation _Final.pdf

1. REQUISITION NUMBER PAGE 1 OF SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30 81

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

CSOSA-09-R-0008 March 24, 2009

a. NAME b. TELEPHONE NUMBER (no collect calls)

8. OFFER DUE DATE/

LOCAL TIME 11:00 A..M.

7. FOR SOLICITATION

INFORMATION CALL:

Carrie L. Cross (202) 220-5729 April 28, 2009

9. ISSUED BY CODE

% FOR

EMERGING SMALL

BUSINESS

Court Services and Offender Supervision Agency Office of Procurement 633 Indiana Avenue, NW, Suite 880 Washington, DC 20004

10. THIS ACQUISITION IS

UNRESTRICTED OR

NAICS: 334220

SIZE STANDARD:

750 Employees

SET-ASIDE

SMALL BUSINESS

HUBZONSMALL

BUSINESS

SERVICE-DISABLED

BUSINESS

VETERAN-

8(a)

13b. RATED 11. DELIVER Y FOR FOB DESTINA-

TINATION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

Community Supervision Services 300 Indiana Avenue, NW, Suite 2125 Washington D.C. 20001

Same as block 9

17a. CONTRACTOR/OFFEROR CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

Financial Management 633 Indiana Avenue, NW, Suite 855 Washington DC 20530 Phone: (202) 220-5714

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DEFFERENT AND PUT SUCH ADDRESS IN

OFFER.

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED SEE ADDENDUM.

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attached Additional Sheets as Necessary)

The Contractor shall provide all labor, supervision, equipment, and data necessary to provide for tracking offenders using Global Positioning Satellite in accordance with the attached terms and conditions.

SEE ATTACHED CONTINUATION

(Use Reverse and or Attach Additional Sheet as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

TIN: DUNS:

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

ADDENDA ARE ARE NOT ATTACHED

ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN One (1)__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT. REF. ______________________________ OFFER ON

DATED_________________. YOUR OFFERON SOLICITATION (BLOCK 5), INCLUDING

ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (Signature of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or Print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print)

Carrie L. Cross

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

CSOSA-09-R-0008

TABLE OF CONTENTS

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 DESCRIPTION OF SERVICES

B-2 CONTRACT TYPE

B-3 ESTIMATED QUANTITIES

B-4 SUPPLIES OR SERVICES AND PRICES / COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1 AGENCY MISSION

C-2 SCOPE OF WORK

C-3 DESCRIPTION OF SERVICES

C-4 TRACKING EQUIPMENT REQUIREMENTS

C-5 PROHIBITION AGAINST SOLICITING AND PERFORMING PERSONAL SERVICES

SECTION D - PACKAGING AND MARKING

D-1 MARKING

SECTION E- INSPECTION AND ACCEPTANCE

E-1 52.246-4 INSPECTION OF SERVICES – FIXED-PRICE (AUG 1996)

SECTION F - DELIVERIES OR PERFORMANCE

F-1 PERIOD OF PERFORMANCE

F-2 PLACE OF PERFORMANCE

F-3 DELIVERABLES

F-4 EMERGENCIES

F-5 NOTICE TO THE GOVERNMENT OF DELAYS

F-6 52.242-15 STOP-WORK ORDER (AUG 1989)

F-7 52.247-34 F.O.B DESTINATION (NVO 1991)

SECTION G - CONTRACT ADMINISTRATION DATA

G-1 ROLES AND RESPONSIBILITIES OF GOVERNMENT PERSONNEL

G-2 CONTRACT ADMINISTRATION

G-3 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

G-4 ORDERING PROCESS

G-5 INVOICING REQUIREMENTS

G-6 ELECTRONIC PAYMENT

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H-1 52.216-1 TYPE OF CONTRACT (APR 1984)

H-2 MINIMUM AND MAXIMUM QUANTITIES/AMOUNTS

H-3 TERM OF CONTRACT

H-4 52.216-18 ORDERING (OCT 1995)

H-5 52.216-19 ORDER LIMITATIONS (OCT 1995)

H-6 52.216-22 INDEFINITE QUANTITY (OCT 1995)

H-7 INDEMNIFICATION

H-8 CONTRACTOR PERSONNEL

H-9 OTHER CONTRACT RESTRICTIONS

H-10 PUBLICITY

SECTION I - CONTRACT CLAUSES

I-1 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (DEC 2008)

I-2 52.204-7 CENTRAL CONTRACTOR REGISTRATION (APR 2008)

I-3 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEP

2007)

I-4 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL ITEMS (OCT 2008)

I-5 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (FEB 2009)

I-6 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

I-7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I-8 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I-9 52.224-1 PRIVACY ACT NOTIFICATION (APR 1984)

I-10 52.224-2 PRIVACY ACT (APR 1984)

