City of Edinburg 415 W. University Drive Edinburg, Texas 78539

(956) 388-8211

CSJ 0921-02-497 Freddy Gonzalez Hike and Bike Trail

CITY OF EDINBURG

PROJECT MANUAL

FOR

CSJ 0921-02-497

Project ID: A00122432

Freddy Gonzalez Hike and Bike Trail Bid No. 2025-15 (Re-Bid)

FOR THE

Edinburg, Texas 78539

(956) 388-8211

Page Intentionally Blank

CSJ 0921-02-497 Freddy Gonzalez Hike and Bike Trail CITY OF EDINBURG

TITLE SHEET

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CITY OF EDINBURG LIST OF DRAWINGS

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Document 00004

LIST OF DRAWINGS

The list of Drawings is provided on the Sheet Index page for Freddy Gonzalez Hike and Bike Trail

END OF DOCUMENT

CITY OF EDINBURG LIST OF DRAWINGS

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REQUEST FOR BID

The City of Edinburg is soliciting sealed bids to be submitted electronically or received by the City Secretary’s Office located at 415 W. University Drive, Edinburg, Texas 78539. City of Edinburg normal business days are Monday through Friday between the hours of 7:30 a.m. to 5:30 p.m. and shall be closed on recognized holidays

Bids received after the deadline, September 25, 2025 at 3:00 pm, will not be considered for the award of the contract and shall be considered void and unacceptable. Bids will not be accepted by telephone or facsimile machine. All bids must bear original signature and figures.

All Bids will be opened, and bidder’s names publicly read aloud promptly in the Community Room in the City of Edinburg City Hall located at 415 W. University Drive, Edinburg, TX, at 3:30 pm, Tuesday, September 25, 2025.

This bid opening will also be made available via the following zoom meeting link:

https://cityofedinburg.zoom.us/j/84637629143?pwd=ol12sUa7jypSmKmB9Z8BaFfKQ2gMsP.1 Meeting ID: 846 3762 9143

Passcode: 150940

To obtain a copy of the Invitation to Bid or submit an electronic bid please visit:

https://procurement.opengov.com/portal/cityofedinburg

The City of Edinburg reserves the right to refuse and reject any or all bids and to waive any or all formalities or techniques and to accept the bid deemed most advantageous to the City, and hold the bids for a period of 90 days without taking action.

A non-mandatory pre-bid meeting will be held on September 12, 2025 at 10:00 am in person in the Community Room in the City of Edinburg City Hall located at 415 W. University Drive, Edinburg, TX and via zoom meeting at the following link:

https://cityofedinburg.zoom.us/j/83278053204?pwd=eqcoW6UJDqDOkaGIiTobGgtE2MMjGv.1 Meeting ID: 832 7805 3204

Passcode: 064922

The receiving time in the City Secretary’s Office will be the governing time for acceptability of the BIDS. BIDS will not be accepted by telephone or facsimile machine. All BIDS must bear original signatures and figures. The BID shall be for:

BID #2025-15 (Re-Bid)

This project is being funded in whole or in part by the Federal Highway Administration (FHWA) and Texas Department of Transportation (TxDOT). All federal requirements will apply to the contract, including the need for a DBE goal and TxDOT pre-qualifications and required documents.

Bidders on the work will be required to comply with all applicable federal requirements noted in FHWA Form 1273, including but not limited to, Civil Rights and Non-Discrimination, Equal Employment Opportunity, Section 504, Minority and Women Owned Business Enterprise Standards, affirmation action requirements, Davis-Bacon and Related Acts, Copeland “Anti-Kickback” Act, Contract and Work Hours and Safety Standards Act, all applicable regulations found at 2 CFR Part 200, and the latest provisions of Buy America pertaining to steel and iron in accordance with 23 CFR § 635.410. Using steel or iron materials manufactured in the United States except when waived in accordance with Section 6L 1.2., “Buy America Exceptions”. Bidders must also make positive efforts to use small and minority-owned businesses.

Attention of bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the contract. The Texas Department of Transportation complies with predetermined wage rates provided by the Secretary of Labor and State Statute listed in the United States of Labor’s (USDOL) General Decisions, which are minimum wage rates to be paid accordingly for each specific work classification. The applicable wage rate for this project is the Department of Labor wage decision, TX20250003, released on 01/05/2025.

Any entity choosing to bid or provide proposals on Federally Funded projects must be currently REGISTERED and ACTIVE in the System for Awards Management (SAM) database, at the time of bid opening. The entity’s Unique Entity Identification (UEI) Number must be submitted with the bid/proposal documents as instructed. Immediately after the bid opening takes place, the City will enter the respondents UEI number into the SAM database search engine. If the respondent is not in ACTIVE status on the database, the bid will be deemed non-responsive and disqualified from consideration of award.

Entity registration may be completed at www.sam.gov. All contractors and/or subcontractors who are debarred, suspended, or otherwise excluded from or ineligible for participation on federal assistance programs may not undertake any activity in part or in full under this project.

