CSI Milk Bid 26-27 CILA.pdf

April 16, 2026

To Prospective Bidders:

The Charter School Institute School Food Authority is requesting bids on milk products for the 2026-2027 school year. The Charter School Institute School Food Authority has 1 site on this bid. The enrollment of Colorado International Language Academy (CILA) is 351 students.

Attached you will find:

Attachment #1 - Request for Bid Vendor Information and Signature Page Attachment #2 - Federal Procurement Standards Relating to This Bid and Related Signature Pages Attachment #3 - Request for Bid Prices Attachment #4 - List of Sites

The bid packet including the completed attached documents listed above must be submitted to the Charter School Institute School Food Authority via email to IleneAgustin@csi.state.co.us by May 15, 2026, at 9:00 am. All participating vendors will receive notification of bid awards by May 29, 2026.

Food Service – Milk RFP Colorado Charter School Institute On Behalf of Colorado International Language Academy (CILA)

ATIACHMENT #1 REQUEST FOR BID

BID FOR MILK PRODUCTS CHARTER SCHOOL INSTITUTE SCHOOL FOOD AUTHORITY

State Services Building, 1525 Sherman St, B76, Denver, CO 80203

RETURN BID TO:

ILENE AGUSTIN, DIRECTOR OF SCHOOL NUTRITION

IleneAgustin@csi.state.co.us

BID DUE DATE:

May 15, 2026, at 9:00 am

BIDDER:

NAME OF COMPANY:

NAME OF PERSON COMPLETING BID:

ADDRESS:

TELEPHONE:

SIGNATURE:

Signature constitutes acceptance of all terms and conditions listed in this document. An electronic bid with the completed bid documents must be submitted by email to IleneAgustin@csi.state.co.us by 9:00 AM on May 15. 2026.

If you have questions, contact Ilene Agustin at IleneAgustin@csi.state.co.us or by telephone at 720-765- 2981.

mailto:IleneAgustin@csi.state.co.us mailto:IleneAgustin@csi.state.co.us

Dear Bidding Vendors:

The Charter School Institute School Food Authority is seeking bids on behalf of 1 site (see attachment #4) with enrollment of 351 students. We are seeking bids for milk products. The length of this bid is from July 1, 2026, to June 30, 2027, one-year maximum length, and may be renewed for up to 4 additional terms of one year each upon mutual agreement between the school and vendor , consistent with Article X, section 20 of the Colorado Constitution. Anticipated quantities are included on the Request for Bid spreadsheet (attachment #3).

PLEASE BE REMINDED THAT YOU MUST SIGN AND RETURN A COPY BY EMAIL OF THE FOLLOWING DOCUMENTS BY May 15, 2026, DEADLINE:

1. REQUEST FOR BID FORM - Company and Bidder Information and Signature Required (Attachment #1 above)

2. LOBBYING FORM - Attachment #2 (only if applicable)

3. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION - Attachment #2

4. ANTI-COLLUSION AFFIDAVIT - Attachment #2

5. Buy American Provision- Attachment #2

6. Equal Opportunity Employer- Attachment #2

7. Completed line-by-line prices and related information on the REQUEST FOR BID excel spreadsheet (Attachment #3)

Conditions

The Charter School Institute School Food Authority (hereafter referred to as CSI SFA) is requesting a firm price bid on each item on the attached list. Each bid must be submitted with a signed cover page, signed federal procurement documents and a completed line-by-line bid with any changes initialed by the bidder. Each school on this bid will have their own individual contract with the selected vendor. No oral or telephone proposals or modifications will be accepted. Exceptions or deviations to this bid must not be added to the bidder's proposal pages but must be on the bidder's letterhead and accompany bidder's proposal.

All participating bidders, by their signature, shall agree to comply with all the conditions, requirements, and instructions of this bid as stated or implied therein. Should CSI SFA omit anything from this bid, which is necessary to clear understanding of the work, or should it appear that various instructions are in conflict, then the bidder shall secure written instructions from the CSI SFA at least 48 hours prior to the time and date of the bid deadline.

All schools part of CSI SFA are tax exempt institutions for federal taxes under Chapter 32 of the Internal Revenue Code and from all city and state sales and use taxes.