I-11 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

I-12 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

I-13 52.233-2 SERVICE OF PROTEST (SEP 2006)

I-14 52.239-1 PRIVACY OR SECURITY SAFEGUARDS (AUG 1996)

I-15 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

I-16 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I-17 FAR CLAUSES INCORPORATED BY REFERENCE

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS AND CERTIFICATIONS

K-1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS

(FEB 2009)

K-2 DATA UNIVERSAL NUMBERING SYSTEM (DUNS)

K-3 CERTIFICATION REGARDING PAYMENTS TO INFLUENCE FEDERAL TRANSACTIONS

(31 U.S.C. 1352)

K-4 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)

K-5 AUTHORIZED NEGOTIATORS

K-6 SIGNATURE BLOCK

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFORERS OR RESPONDENTS

L-1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUNE 2008)

L-2 ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS

L-3 PROPOSAL ACCEPTANCE PERIOD

L-4 PROPOSAL PREPARATION INSTRUCTIONS

L-5 COMMUNICATIONS/QUESTIONS/INQUIRIES

L-6 PROPOSAL SUBMISSION

SECTION M – EVALUATION FACTORS FOR AWARD

M-1 EVALUATION CRITERIA – FACTORS FOR AWARD

M-2 BASIS FOR AWARD

ATTACHMENT 1

ATTACHMENT 2

ATTACHMENT 3

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 DESCRIPTION OF SERVICES

The Contractor shall provide all labor, supervision, equipment, and data necessary to provide for tracking offenders using Global Positioning Satellite. These services shall be provided to the Court Services and Offender Supervision Agency (CSOSA), in accordance with the requirements specified herein.

B-2 CONTRACT TYPE

This is a Firm-Fixed Price / Indefinite Delivery, Indefinite Quantity (IDIQ) type of contract with a minimum guarantee.

B-3 ESTIMATED QUANTITIES

The actual quantities required under this contract are unknown. The quantities provided at B-4 are estimates only, assume a 4% growth rate in the out years, and will vary according to the requirement of the Court Services and Offender Supervision Agency. The figures shown were calculated by multiplying an estimated number of active units per month by 30 days for each month.

B-4 SUPPLIES OR SERVICES AND PRICES / COSTS

GSP MONITORING EQUIPMENT AND TRACKING SERVICES

The Contractor shall provide a firm-fixed price for devices/services actively in use as identified below. The Government will not pay for equipment that is not in use (e.g., inactive units, shelf stock, etc.). The Contractor shall define a UNIT OF LOST EQUIPMENT in their proposal.

*Note: The estimates provided are for evaluation purposes only and do not represent any guarantee on the

Government’s part to order the quantities listed.

BASE YEAR: 10/01/2009 THROUGH 09/30/2010

Item Description *Estimated Number of Days Units Unit Price Amount

0001 Active Monitoring and Tracking Devices 67,392 Per Day $_______ $_________ 0002 Hybrid Monitoring and Tracking Devices 269,568 Per Day $_______ $_________ 0003 Passive Monitoring and Tracking Devices 50 Per Day $_______ $_________ 0004 Lost Equipment as Defined Per Unit $_______ $_________

Total $__________

OPTION YEAR ONE: 10/01/2010 THROUGH 09/30/2011

of Days Units Unit Price Amount

1001 Active Monitoring and Tracking Devices 70,088 Per Day $_______ $_________ 1002 Hybrid Monitoring and Tracking Devices 280,351 Per Day $_______ $_________ 1003 Passive Monitoring and Tracking Devices 50 Per Day $_______ $_________ 1004 Lost Equipment as Defined Per Unit $_______ $_________

OPTION YEAR TWO: 10/01/2011 THROUGH 09/30/2012

of Days Units Unit Price Amount

2001 Active Monitoring and Tracking Devices 72,892 Per Day $_______ $_________ 2002 Hybrid Monitoring and Tracking Devices 291,565 Per Day $_______ $_________ 2003 Passive Monitoring and Tracking Devices 50 Per Day $_______ $_________ 2004 Lost Equipment as Defined Per Unit $_______ $_________

B-4 SUPPLIES OR SERVICES AND PRICES / COSTS CONTINUED

GSP MONITORING EQUIPMENT AND TRACKING SERVICES

The Contractor shall provide a firm-fixed price for devices/services actively in use as identified below. The Government will not pay for equipment that is not in use (e.g., inactive units, shelf stock, etc.). The Contractor shall define a UNIT OF LOST EQUIPMENT in their proposal.

*Note: The estimates provided are for evaluation purposes only and do not represent any guarantee on the

Government’s part to order the quantities listed.