“The City of Edinburg is an Equal Employment Opportunity Employer”

If you have any questions or require additional information regarding this bid, you may contact LORENA FUENTES, FINANCE MANAGER, LOCATED AT 415 W. UNIVERSITY DRIVE, Edinburg, TX 78539 by calling (956) 388-1895 or via email at:

lfuentes@cityofedinburg.com.

Bidders are advised that the proposal documents can be downloaded from the OpenGov web page address: https://procurement.opengov.com/portal/cityofedinburg, or may contact the office of:

LORENA FUENTES, FINANCE MANAGER, LOCATED AT 415 W. UNIVERSITY DRIVE, Edinburg, Tx 78539 by calling (956) 388-1895 or by e-mailing your request to the following e-mail address:

lfuentes@cityofedinburg.com.

ALSO FOLLOW AND ADHERE TO THE ATTACHED TxDOT INSTRUCTIONS Where the City of Edinburg and TxDOT instructions may differ TxDOT instructions supersede.

DEVIATION FROM SPECIFICATION

Please read your specifications/requirements thoroughly and be sure that the SERVICES offered comply with all specifications/requirements. Any variation from the specifications/requirements must be clearly indicated by letter attached to your bid referencing variations on a point-by-point basis. If no exceptions are noted, and you are the successful bidder, it will be required that the SERVICES be provided as specified.

PURPOSE

1. The purpose of these specifications/requirements and bidding documents is for the CSJ 0921-02-497 (Re- Bid) – FREDDY GONZALEZ HIKE AND BIKE TRAIL for the City of Edinburg.

2. The SERVICES to be furnished under this bid shall be as specified in these bid documents. All specifications/requirements shown are minimum. There is no intention to disqualify any bidder who can meet these specifications/requirements.

SUBMITTAL OF “HARD COPY” BID

If submitting a Hard Copy Bid, it must be submitted in a sealed envelope by the vendor. Submit two (2) complete sets of the bid, one (1) original marked "ORIGINAL" and one (1) digital copy in a flash drive. Each mid must be completely filled out and SUBMITTED IN ORIGINAL FORM complete with all the supporting documentation If Hand-Delivering Bids: 415 W. University Drive c/o City Secretary Department (1st Floor)

If submitting Electronic: https://procurement.opengov.com/portal/cityofedinburg

PREPARATION OF BID

Bids MUST give full firm name and address of bidder, and be manually signed. Failure to do so will disqualify your bid. Person signing bid must show title or AUTHORITY TO BIND HIS/HER FIRM IN A CONTRACT.

Firm name and authorized signature must appear on each page that calls for this information. The legal status of the Respondent/Bidder whether corporation, partnership, or individual, shall also be stated in the bid. A corporation shall execute the bid by its duly authorized officers in accordance with its corporate by-laws and shall also list the state in which it is incorporated. A partnership Respondent/Bidder shall give full names and addresses of all partners. All partners shall execute the bid. Partnership and Individual Respondent/Bidder shall state in the bid the names and addresses of all persons with a vested interest therein. The place of residence of each Respondent/Bidder, or the office address in the case of a firm or company, with county and state and telephone number, shall be given after the signature.

INSTRUCTIONS TO BIDDERS

ALTERATIONS/AMENDMENTS TO BID

Bids CANNOT be altered or amended after opening time. Alterations made before opening time must be initialed by bidder guaranteeing authenticity. No bid may be withdrawn after opening time without acceptable reason in writing and only after approval by the City of Edinburg.

SALES TAX

State sales tax must not be included in the bid.

SUBSTITUTIONS

No substitutions or cancellations will be permitted without written approval of City of Edinburg.

NO BID RESPONSE

If unable to submit a bid, bidder should return inquiry giving reasons.

EXCEPTIONS

Any additions, deletions, or variations from the following specifications/requirements must be noted. The bidder shall attach to his/her bid sheet a list of any exceptions to the specifications/requirements if unable to do so, on specification sheet.

BRAND OR MANUFACTURER REFERENCE

Unless otherwise specified, any catalog or manufacturer’s reference or brand name used in describing an item is merely descriptive, and not restrictive, and is used only to indicate type and style of product desired. Bids on alternate brands will be considered if they meet specification requirements. If a bidder quotes on equipment other than the one(s) specified in the bid, sufficient specifications and descriptive (pictured literature) data must accompany same to permit thorough evaluation. In the absence of these qualifications, he/she will be expected to furnish the product called for.

SERVICE DELIVERED PRICING

Bids in units of quantity specified - extend and show total. In the event of discrepancies in extension, unit prices will govern. Bids subject to unlimited price increase will not be considered.

VALID BID TIME FRAME

The City may hold bids 90 days after bid opening without taking action. BIDDERS shall be required to hold their Bids firm for the same period of time.

RIGHT TO REJECT/AWARD

The City of Edinburg reserves the right to refuse and reject any or all Bids as stated in 2024 Specifications Item 3L Section 1.2.

INDEMNIFICATION CLAUSE

The Bidder agrees to indemnify and save harmless the City, from all suits and actions of every nature and description brought against them or any of them, for or on account of the use of patented appliances, products or processes, and he shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the Purchasing Agent, as a necessary requirement in connection with the final estimate for payment in which such patented appliance, products or processes are used.