TERMS: F.O.B destination. Delivery dates will be set by each CSI SFA school' s food service manager with the vendor upon award of the bid, however; deliveries must be made during working hours of the individual delivery sites. Failure to perform delivery within this time shall be deemed to be goods delinquent and may result in a penalty of one percent (1%) of the price of such delinquent goods for each ten (10) calendar days of delinquency and will be deducted from the accepted bid price. Deliveries in clean, safe, and proper conditions shall be the responsibility of the vendor regardless of the method used.

If a vendor has a minimum order requirement, that information must be included in the bid.

Basis of Bid Award

Award of bid shall be made to the lowest, responsive, and responsible bidder meeting the designated specifications. The CSI SFA and CSI SFA school (see attachment #4) reserve the right to award to the most responsive bidder meeting the outlined criteria if it is in the best interest of CSI SFA schools. The following is a list of the criteria that shall be used in the award of this bid.

1. Bid price-21 points

2. Superior quality and strict adherence to specifications-20 points

3. Adequate maintenance and service-20 points

4. Record of delivery and/or completion time- 20 points

5. Past Experience and cost with same or similar equipment or service- 19 points

CSI SFA and CSI SFA school (see attachment #4) reserve the right to select a bid with higher prices than the lowest of all prices received, if, in the opinion of those aforementioned, the interests of CSI FSA schools will be best served by such bid. In the event that any gratuities or kickbacks are offered or tendered to any CSI SFA or CSI SFA school employee or a subcontractor as inducement for award of a subcontract or offer, the bidder's proposal shall be disqualified and shall not be reinstated, and the bidder will be removed from the CSI SFA list of approved vendors.

Each bidder shall furnish the proposed product that is called for on the face of this proposal in strict accordance with the conditions, requirements, and specifications of this invitation to bid. In the event that CSI SFA includes trade names as part of the description of any item, any participating bidder may submit quotations or other trade-name products, providing they are equivalent. If you bid on equal, you must submit with your bid (1) a specification sheet or catalog and (2) a separate statement on letterhead attached to the bid listing the citations of you product from those items specified. All disputes concerning grades and quality of merchandise or work shall be determined by CSI FA.

Estimated quantities are included in Attachment #3. No guarantee is expressed or implied as to the quantities that will be used during the contract period of July 1, 2026, through June 30, 2027.

Estimates are based on accurate data that includes past usage and anticipated usage; however, the CSI SFA and CSI SFA school are not obligated to meet the actual number included in this bid. CSI SFA school agree to notify the awarded vendor throughout the year as early as possible when estimates will not be met because of menu changes. Note all schools will be participating in Proposition FF, Healthy School Meals for All, which provides all students with the opportunity to eat for free.

ATTACHMENT #2

SUSPENSION AND DEBARMENT CERTIFICATION U. S. DEPARTMENT OF AGRICULTURE

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-lower Tier Covered Transactions

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7CFR Part 3017, Section 3017.510, Participants' responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated.

(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS BELOW)

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Organization Name PR/Award Number or Project Name

Name of Authorized Representative Title

Signature Date

Instructions for Suspension and Debarment Certification

1. By signing and submitting this form, the prospective lower tier participant Is providing the certification set out on the form in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when the transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction", "debarred" , "suspended", " ineligible", "lower tiered covered transaction ", " participant", "person", "primary covered transaction", "principal", "proposal", and "voluntarily excluded" as used in this clause, have the meanings set out in the definitions and coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— Lower Tier Covered Transactions", without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible or voluntarily excluded from that covered transaction, unless It knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List.

7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

8. Except for transactions authorized under paragraph S of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

ANTI-COLLUSION AFFIDAVIT

STATE OF _______________________

COUNTY OF _____________________

_________________, of lawful age, being first sworn on oath say, that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a party to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with any state official of employees to quantity, quality, or price in the prospective contract, or any other terms of said prospective official concerning exchange of money or other thing of value for special consideration in the letting of contract; that the bidder/contractor had not paid, given or donated, or agreed to pay, give or donate to any officer or employee either directly or indirectly in the procuring of the award of a contact pursuant to this bid.

Signed_____________________________

Subscribed and sworn before me this _______ day of __________ 20____.

Notary Public (or Clerk or Judge)

My commission expires____________________________________

PROCUREMENT: CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Applicable to Grants, Loans, and Subgrants, Cooperative Agreements, and

Contracts Exceeding $100 ,000 in Federal Funds

Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by Section 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than

$100,000 for each such failure.