OPTION YEAR THREE: 10/01/2012 THROUGH 09/30/2013

of Days Units Unit Price Amount

3001 Active Monitoring and Tracking Devices 75,808 Per Day $_______ $_________ 3002 Hybrid Monitoring and Tracking Devices 303,228 Per Day $_______ $_________ 3003 Passive Monitoring and Tracking Devices 50 Per Day $_______ $_________ 3004 Lost Equipment as Defined Per Unit $_______ $_________

OPTION YEAR FOUR: 10/01/2013 THROUGH 09/30/2014

of Days Units Unit Price Amount

4001 Active Monitoring and Tracking Devices 78,840 Per Day $_______ $_________ 4002 Hybrid Monitoring and Tracking Devices 315,357 Per Day $_______ $_________ 4003 Passive Monitoring and Tracking Devices 50 Per Day $_______ $_________ 4004 Lost Equipment as Defined Per Unit $_______ $_________

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1 AGENCY MISSION

The Court Services and Offender Supervision Agency (CSOSA) was established under Section 11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997 to effectuate the reorganization and transition of functions relating to pretrial services, parole, adult probation and offender supervision in the District of Columbia to a Federal Executive Branch agency. The mission of CSOSA is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community.

The CSOSA (hereafter referred to as the Government) has been mandated to provide comprehensive supervision services to persons (hereinafter referred to as offenders) who have been ordered to undergo such supervision by the courts, either as part of a sentence or pre-sentence, or as a condition of probation or parole. CSOSA is responsible for the supervision of all probationers and parolees held under the authority of any United States or District of Columbia statute, or any other lawful authority and entrusted to the District.

C-2 SCOPE OF WORK

The Contractor shall provide all labor, supervision, and equipment necessary to provide for tracking Offenders using Global Positioning Satellite. These services shall be provided to the Court Services and Offender Supervision Agency (CSOSA), in accordance with the requirements specified herein.

C-3 DESCRIPTION OF SERVICES

The Contractor shall provide continuous Active (near-real-time), Hybrid (combination of Active and Passive features), and Passive remote location monitoring services that utilize the Global Positioning Satellite (GPS) technology to manage, monitor, and report day-to-day movement activities of offenders.

No equipment is purchased by the Government, but is provided by the Contractor as part of the services requested.

C-4 TRACKING EQUIPMENT REQUIREMENTS

C.4.1 – ACTIVE TRACKING DEVICES

(a) The Active one-piece device shall emit an RF signal at least once every 30 seconds. The device provides near real-time violation notification and near real-time offender tracking. It is connected to a wireless network and programmed to call on a schedule, when events occur and on demand. An active device calls on a schedule, minimally every 10 minutes, with its tracking and event data. However, the device will call immediately when certain events occur. The device can also be remotely contacted to force the device to call back with its data immediately.

(b) The device shall collect GPS location data once per minute and in the absence of offender violations monitoring data transmits every 10 minutes.

C.4.2 – HYBRID TRACKING DEVICE

(a) The Hybrid one-piece tracking device is connected to a wireless network and programmed to provide on demand and on event communications. The Hybrid device will call immediately when certain events occur and be capable of being remotely contacted to force the device to call back with its data immediately.

The Hybrid device shall collect GPS location data once per minuter and transmit data twice daily, but can be pinged to call in data earlier and have the capability to call immediately when certain events occur.

(b) The Hybrid tracking device shall provide the ability to easily and quickly convert to active GPS monitoring without changing out equipment. CSOSA shall have the ability to call, email or fax the monitoring and technical support center at anytime to switch the device from hybrid to active monitoring capabilities.

C.4.3 – PASSIVE TRACKING DEVICE

(a) The Passive device receives and stores all monitoring data onboard until the offender enters the RF tethering range of the home base unit. The Passive device shall use a standard landline telephone connection to transmit data to an Internet-based tracking application. The Passive device shall have the capability to be installed at an offender’s residence and be powered by a standard AC electrical outlet.

C.4.4 – REQUIREMENTS OF ALL TRACKING DEVICES

(a) All devices shall be F.C.C. certified one-piece devices housing the receiver and transmitter into a single unit. Device straps shall be either adjustable to fit any size offender, or varying-sized straps shall be provided as an alternative. The strap will be installed on an offender’s ankle.

(b) All devices shall be capable of being attached to the offender so that efforts to tamper with or remove the transmitter are obvious upon visual inspection. It is preferred the device have a proximity tamper detection capacity, i.e. density, temperature, should the defendant/offender remove the device from his/her body.

(c) All devices shall continue to transmit a signal even after a “tamper” has occurred. In the event a tamper does occur, the device shall not terminate the signal, shut down, or “reset” itself in any way. The device shall be configured so that once a tamper is generated it shall remain in a tampered state until an Electronic Monitoring Technician resolves it (whether by reattaching, restarting, or resetting the transmitter).