INSTRUCTIONS TO BIDDERS (Continued):

ADDENDA

Bidder shall carefully examine the bid forms, specifications/requirements, and instructions to Bidders. Should the bidder find discrepancies in, or omissions from bid forms, specifications/requirements, or other documents, or should he/she be in doubt as to their meaning, he/she should request an interpretation via the OpenGov portal:

https://procurement.opengov.com/portal/cityofedinburg and obtain clarification by addendum prior to submitting any bid.

Explanations, interpretations, and supplemental instructions shall be in the form of written Addenda which shall become a part of the Contract documents. Said Addenda shall be available through the e-procurement portal or e-mailed to all prospective Bidders. All Addenda issued in respect to this project shall be considered official changes to the original bid documents. Verbal statements in response to inquiries and/or requests for explanations shall not be authoritative nor binding. It shall be the Bidder(s) responsibility to ensure that they have received all Addenda in respect to this project. Furthermore, Bidders are advised that they must recognize, comply with, and attach a signed copy of each Addendum which shall be made part of their Bid Submittal. Bidder(s) signature on Addenda shall be interpreted as the bidder’s “recognition and compliance to” official changes as outlined by the City of Edinburg and as such are made part of the original solicitation documents. Failure of any bidder to receive any such addendum or interpretation shall not relieve such Bidder from its terms and requirements. The City may issue a written addendum no later than five calendar days prior to the date bids must be received. Addendums are available online at https://procurement.opengov.com/portal/cityofedinburg

PAYMENT

The City of Edinburg will execute payment by mail in accordance with the State of Texas Pay Law after SERVICES have been provided and invoiced. No other method of payment will be considered.

SYNONYM

Where in this bid package ITEMS OR SERVICES is used its meaning shall refer to the CSJ 0921-02-497 (Re- Bid) - FREDDY GONZALEZ HIKE AND BIKE TRAIL as specified.

ASSIGNMENT

Neither the Bidder’s contract nor payment due to an awarded vendor may be assigned to a third party without the written approval of the Purchasing Department for the City of Edinburg.

INTERPRETATIONS

Any questions concerning the conditions and/or specifications/requirements with regards to this solicitation for Bids shall be directed to the designated individuals as outlined in the Request for Bids. Such interpretations, which may affect the eventual outcome of this request for Bids, shall be furnished in writing to all prospective

Bidders via Addendum. No interpretation shall be considered binding unless provided in writing by the City of Edinburg in accordance with paragraph entitled “Addenda”. TxDOT bidding requirements have been adopted.

In case of a conflict with City requirements, most stringent requirement will govern.

STATUTORY REQUIREMENTS

It shall be the responsibility of the successful Bidder to comply with all applicable State & Federal laws, Executive Orders and Municipal Ordinances, and the Rules and Regulations of all authorities having jurisdiction over the work to be performed hereunder and such shall apply to the contract throughout, and that they will be deemed to be included in the contract as though written out in full in the contract documents. (To include issues related to health, environmental, and safety to name a few.)

BIDDER’S EMPLOYEES

Neither the Bidder nor his/her employees engaged in fulfilling the terms and conditions of this Purchase Contract shall be considered employees of the City. The method and manner of performance of such undertakings shall be under the exclusive control of the vendor on contract. The City shall have the right of inspection of said undertakings at any time.

RIGHT TO WAIVE

City of Edinburg reserves the right to waive or take exception to any part of these specifications/requirements when in the best interest of the City of Edinburg with TxDOT’s review and approval.

TIME ALLOWED FOR ACTION TAKEN

The City of Edinburg may hold bids 90 days after the opening of Bids without taking action. Bidders are required to hold their Bids firm for same period of time.

PREPARATION OF BID

The City of Edinburg shall not be held liable for any costs incurred by any bidder for work performed in the preparation of and production of a bid or for any work performed prior to execution of contract.

CONFIDENTIAL INFORMATION

Any information deemed to be confidential by the bidder should be clearly noted on the pages where confidential information is contained; however, the City cannot guarantee that it will not be compelled to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential by the bidder may not be considered confidential under Texas Law, or pursuant to a Court order.

VERBAL THREATS

Any threats made to any employee of the City, be it verbal or written, to discontinue the providing of item/material/services for whatever reason and/or reasons shall be considered a breach of contract and the City will immediately sever the contract with the Vendor on contract.

MATHEMATICAL ERRORS

In the event that mathematical errors exist in any bid, unit prices/rates -v- totals, unit prices/rates will govern.

AUDIT

The City of Edinburg reserves the right to audit the vendor’s books and records relating to the performance of this contract. The City of Edinburg, at its own expense, shall have the right at all reasonable times during normal business hours and upon at least twenty-four (24) hours’ advance notice, to audit, to examine, and to make copies of or extracts from the books of account and records maintained by the vendor(s) with respect to the Supply/Service and/or Purchase Contract. If such audit shall disclose overpayment by City to vendor, written notice of such overpayment shall be provided to the vendor and the amount of overpayment shall be promptly reimbursed by vendor to the City. In the event any such overpayment is not paid within ten (10) business days after receipt of such notice, the unpaid amount of such overpayment shall bear interest at the rate of one percent (1%) per month from the date of such notice until paid.