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a

Member of Congress, an officer or employee of Congress, or an employee of a Member of

Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of

Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, " Disclosure Form to Report Lobbying," in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than

$10,000 and not more than $100,000 for each such failure.

SIGNATURE NAME/ADDRESS OR ORGANIZATION DATE

SIGNATURE NAME/ADDRESS OR ORGANIZATION DATE

IMPORT PRODUCTS/BUY AMERICAN ACT

The 1998 reauthorization of the National School Lunch Act requires school districts participating in the

National School Meals Programs in the contiguous 48 states of the United States to buy food products produced in the United States (domestic) when using Federal Funds. Therefore, if there is a domestic and non-domestic product available, you must propose and supply domestic products. You may supply non-domestic products only when domestic products are unavailable. As defined in this legislation, a domestic food commodity is an agricultural commodity that is produced in the United States. A domestic food product is processed in the United States using substantially domestic agricultural commodities.

Substantially means that over 51 percent of the finished product come from American produced products. Implementing Federal Regulations are 7 CFR 210.21 and 220.16 published on September 20, 1999. You may be required to provide certification of domestic origin and content. You must certify that the majority of products you propose to supply meet the Federal Requirements in the "Buy American

Acts" and stipulate which specific products are unavailable domestically. Products not in compliance with this section shall be in violation of the Federal "Buy American" policy. This purchasing requirement does not apply in instances when: a) The product is not produced in the U.S. in sufficient and reasonable quantities of a satisfactory quality b) The cost of the US product is significantly higher than foreign products.

CERTIFICATE

I/-We hereby certify that the

Company Name Address Phone Number will abide with the Buy American Act and supply domestic products to CSI Schools.

List non-domestic products proposed to be provided:

Product Country of Origin

Upon request of the Business Services Department of the District/Cooperative, we will show proof that our practices do meet in every respect the requirements of the Buy American Act.

________________________________ (signature of owner or officer of firm)

________________________________(title)

________________________________(date)

EQUAL OPPORTUNITY EMPLOYMENT ACT COMPLIANCE

Each Responding Party must make the following certification:

CERTIFICATE

I/We hereby certify that the

Company Name Address Phone Number

Is an equal opportunity employer as defined in Title VII of the Civil Rights Act of 1964 and the provisions of the Civil Rights Act of 1991.

Upon request of the Business Services Department of the Cooperative, we will show proof that our employment practices do meet in every respect the requirements of Title VII of the Civil Rights Act of 1964 and the provisions of the Civil Rights Act of 1991.

__________________________________ (owner or officer of firm

___________________________________ (title)

ATTACHMENT #3

THE CHARTER SCHOOL INSTITUTE SCHOOL FOOD AUTHORITY ON BEHALF OF COLORADO INTERNATIONAL

LANGUAGE ACADEMY (CILA)

2026 -2027 MILK SUPPLY BID

ITEM PREFERRED

DELIVERY

DESCRIPTION/

SPECIFICATIONS

PACK QUANTITY PRICE SPECIFY BRAND/LIST ANY

Milk CHANGES

MILK BID: CHARTER SCHOOL INSTITUTE SCHOOL FOOD AUTHORITY CILA Weekly Usage

WHITE 1% Prefer 2-day delivery on

Tuesday and

Friday

8 OZ. CARTON 1%

WHITE MILK

50 per case

6 cases

Order may vary based on student usage

SKIM NON-

FAT

Prefer 2-day delivery on

Tuesday and

Friday

8 OZ. CARTON

SKIM WHITE MILK

50 per case

4 cases

Order may vary

1% or FF

Chocolate

Prefer 2-day delivery on

Tuesday or Friday

8 OZ CARTON 1%

or FF Chocolate

50 per case

7 cases

Order may vary

ATTACHMENT #4

School Name Address Manager Contact Information

Colorado International Language

Academy

540 Elkton Dr. Colorado

Springs CO 80907

Tania Talgi ttalgi@cilaschool.org mailto:ttalgi@cilaschool.org

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information

(e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint

Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1) mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410;

(2) fax: (202) 690-7442; or

(3) email: program.intake@usda.gov.

This institution is an equal opportunity provider.

http://www.ocio.usda.gov/sites/default/files/docs/2012/Complain_combined_6_8_12.pdf http://www.ocio.usda.gov/sites/default/files/docs/2012/Complain_combined_6_8_12.pdf http://www.ascr.usda.gov/complaint_filing_cust.html