(d) All devices shall be shock resistant, water and moisture proof, and function reliably under normal atmospheric and environmental conditions. The device shall not pose a safety hazard or unduly restrict the activities of the offender.

(e) The transmitter’s signal range shall be no greater than 300 feet under normal household conditions with a typical range of 100-150 feet. CSOSA shall be able to differentiate between GPS signals and cellular tower signals.

(f) All devices shall have internal non-removable battery power. Battery shall be capable of being recharged on two forty five minute charging sessions or less and shall hold a battery charge for at least 24 hours or longer.

(1) Devices shall provide a low power signal to indicate that the device should be recharged.

(2) The Contractor shall provide any replaceable power sources for use with the device.

(g) All devices shall collect GPS location data once per minute.

(h) All devices shall have the capability to transmit monitoring data using a cellular network or through a radio frequency (RF). CSOSA shall be able to differentiate between GPS signals and cellular tower signals.

(i) All devices shall emit an RF signal at least once every 30 seconds and the signal content shall identify the offender, power status, and tamper/removal status, and be encrypted to discourage duplication.

C.4.4 – MONITORING SERVICES AND ASSOCIATED MONITORING CAPABILITIES

(a) Offeror software shall have an organizational style (HIERARCHY) to replicate the CSOSA organizational hierarchy of offices. Software capabilities must allow CSOSA to add other agencies, specifically law enforcement agencies into the systems outside the hierarchy for data sharing purposes. The software must allow CSOSA to control access to the system by limiting user access to office level, branch, level, and or agency level as necessary.

(b) The GPS system shall provide continuous location monitoring of the offender’s location within a range of plus or minus 25 meters. The vendor shall provide the frequency at which the active unit collects GPS location information and the frequency in which data is transmitted to the monitoring network. CSOSA shall be capable of increasing or decreasing the call out frequency of the unit from the standard call out rate.

(c) The remote interface used by officers for this system shall include a PC-based map overlay that enables CSOSA to set both geographical areas of exclusion and inclusion for specified dates and times. The software must enable CSOSA to view the movement history of an offender and to monitor associations among remotely monitored offender’s. The remote interface shall also allow CSOSA to enter information to initiate multiple alert notifications (e.g., victims, officers, law enforcement) for specified key events.

(d) Maps must contain detailed information pertaining to schools, parks, and other public areas. The ability to overlay GPS locations on GIS mapping is preferred.

(e) The contractor shall make all GPS location information, including latitude and longitude, on all defendants/offenders available to law enforcement agencies for the integration of crime scene data. Daily transmission of crime data may be required.

(f) The contractor shall be able to provide historical data on monitored offenders for a period of no less than one year. Data shall be accessible to CSOSA upon request.

C.4.5 – KEY EVENTS (ALERTS) FOR REMOTE LOCATION MONITORING SYSTEM

To ensure compliance with Remote Location Monitoring system restrictions, the Contractor shall test for the location of the offender at specific locations during prescribed hours. The Contractor shall notify CSOSA of any, or all, of the following system applicable Key Events (alerts) including but not limited to:

(1) Unauthorized entry and departure into a set exclusion zone.

(2) Unauthorized entry and departure from a set inclusion zone.

(3) Unauthorized absence from his or her residence.

(4) Transmitter out of range (Portable Monitoring Unit not receiving Transmitter Signal).

(5) Equipment malfunctions (all installed components).

(6) Tampering with equipment (all installed components).

(7) Power degradation (electrical loss or reserve backup power low).

(8) Location verification failure (includes loss of GPS signals).

(9) Missed calls from the Monitoring unit (including loss of residential telephone contact for continuous remote location monitoring feature).

(10) Motion, no GPS.

(11) Velocity.

(12) Low Battery Alerts.

The vendor shall provide CSOSA, through the internet or vendor software, the ability to adjust the amount of time elapsed before an alert is generated on each key event. Furthermore, Electronic Monitoring Technician must contact the monitoring center via phone or internet to acknowledge and close alerts. Any alert not closed by the officer within an agency-specified time period will be reported to the supervisors or designated officer/officers. Alerts must be sent via text message, e-mail, fax, and/or voice communication as directed by CSOSA. All alerts must include the name of the defendant/offender, nature of the alert, officer’s name, and contact numbers for the offender.

The Contractor shall record and store information obtained about Key Events at a central location which allows officers remote access to set up the location parameters and schedules with the ability to view, print, or download offender monitoring data.

C.4.6 – REMOTE ACCESS TO MONITORING SYSTEM

The Contractor shall provide CSOSA users a remote and automated capability for accessing the monitoring system to view, print, download, and enter/modify offender monitoring information, and to close alerts (i.e, web-enabled).