JURISDICTION

Contract(s) executed as part of this solicitation shall be subject to and governed under the laws of the State of Texas. Any and all obligations and payments are due and performable and payable in Hidalgo County, Texas.

VENUE

The parties agree that venue for purposes of any and all lawsuits, cause of action, arbitration, and/or any other dispute(s) shall be in Hidalgo County, Texas.

IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL

COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A

CLASS “C” MISDEMEANOR.

CONFLICT OF INTEREST

CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose in the Questionnaire Form CIQ, the vendor or person’s affiliation or business relationship that might cause a conflict of interest with a local government entity. By law, this questionnaire must be filed with the records administrator of the City of Edinburg not later than the 7th business day after the date the person becomes aware of facts that require the statement be filed.

See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. For more information or to obtain Questionnaire CIQ go to the Texas Ethics Commission web page at www.ethics.state.tx.us/forms/CIQ.pdf.

CERTIFICATE OF INTERESTED PARTIES (Form 1295) In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.

For more information go to the Texas Ethics Commission web page at www.ethics.state.tx.us/forms/CIQ.pdf.

HB 89

The 85th Texas Legislature approved new legislation, effective Sept. 1, 2017, which amends Texas Local Government Code Section 1. Subtitle F, Title 10, Government Code by adding Chapter 2270 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott Israel; and

2) will not boycott Israel during the term of the contract

SB 13 ENERGY COMPANY BOYCOTTS

The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local Government Code 2274.001. Subtitle F, Title 10, Chapter 809 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required , or

2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

SB 19 FIREARM ENTITIES AND TRADE ASSOCIATIONS DISCRIMINATIONS

The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local Government Code Section 1. Subtitle F, Title 10 of the Texas Government Code 2274.002, Respondent verifies that it:

1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and

2) will not discriminate during the term of the contract against a firearm entity or firearm trade association.

If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

ETHICAL STANDARD

No City official or employee shall have interest in any contract resulting from this bid.

The following forms must be completed with your bid response.

Conflict of Interest Questionnaire HB 89 Verification Form SB 13 Verification Form SB 19 Verification Form

The forms stated above MUST be returned as part of your Bid response. Failure to include these forms may result in your Bid being considered unresponsive and therefore disqualified. Sample copies of these forms are included in the Bid. * FORM 1295 (CERTIFICATE OF INTERESTED PARTIES) is not required with the bid submittal but will be required from the awarded party before entering into a contract with the City of Edinburg.

AWARD

For purposes of this project, award is not contingent on approval of budget.

SPECIAL CIRCUMSTANCES

In the event that the City of Edinburg has an immediate need for a particular service(s) that is/are on contract and the successful vendor on contract is not able to meet the special service delivery needs of the City of Edinburg, the City of Edinburg reserves the right to purchase such services elsewhere to fulfill its’ immediate need. TxDOT bidding requirements have been adopted. In case of a conflict with City requirements, most stringent requirement will govern.

TERMINATION OF CONTRACT

The City of Edinburg reserves the right to terminate the contract if, in the opinion of the City of Edinburg, the successful vendor’s performance is not acceptable, if the City is being repeatedly over charged, improperly charged, no funds are available, or if the City wishes, without cause, to discontinue this contract. Termination will be in written form allowing a 30-day notice. The bidder shall be afforded the same right to terminate this contract in the same manner.

STANDARD INSURANCE REQUIREMENTS

Staff may waive insurance requirements for contracts $0 - $4,999.99, including but not limited to contracts for food, materials, supplies, and construction. Workers’ Compensation in amounts which satisfy statutory coverage shall be required for construction projects.

The following insurance requirements will be included in all City contracts of $5,000 - $14,999.99. In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR CODE §406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim.

HOUSE BILL 89 VERIFICATION

I, __________________________________________________, the undersigned representative of

_____________________________________________________, (Company or Business name) (hereafter referred to as company) being an adult over the age of eighteen (18) years of age, verify that the company named-above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:

1. Does not boycott Israel currently; and

2. Will not boycott Israel during the term of the contract.

3) Is not currently listed on the State of Texas Comptroller’s Companies that Boycott Israel List located at https://comptroller.texas.gov/purchasing/publications/divestment.php

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

SIGNATURE OF COMPANY REPRESENTATIVE:

TYPE/PRINT NAME AND TITLE:

DATE:

SENATE BILL 13 VERIFICATION

I, , the undersigned representative of

, (Company or Business name) (hereafter referred to as company) being an adult over the age of eighteen (18) years of age, verify that the company named-above, under the provisions of Subtitle F, Title 10, Chapter 809, Government Code 2274:

1) does not boycott energy companies and;

2) will not boycott energy companies during the term of the contract.

Pursuant to Section 2274.001, Texas Government Code:

1. “Boycott energy company” has the meaning assigned by Section 809.001; and

2. “Company” has the meaning assigned by Section 809.001, except that the term does not include a sole proprietorship.