(1) The Contractor shall provide one or more additional definable fields to allow for local customization of the system to accommodate the desire to input and maintain other information as needed. The system shall have the ability to query the database by any field, to sort by any field, and to search by any field. The system shall have the capability to create a separate report of each officer’s assigned cases with related case information.

(2) The remotely accessible system shall minimize user interaction whenever possible. Utilization of a scheduled batch facility for automatic off-hours production of reports is one example of minimized user interaction. The system shall also keep a behind the scenes historical transaction record of up to ten updates. The transactional log shall record the login ID and date of update for the last ten updates.

(3) The remotely accessible system shall provide a separate management/supervisor interface so that office managers may provide effective oversight of officers accessing the monitoring system. The system must provide management/supervisors reports including caseload by officer, total units, inventory control, and names and number of days removed for violation. The system must allow for storing agency pre-defined zones which can be applied to any offender.

(4) The remotely accessible system shall have an adequate security infrastructure to prevent unauthorized users from gaining access to offender data. The system shall have an appropriate security monitoring system at multiple levels (e.g., HTTPS, SSL, firewall, database). The security system shall provide information on attempted intrusions and other relevant or useful information that can be reported for further investigation and referral for criminal action.

(5) Upon the occurrence of any Key Event the monitoring system shall notify the officer using the officer’s selected options and schedule. Furthermore, there shall be provided an option for officers to call the monitoring center to close alerts, in addition to the ability to do so via the internet. The monitoring system must allow for weekend/holiday duty, officer assignments, temporary duty/coverage assignments, and ability to notify supervisors if alerts are not closed within a specified time period.

(6) The Contractor’s system shall be capable of providing for multiple notifications to multiple persons/agencies by pager, telephone, or email.

C.4.7 – OPERATION OF MONITORING SYSTEM

If Contractor's system utilizes a Monitoring Center, Contractor shall appropriately staff monitoring center continuously, 24 hours a day, 7 days a week, and provide 24/7 technical GPS assistance. The monitoring system shall promptly detect and notify officers, via e-mail, text message, phone call, or fax of Key Event(s). If remote access is temporarily inoperable, the Contractor shall implement the process identified in the quality control plan to detect and notify the COTR of all key events and respond to all inquiries from CSOSA. Internet sites shall be Windows 5.1 mobile compatible. Additionally, the Contractor shall provide immediate notification when the website returns to an operational state.

The Contractor shall maintain a plan for movement to a backup monitoring system within a reasonable amount of time following a monitoring system malfunction. The plan must be made a part of the Quality Control Plan and be approved by the COTR.

In case of equipment or communication line failure the Contractor shall provide delivery of required notices (alerts, daily reports, violations etc), by overnight delivery to guarantee that no interruption in service occurs.

C.4.8 – EQUIPMENT INVENTORY, SPARES, AND MAINTENANCE

The Contractor shall maintain the following spare equipment/unit inventory:

• The Contractor shall provide the equivalent of 20% of their average activated units, but never less than five units, whichever is higher, as spare equipment for on-shelf availability, free of charge. When the spare inventory is significantly reduced or depleted, upon request by the COTR, the Contractor shall immediately ship replacement units by overnight delivery at the cost of the Contractor. At any time that the inventory becomes in excess of the allowed number of spares, CSOSA shall return the excess equipment at the Contractor’s expense, unless the Contractor otherwise permits the CSOSA to exceed the shelf stock allowance. The Contractor shall be the Original Equipment Manufacturer (OEM) of the one-piece GPS device – the Contractor shall not be a reseller of another company’s product.

Special needs may arise where additional inventory may be needed (e.g., a large scale arrest involving a large number of offenders or a surge in probation supervision casework, etc.). The Contractor agrees to make reasonable efforts to accommodate additional inventory as requested by the COTR.

Contactor shall provide labels with all devices shipped “if found, please call Court Services and Offender Supervision Agency (202) 585-7348”.

The Contractor agrees to bill CSOSA only for units that are actively in use. CSOSA shall not pay for equipment that is not in use (e.g., inactive units, shelf stock, etc.).

In case of equipment failure, the Contractor shall be responsible for providing replacement equipment, in addition to a diagnostic report of the equipment’s failure. The Contractor shall replenish or increase the inventory within 24 hours after notification of a need. All such replacements shall be provided by overnight delivery at the Contractor’s expense.

The Contractor shall provide the ability to query, through the internet, Contractor software, or other means, all monitoring units and transmitters assigned to CSOSA. The listed data at a minimum should include the unit number, unit type (active, hybrid, or passive), status of unit (operational or inactive) and assigned offender.

The Contractor shall maintain the equipment and spares in good operating condition and arrange for prompt repair or replacement. All units must be “bench tested” and certified as new for operation. The Contractor shall be responsible for all repair, replacement and shipping costs, except where any fault lies with the offender or CSOSA.