SENATE BILL 19 VERIFICATION

I, , the undersigned representative of

, (Company or Business name) (hereafter referred to as company) being an adult over the age of eighteen (18) years of age, verify that the company named-above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2274:

(1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and,

(2) will not discriminate during the term of the contract against a firearm entity or firearm trade association.

Pursuant to Section 2274.001, Texas Government Code:

1) "Ammunition" means a loaded cartridge case, primer, bullet, or propellant powder with or without a projectile.

2) "Company" means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or associations that exists to make a profit. The term does not include a sole proprietorship.

3) "Discriminate against a firearm entity or firearm trade association":

a) means, with respect to the entity or association, to:

i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association;

ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or

iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; and

b) does not include:

(i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and

(ii) a company 's refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship:

(aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or

(bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity 's or association 's status as a firearm entity or firearm trade association.

4) "Firearm" means a weapon that expels a projectile by the action of explosive or expanding gases.

5) "Firearm accessory" means a device specifically designed or adapted to enable an individual to wear, carry, store, or mount a firearm on the individual or on a conveyance and an item used in conjunction with or mounted on a firearm that is not essential to the basic function of the firearm.

The term includes a detachable firearm magazine.

6) "Firearm entity" means:

a) firearm, firearm accessory, or ammunition manufacturer, distributor, wholesaler, supplier, or retailer; and

b) a sport shooting range as defined by Section 250.001, Local Government Code.

7) "Firearm trade association" means any person, corporation, unincorporated association, federation, business league, or business organization that:

a) is not organized or operated for profit and for which none of its net earnings inures to the benefit of any private shareholder or individual;

b) has two or more firearm entities as members; and

c) is exempt from federal income taxation under Section 50l(a), Internal Revenue

Code of 1986, as an organization described by Section 50l(c) of that code.

DOC 00010 CITY OF EDINBURG Page 13 of 17

REQUEST FOR BIDS FOR CSJ 0921-02-492 (Re-Bid) - FREDDY GONZALEZ HIKE AND BIKE

TRAIL

BID NO. 2025-15 (Re-Bid) BID OPENING DATE: September 25, 2025 at 3:30 p.m.

It is the intent of this Request for Bids to describe and ultimately make it possible for the City of Edinburg to purchase the below mentioned CSJ 0921-02-497 (Re-Bid) FREDDY GONZALEZ HIKE AND BIKE TRAIL. You are invited to submit a sealed bid for CSJ 0921-02-497 (Re-Bid) - FREDDY GONZALEZ HIKE AND BIKE TRAIL.

1. Construction of the Freddy Gonzalez Hike and Bike Trail as specified in contract documents:

Construction of the sidewalk, ramps and pedestrian signal, as per specifications.

2. Contractor shall provide all labor, materials and equipment necessary to complete job.

3. Contract shall be responsible for the cleaning and disposal of all debris from job site on a daily basis at a designated dumpsite at Contractor’s expense.

4. Contractor shall be held liable for any damages during the course of construction.

5. All areas which fail to meet specification are required to be placed in compliance at no additional cost to the City.

6. Any required prep work shall be included in this bid.

7. Work must be substantially completed within 163 work days.

8. A minimum of one (1) year warranty on labor and materials must be provided in writing.

9. Interested parties are encouraged to visit the project site, as shown on plans and specifications.

DOC 00010 CITY OF EDINBURG Page 14 of 17

BID FORM FOR

CSJ 0921-02-492 (Re-Bid) - FREDDY GONZALEZ HIKE AND BIKE TRAIL

BID NO. 2025-15 (Re-Bid)

BID OPENING DATE: September 25, 2025 at 3:30 p.m.

I/We submit the following bid in ORIGINAL FORM for CSJ 0921-02-497 (Re-Bid) - FREDDY GONZALEZ HIKE AND BIKE TRAIL according to City of Edinburg requirements, less tax.

ITEM ESTIMATED

QUANTITIES

DESCRIPTION BID AMOUNT

1 EA

USE SECTION 00405 Schedule of Unit Price Work

BID TOTAL $_____________

DOC 00010 CITY OF EDINBURG Page 15 of 17

BID FORM FOR CSJ 0921-02-497(Re-Bid) - FREDDY GONZALEZ HIKE AND BIKE TRAIL (Continued):

All Addenda issued in respect to this project shall be considered official changes to the original bidding documents. It shall be the Bidder(s) responsibility to ensure that all Addenda have been received. Furthermore, bidders are advised that they must recognize, comply with, and attach a signed copy of each Addendum which shall be made part of their Bid Submittal. Bidder(s) signature on Addenda shall be interpreted as the vendor’s “recognition and compliance to” official changes as outlined by the City of Edinburg and as such are made part of the original bidding documents.

Has the Company ever conducted business with the City of Edinburg? Yes ______ No_______

Respectfully submitted this day of , 2025.