The Contractor shall supply sufficient nondurable items, (e.g., spare straps and all other necessary parts for attaching and maintaining equipment/units), to allow timely installation and the servicing of current inventory.

Return shipping to the Contractor of excess or non-operational equipment shall be conducted by the COTR in accordance with the shipping method required by the Contractor. All shipping expenses are the responsibility of the Contractor.

C.4.9 – SECURITY

a. User Security – The system shall identify and authenticate all users prior to granting access to the system. In addition, the system shall allow for the partitioning of functionality and access according to security groups or roles. The system shall integrate with the agency security model without causing any systemic risk. Finally, the system shall comply with the latest FISMA and FIPS security regulations.

b. Data Security – Agency sensitive data shall be maintained in a secure manner with access by contractor employees tightly controlled and monitored. All system backups and/or data dumps must be encrypted using 256-bit AES or stronger encryption.

c. Security Requirement for Contractor Personnel – At the discretion of the CSOSA Office of Security, all Contractor personnel are subject to a Government background investigation. The intent and purpose of the background investigation is to preclude the assignment of any individual who poses a threat to the Government or successful work completion due to past unlawful or inappropriate behavior. Contractor personnel must be U.S. citizens, or be lawfully permitted to reside in the United States and possess a valid work permit. Background investigations may be required prior to performance under this contract.

C.4.10 – SECURITY SAFEGUARDS OF MONITORING SYSTEM INFORMATION

The Contractor shall specify the security safeguards to prevent unauthorized access to monitoring data inside the monitoring facility by monitoring employees or other staff. The Contractor shall include a listing of the employees authorized to make changes or modify offender data or other Government program settings should this be requested by CSOSA. The Contractor shall detail how the company determines and maintains this authorization to employees.

The Contractor shall provide security codes to the Government to guarantee the security of data modifications made remotely or over communications systems/lines with the monitoring system or manually on the telephone with a monitoring center employee.

The Contractor shall provide information on monitoring system architecture to include the hardware, software, and power source(s). This shall include a description of contingency plans for system failures, such as notifying CSOSA.

C.4.11 – AUTOMATED DATA FEED REQUIREMENT

The Contractor shall provide an automated data feed to CSOSA’s SMART STAT system. Data shall include violation activity summaries and event activities summaries for all offender’s being tracked. The Contractor must have this data feed in place within thirty days of first offender enrollment.

The Contractor shall provide automated crime scene data defined as the ability to automatically generate crime scene reports. The reports shall have the ability to identify when one or more offenders on GPS tracking was/is in the vicinity of a crime (i.e. “crime hits”). Crime scene data shall include the ability to provide simultaneous tracking locations for all offenders on GPS in relation to the crime. Data shall include whether or not offenders were in their respective inclusion/exclusion zones, the date the offender was in the area, the offender’s time in the respective area, and the speed of the offender’s was traveling.

The system must permit automated crime scene data from CSOSA databases or CSOSA law enforcement partner databases. All data must be saved for future use.

C.4.12 – TRAINING

The Contractor shall provide at least one (1) initial training session concerning the operation and installation of the monitoring equipment and systems specified under this contract. This training shall take place in a location within CSOSA.

The training shall include written instructions concerning use of the monitoring system and equipment.

The Contractor shall provide additional training as necessary, when requested by CSOSA. These training sessions can be in two media forms (on demand or live meetings) that will be offered to staff at the request of the COTR. CSOSA shall limit such additional training sessions to those situations where the training is required to properly implement and operate the monitoring program and shall not intend to cause unreasonable cost or inconvenience to the Contractor. The Contractor shall provide training when changes have been made to the operation of the software or its capabilities.

All on-site and off-site training provided by the Contractor under this contract (other than the answering of routine questions received over the course of performance) shall be coordinated through the COTR.

C.4.13 – TESTIMONY PREPARATION AND APPEARANCE

The Contractor shall be competent to attest to its methodology and performance in any legal proceedings if called upon or subpoenaed to testify on behalf of CSOSA. If required to provide testimony, the Contractor shall provide an expert witness to support GPS tracking and other data reported by the GPS tracking device.

The person provided by the Contractor shall meet the qualifications required by the U.S. States Attorney Office, have direct responsibility for the information requested, and is subject to approval by CSOSA. The expert must be available on short notice, and provide any certified documentation. The Contractor shall be responsible for all travel and witness fees/costs.

General Qualifications include: experience in the GPS offender tracking industry, a degree in a related field, and prior experience providing expert testimony on the subject of GPS offender tracking.

The Contractor shall notify the COTR immediately upon receipt of any legal process requiring disclosure of offender records. The Contractor shall not release any information without authorization from CSOSA.

C.4.14 – RECORDS AND REPORTS

The Contractor shall maintain for inspection and examination by authorized CSOSA personnel all offender records associated with the contract for the contract life. At the end of the contract life, all records shall become the exclusive property of CSOSA.

The Contractor shall submit a written report to the COTR with the following information from the preceding month by the tenth day of every month:

(1) Installations/terminations by offender.

(2) Monitoring units (active) operating at the end of each month.

(3) Offender schedule changes and alerts by case type.

(4) Transmitters returned for repair.

(5) Monitoring units returned for repair.

(6) Time taken by monitoring center staff to answer officers/agents/investigators calls.

(7) Alerts of specific key events.

(8) Calls to officers.

(9) Ratio of false alerts to verifiable alerts.

(10) Monthly reports detailing tests and findings on non-operational equipment (e.g. false alerts, equipment failures, etc.) and the name of the offender previously associated with the equipment.

CSOSA reserves the right to request additional management reports throughout the contract performance period.

The Contractor shall maintain data to include, but is not limited to the following information:

(1) The number of equipment units (e.g., transmitters and monitoring units) installed and disconnected for any selected date/time period.

(2) The number of equipment units disconnected each month.

(3) The active number of offenders for any selected date/time period; the to/from dates during that billing cycle of each offender’s active connection.

(4) The number of officer notifications by type of violation, for any selected date/time period.

(5) The Contractor shall maintain a log of all equipment units returned for repair.

(6) Billing charges by offender.

C.4.15 – LOST EQUIPMENT

CSOSA will make every attempt possible to recover lost equipment. The Contractor shall provide the COTR and Contracting Officer with a quarterly lost equipment report. The lost equipment report shall be provided no later than the tenth day of the month for equipment lost during the previous quarter. The contractor shall submit no later than August 30th an invoice for all lost equipment identified through August 1st of the current Task Order period. The Contractor shall provide a 10% allowance for unrecoverable or lost equipment at no cost to CSOSA. The Government will reimburse the Contractor the fixed-fee identified in Section B-4 for each UNIT above the 10% allowance that is confirmed lost, once annually.

C.4.16 – QUALITY CONTROL PLAN

The Contractor shall have a formal Quality Control Plan in place that shall address areas such as IT vulnerabilities and resolutions, technical support, detecting and preventing errors in the monitoring system performance, monitoring system performance and availability, delivery of equipment, the process to be implemented in the event of a system malfunction, personnel security issues, and to provide quality assurance for the services provided under this contract. The Quality Control Plan shall include a routine review process that addresses all areas of the Contractor's performance and each mandatory service described above. A Quality Control Plan is requested with proposal submission, and will be finalized and approved at time of award. Changes to the Quality Control Plan after award must be approved by the COTR prior to implementation.

C.4.17 – STATUS MEETINGS

Status meetings will take place between the Contractor and CSOSA at least quarterly, unless determined by the COTR that a meeting is not required during that period.

C.4.18 – EQUIPMENT AND SERVICE UPGRADES/IMPROVEMENTS

Throughout the life of the contract, the Contractor shall provide CSOSA with the most recent generation of equipment. All equipment provided under this contract shall have completed final Beta testing and shall be ready for release by the Contractor. The Contractor shall provide training when changes have been made to the operation of the software or its capabilities.

All equipment and service upgrades or changes shall be approved, in writing, by the COTR. System upgrades shall be provided by e-mail for dissemination.

C-5 PROHIBITION AGAINST SOLICITING AND PERFORMING PERSONAL SERVICES

(a) The performance of personal services under this contract is strictly prohibited.

(b) Personal service contracting is described in Section 37.104 of the Federal Acquisition Regulations (FAR).

(c) The Government and the Contractor understand and agree that the support services to be delivered under this contract are non-personal services and the parties recognize and agree that no employer-employee relationships exist or will exist under the contract between the Government and the Contractor and/or between the Government and the Contractor’s employees. It is therefore, in the interest of the Government to afford the parties a full and complete understanding of their respective obligations.

(d) Contractor personnel under this contract shall not:

(1) Be placed in a position where they are appointed or employed by a Federal employee, or are under the supervision, direction, or evaluation of a Federal employee.

(2) Be placed in a Federal staff or policy making position.

(3) Be placed in a position of supervision, direction, or evaluation over CSOSA personnel, or personnel of other Contractors, or become a part of a government organization.

(e) Employee Relationship

(1) The services to be performed under this contract do not require the Contractor or its employees to exercise personal judgment and discretion on behalf of the Government.

(2) Rules, regulations, direction, and requirements which are issued by CSOSA Management under their responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation. This is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract.