SIGNATURE: ___________________________________________

TYPE/PRINT NAME: ___________________________________________

TITLE: ___________________________________________

COMPANY: ___________________________________________

ADDRESS: ___________________________________________

TELEPHONE NO.: ___________________________________________

FAX NO.: ___________________________________________

EMAIL: ___________________________________________

DOC 00010 CITY OF EDINBURG Page 16 of 17

ELIGIBILITY OF BIDDERS

Any Contractor intending to bid on this project to be awarded by City of Edinburg must be prequalified by Texas Department of Transportation (TxDOT) under the confidential questionnaire (CQ) level of qualification. If Contractor is not prequalified, the Contractor must submit a satisfactory Confidential Questionnaire and an audited financial statement to the TXDOT Construction Division at least fourteen (14) calendar days prior to the date that bids are to be opened.

Below are the alternate links to download the questionnaires to prequalify with TxDOT. Please submit the questionnaire and financial statements (if applicable) to cst_prequalification@txdot.gov. You can also mail a physical version of the paperwork, but keep in mind that this may delay your qualification and e-mailed applications are preferred.

Please do not e-mail a questionnaire AND mail a physical copy of the questionnaire. This duplicates our work and slows down the approval process.

It may take up to 10 calendar days from receipt of the questionnaire to review and respond to your questionnaire.

Materials Questionnaire (https://txdot.box.com/shared/static/rgpmknajrxai6wexw6ivp4at4zcmxlqd.pdf) No financial statement required; contractor limited to materials contracts

Bidders Questionnaire (https://txdot.box.com/shared/static/gcxhxcg9blzit5x8n9iuxfch7v7qv9cq.pdf) No financial statement required; contractor limited to waived construction and maintenance projects less than $300,000 A compiled or reviewed financial statement can be submitted to increase the bidding capacity;

the calculation method for bid capacity can be found on page 3-4 of the questionnaire

Confidential Questionnaire (https://txdot.box.com/shared/static/bsim5rqq2e89zpnnuk3okakga7lh48k1.pdf) Audited financial statements are required; contractor can request and bid on all construction and maintenance projects within their bidding capacity; the calculation method for bid capacity is working capital multiplied by a factor determined by TxDOT

Additional instructions:

You only need to complete one questionnaire.

The date of the financial statement (or the date of the end of the latest period covered by the financial statements) must be less than 1 year old. Additionally, financial statements must be from an independent CPA firm registered as such with the applicable state board of accountancy.

If you are a new contractor, please be sure to enclosed resumes of the authorized signers. Re-qualifications do not require resumes.

We no longer require e-mod ratings.

DOC 00010 CITY OF EDINBURG Page 17 of 17

Please separate out additional attachments from the questionnaire; do not “weave” attachments within the pages of the questionnaire. Submit a separate file with additional documents/pages.

If you wish to be a sub-contractor, you do NOT need to be prequalified with TxDOT; you will need to be registered with the Texas Secretary of State (https://www.sos.state.tx.us) and be registered with E-Verify (https://www.e-verify.gov). If you can qualify as a Disadvantaged Business Enterprise (DBE) or Historically Underutilized Business (HUB) and wish to be a subcontractor, please contact the Civil Rights Division at (512) 416-4700 for assistance.

Helpful links:

https://www.txdot.gov/business/contractors/contractor-prequalification.html https://www.txdot.gov/business/letting-bids/plans-online.html http://www.dot.state.tx.us/business/pr.htm

All bidders will have to meet a SIX PERCENT (6%) DBE goal or complete all the Good Faith effort forms with supporting documentation and submit all corresponding forms.

CITY OF EDINBURG NOTICE TO BIDDERS

00020-1 of 4

Document 00020

NOTICE TO BIDDERS

Owner: City of Edinburg Engineer: FIRM NAME 415 W. University Drive ADDRESS

Edinburg, Texas 78539 CITY, TEXAS 78500

Phone: (956) 388-8211 Phone:

Fax: (956) 383-7111 Fax:

1.00 INVITATION

A. Bidders are invited to submit an offer for performance of a Contract to the City of Edinburg located at the above address, for the following construction Project:

Project: CSJ 0921-02-497 (Re-Bid) - Freddy Gonzalez Hike and Bike Trail

Located: Edinburg, TX Freddy Gonzalez Drive from Closner Blvd (Bus Hwy 281) to Raul

Longoria Rd (FM 1426)

B. Work of the Project consists of the construction of 10’ sidewalk, ADA ramps, a pedestrian signal, and pedestrian poles as shown in the construction plans.

C. The Contract Documents are identified to CSJ 0921-02-497(Re-Bid) - FREDDY GONZALEZ HIKE AND BIKE TRAIL as listed in the Project Manual, issued by the City of Edinburg.

D. The bidder shall bear all costs associated with the preparation and submission of its bid, and the Owner will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

E. When requested, the successful Bidder shall present satisfactory evidence that Bidder has regularly engaged in furnishing products and performing construction work as proposed, and has the capital, labor, equipment, and material to execute the Work required by Contract Documents.

F. All Bidders will need to be prequalified by TxDOT. Please refer to TxDOT Item 2L Instruction to

Bidders.

G. All bidders will have to meet a SIX PERCENT (6%) DBE goal or complete all the Good Faith effort forms with supporting documentation and submit all corresponding forms.

2.00 BID SUBMISSION

A. Bids signed by an officer of the company and dated will be received at the City Secretary’s Office, at 415 W. University Drive, Edinburg, TX 78539 until 3:00 pm local time, on September 25, 2025.