(3) The Contractor shall immediately advise the Contracting Officer if the Contractor or its employees are directed by any Government employee to perform work that the Contractor believes constitutes personal services.

(f) Contractor Management Responsibility

The Contractor shall appoint a supervisor/manager who will be the Contractor’s authorized representative for technical and administrative performance of all services required hereunder. The supervisor shall provide the single point of contact through which all Contractor/Government communications, work, and technical direction shall flow.

The supervisor shall receive and execute, on behalf of the Contractor, such technical direction as the COTR may issue within the terms and conditions of the contract. All administrative support of Contractor technical personnel required to fulfill the tasks assigned under this contract shall be the responsibility of the Contractor. The Contractor will not be paid for performance of personal services.

SECTION D - PACKAGING AND MARKING

D-1 MARKING

All required deliverables hereunder shall be in accordance with commercial practice and adequate to insure acceptance and secure arrival at destination. Delivery fees associated with performance of this contract is the responsibility of the Contractor.

The Contractor shall ensure that all reports, invoices, and official correspondence submitted to the Contracting Officer or the Contracting Officer's Technical Representative clearly indicate the contract number and task order number, if applicable, for which the information is being submitted.

SECTION E- INSPECTION AND ACCEPTANCE

E-1 52.246-4 INSPECTION OF SERVICES – FIXED-PRICE (AUG 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

SECTION F - DELIVERIES OR PERFORMANCE

F-1 PERIOD OF PERFORMANCE

(a) Under this contract, the Base Period of Performance shall be from the date of award (see Block 3 of SF1449) and shall continue through September 30, 2010. For the purpose of this contract, “contract award” is defined as the date upon which the award document is signed by the Contracting Officer.

(b) The Government reserves the right to unilaterally exercise each of the four (4) one-year option periods, but is not obligated to do so. If exercised, each Option Period of Performance will be for one (1) year.

(c) The anticipated performance start date (effective date) is October 1, 2009. This contract consists of a base period and five (5) options periods. The performance period for this contract is as follows:

BASE YEAR October 1, 2009 - September 30, 2010 OPTION PERIOD 1 October 1, 2010 - September 30, 2011 OPTION PERIOD 2 October 1, 2011 - September 30, 2012 OPTION PERIOD 3 October 1, 2012 - September 30, 2013 OPTION PERIOD 4 October 1, 2013 - September 30, 2014

F-2 PLACE OF PERFORMANCE

The Contractor shall perform all services under this contract at the location(s):

Contractor to fill in facility address below:

The Contractor shall maintain a physical facility that meets all applicable federal, state and local regulations (e.g., building codes, fire and safety codes) and shall not endanger the health and safety of employees and the community.

The Monitoring System and/or Facility shall be located at a secure location where access to the Center and all records is restricted only to authorized individuals.

Due to the nature of equipment and services provided as a result of this contract, monitoring equipment will be used throughout various locations within the Metropolitan Washington D.C. Area. Services will be provided from the contractor’s facility.

F-3 DELIVERABLES

All deliverables specified in Section C shall be made F.O.B. destination to:

EQUIPMENT DELIVERIES

Court Services and Offender Supervision Agency (CSOSA) Office of Procurement/Carrie Cross 633 Indiana Avenue, NW Room 887B Washington, DC 20004

REPORTING REQUIREMENT DELIVERIES

Court Services and Offender Supervision Agency (CSOSA) General Supervision/Carlton Butler (COTR) 300 Indiana Avenue, NW Room 2120 Washington, DC 20004

The Contractor is permitted to submit required reporting documents through U.S. Mail, a designated Fax Machine, or through a CSOSA provided secure technical solution that requires internet connectivity. The preferred submission method shall be coordinated with the COTR.

The Contractor shall be available to meet with Government representatives in Washington, D.C., at the discretion of the Government within one (1) week following contract award to discuss plans for implementation of monitoring services including training, equipment delivery, and service activation. All equipment, training, and services necessary to monitor up to the current level of participants shall be available from the Contractor no later than twenty-four (24) hours following issuance of the initial delivery order, unless otherwise agreed upon by the Government.

F-4 EMERGENCIES

In the event of unforeseen emergency circumstances such as natural disasters, acts of God, or any other major business interruptions, the Contractor shall immediately notify the COTR or Contracting Officer.

F-5 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer and the COTR designated in Section G, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F-6 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either—

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if—

(1) The stop-work order results in an increase in the time required for, or in the Contractor’s cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

F-7 52.247-34 F.O.B DESTINATION (NVO 1991)

(a) The term “f.o.b. destination,” as used in this clause, means—

(1) Free of expense to the Government, on board the carrier’s conveyance, at a specified delivery point where the consignee’s facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and

(2) Supplies shall be delivered to the destination consignee’s wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or…