B. Bids submitted after the above time will be returned to the Bidder unopened.

C. Bids shall be submitted in United States Currency and the English language on the Bid Forms and

Supplements to Bid Forms provided with this Project Manual.

D. Oral, telephonic, facsimile, or telegraphic bids are invalid and will not receive consideration.

00020-2 of 4

E. Bids will be opened and publicly read the same date bids are received in the Community Room located inside the City of Edinburg City Hall, 415 W University Dr. and via ZOOM Video Conferencing:

https://cityofedinburg.zoom.us/j/84637629143?pwd=ol12sUa7jypSmKmB9Z8BaFfKQ2gMsP.1 Meeting ID: 846 3762 9143

Passcode: 150940

F. Bids will be irrevocable for 90 days from the bid date. Bidder may withdraw after 90 days without penalty if no mutual agreement can be reached.

3.00 MODIFICATION OR WITHDRAWAL

A. Bids submitted early may be modified or withdrawn by notice to the City of Edinburg at the place and prior to the time designated for receipt of Bids. Such notice shall be in writing over the signature of the Bidder and shall be so worded as not to reveal the amount of the original Bid.

B. Oral, telephonic, facsimile, or telegraphic modification of Bids will not receive consideration.

C. Withdrawn Bids may be resubmitted up to the time designated for receipt of Bids.

4.00 CONTRACT TIME

A. The Work shall be performed within the date established in the Notice to Proceed.

B. Contractor shall pay liquidated damages in the amounts stated in Document 00500 - Agreement for failure to complete the Work within the Contract Time.

5.00 SECURITY DEPOSIT REQUIREMENTS

A. Bids shall be accompanied by a security deposit as stated in Document 00100 - Instructions to Bidders.

6.00 EXAMINATION

A. Bid Documents are on display on the City of Edinburg website, may be examined at the location below or purchased from the Engineer of Record:

Engineering Department – 2nd Floor

Edinburg, Texas 78539

7.00 AVAILABILITY

A. Bid Documents may be purchased from the Engineering Department, Engineer of Record or are available for printing at https://cityofedinburg.com/departments/finance/purchasing.php

B. All official notifications, addenda, and other Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.

00020-3 of 4

C. Bid Documents may be purchased by bidders upon receipt of a cashier’s check, certified check, money order, company check, or personal check in the amount established by the City of Edinburg or Engineer of Record. The cost includes the Project Manual w/ Specifications and one full sized set of Drawings. They can also be downloaded at no cost, as specified on 7(A).

D. The cost for the bid documents will not be refunded.

E. Bid Documents are made available only for the purpose of obtaining offers for this Project. Purchase of Bid Documents does not grant a license for other purposes.

E. On receipt of Bid Documents, verify that documents are legible and complete. Compare contents of Project Manual with Table of Contents; see that all drawings listed in the List of Drawings are included. Notify City of Edinburg should the documents be incomplete as issued.

8.00 QUESTIONS AND INTERPRETATIONS

A. Bidder is required to study Bid Documents, the site, and conditions affecting the Work, and submit written questions on interpretation of those documents and conditions, or other factors affecting the Work, to the City of Edinburg.

B. Written questions may be submitted by facsimile or email, addressed to the Engineer. No questions will be accepted after 5:00 PM, September 16, 2025. All facsimile communications shall be confirmed by mailing the original correspondence to the City of Edinburg Purchasing Department, if applicable.

C. Immediately notify the Engineer upon finding discrepancies or omissions in the Bid Documents.

9.00 ACCEPTANCE/REJECTION OF BIDS

A. The Owner reserves the right to reject or accept any bids as stated in Document 00100 - Instructions to Bidders.

10.00 PRE-BID CONFERENCE

A. One (1) pre-bid conference (non-mandatory) will be conducted by the Owner on Friday, September 12, 2025 at 10am. The pre-bid conference shall be conducted in person in the Community Room in the City of Edinburg City Hall, 415 W University Dr. and via ZOOM Video Conferencing:

https://cityofedinburg.zoom.us/j/83278053204?pwd=eqcoW6UJDqDOkaGIiTobGgtE2MMjGv.1

Meeting ID: 832 7805 3204 Passcode: 064922

B. Attendance by prospective Bidders is highly recommended. Sub-contractors, suppliers, and equipment suppliers may attend.

C. Recognizing that free and open communication will benefit all participants, the Owner does not intend to limit or curtail the exchange of information between the Engineer and the prospective Bidders. However, the pre-bid conference is conducted primarily for the benefit of prospective Bidders. As such, a specific procedure will be followed during the conference:

a. All attendees will sign-in, indicating their role with the project: contractor, supplier, manufacturer, etc.

b. Seating priority will be given to Prospective Bidders. Sub-contractors, suppliers, and manufacturer’s representatives shall remain behind the contractor area.

c. The Owner will make introductions of his staff and consultants.

00020-4 of 4

d. The Owner and consultants will give a brief description of the project.

e. Only Contracting firms (Prospective Bidders) are permitted to ask questions. Sub-contractors, suppliers, and manufacturers shall deliver their questions to the Contractor they are working with for presentation.

f. Questions and answers will be recorded and developed into Meeting Minutes. Meeting

Minutes will be distributed to meeting attendees. The Owner reserves the right to use electronic recording, or some other method to record the meeting.

D. The meeting will be conducted in English. Translators will not be provided.

E. If necessary, written clarifications or instructions will be issued in the form of an Addendum. Refer to

Section 00100 – Instructions to Bidders for specific information concerning Addendums.

CITY OF EDINBURG INTENT TO RESPOND

00300-1 of 2

Document 00300

CONTRACTOR NOTICE OF INTENT TO RESPOND

Firms interested in submitting a bid on the project as outlined in the specifications, should indicate their intention by signing, dating and returning the form to the address below prior to September 5, 2025, so that they may receive any addendums to the specifications should the need arise.

Owner: City of Edinburg Engineer: Firm Name Attn: Finance Department lfuentes@cityofedinburg.com Attn: Engineer’s Name 415 W. University Drive Address Edinburg, Texas 78539 City, State, Zip Code

Bidder:

[Please print or type the full name of your proprietorship, partnership, corporation, or joint venture. *)

Contact Name:

[Please print or type name] [Title]

Address:

[Mailing]

[Street, if different]

Telephone:

[Print or type telephone number]

Fax:

Email:

CITY OF EDINBURG INTENT TO RESPOND

00300-2 of 2

CITY OF EDINBURG FORM OF BID

00310-1 of 4

Document 00310

FORM OF BID

To: CITY OF EDINBURG

Project No.: BID # 2025-15 (Re-Bid)

Project: CSJ: 0921-02-0497 (Re-Bid) - Freddy Gonzalez Hike and Trail

Bidder: ___________________________________________________________________________ [Print or type full name of proprietorship, partnership, corporation, or joint venture]

1.0 OFFER

Having examined the place of the Work and all matters referred to in the Bid Documents, and the Contract Documents prepared by or approved by the Engineer for the named Project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the Total Bid Price of:

___________________________________________________________________________________(Dollars)

[Print or type in words, Bidder's Total Bid Price]

[Print or type in figures, Bidder's Total Bid Price]

______________________________________163_____________________________________________ [Working Days]

Unit Price or Combination Stipulated Price and Unit Price Contract. If the Bid is for a Unit Price Contract or a combination of Stipulated Price and Unit Price Contract, the Total Bid Price, including Cash Allowances, if any, is tabulated in: Document 00405 - Schedule of Unit Price Work for a Project with no Alternate Bids, or Document 00407 - Schedule of Alternates for a Project with Alternate Bids.

Cash Allowances. All Cash Allowances, totaled in either Document 00405 - Schedule of Unit Price Work, as applicable, and described in the Bid Documents are included in the Total Bid Price.

Changes in Contract Price Due to Variations in Actual Quantities. For items quoted in Document 00405 - Schedule of Unit Price Work, the Total Bid Price is based in whole or in part on the Unit Price multiplied by the quantity for each of the items listed. The Contract Price is subject to change due to variation in the actual quantities of each item in the completed Work in accordance with the Contract Documents.

Alternate Bids. Alternate Bid work, as described in the Bid Documents, will be performed for an amount added or deducted to the Total Bid Price for each Alternate Bid that is accepted by the Owner. The Owner may accept or reject any or all Alternate Bids.

Security Deposit. Included herewith is a Security Deposit in the amount of 5 percent of the greatest amount of the Total Bid Price, or Total Alternate Bid Price(s).

Period for Bid Acceptance. This offer shall be open to acceptance and is irrevocable for 90 days from the Bid date. That period may be extended by mutual written agreement of the Owner and the Bidder. After 90 days, the Bidder may withdraw without penalty if no mutual agreement can be reached.

00310-2 of 4

2.0 CONTRACT TIME

If this offer is accepted, Substantial Completion of the Work will be achieved within the time stated in Document 00020 - Notice to Bidders. The Date of Commencement will be established by the Notice to Proceed.

3.0 ADDENDA

The following Addenda have been received. The modifications to the Bid Documents noted therein have been considered and all costs relating thereto are included in the Bid Price:

Addendum No. , dated

Addendum No. , dated

4.0 SUPPLEMENTS TO THIS BID:

The following Supplements are attached as an integral part of this Bid:

[ ] Document 00405 - Schedule of Unit Price Work, if applicable [ ] Document 00411 – Bid Bond (Form supplied by Bidder) [ ] Document 00420 – Statement of Bidder’s Qualifications [ ] Document 00423 – Certification to Bidder’s Experience & Qualifications [ ] Document 00425 – Equipment & Material Suppliers List

TX-DOT Documents:

[ ] DBE Goal Commitment [ ] State of Texas Child Support Business Ownership Form [ ] System for Award Management Unique Entity Identity Number [ ] Non-Collusion Affidavit [ ] Conflict of Interest Disclosure [ ] Non-Lobbying Certification [ ] Equal Employment Opportunity Certification [ ] Clean Air & Water Certification [ ] Appendix II –…