CRT RFQ Architectual and Site Planning Consultant.pdf

INVITATION TO BID

The Community Renewal Team, Inc. (CRT) is requesting quote proposals from qualified Architectural Firms to assist in the development of our site located at 485-505 and 515-525 Windsor Street, Hartford, CT.

INTRODUCTION:

The fiduciary procedure for securing quotes follows Community Renewal Team, Inc. (CRT) Request for

Quotation (RFQ) guidelines. Local firms found available for the work, including those with a work history with CRT, are contacted for work detail and cost statements.

ORGANIZATIONAL PURPOSE:

CRT’s overall purpose is to prepare communities to meet life’s challenges. CRT was founded in 1963 as an anti-poverty agency serving people and families throughout the Connecticut River Valley. Early Care

& Education, Meals on Wheels, alternatives to incarceration, supportive housing and shelter, and many other CRT programs give people the skills and the resources to become self-sufficient and to thrive. In

1999, the Community Renewal Team of Greater Hartford Inc. merged with Community Action for Greater

Middlesex County to form CRT. CRT now runs major programs in several Connecticut towns, including

Meals on Wheels, Early Childcare & Education, Energy Assistance, Veteran, Senior and Youth services.

SCOPE OF SERVICES:

Beginning October 27, 2025, CRT is requesting quotes for an Architectural and Site Planning Consultant for our Property located at 485-505 and 515-525 Windsor Street, Hartford, CT. Complete site assessment to evaluate the physical and infrastructure-related conditions of the Property, including utilities, access and zoning considerations and any potential site constraints that may impact development. Consultant to prepare conceptual site plans and building layouts for the development at the Property, with specific attention to design features that support the needs of older adults.

Consultant to produce concept drawings that integrate accessibility, safety and livability elements appropriate for senior housing.

All work performed in accordance with all applicable federal, state and local laws and regulations and is subject to the review and approval of DOH.

INSTRUCTIONS TO BIDDER:

Proposals will be accepted be electronic mail in PDF format to crt-bids@crtct.org. The subject line must read “CRT RFQ Architectural and Site Planning Consultant” however no responsibility will be attached to any person or persons for the non-receipt of a proposal submitted by electronic mail due to spam, incorrect email address, or any other like circumstance. All proposals must be received by November 7th, 2025, 12: 00p.m. (noon) and the subject line of the email should reference the RFQ title, “CRT RFQ Architectural and Site Planning Consultant”.

mailto:crt-bids@crtct.org

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Late submissions will not be accepted – no exceptions.

PROPOSAL COMPLIANCE:

• CRT shall be the sole judge as to whether any and all bids comply with these specifications, and as such, a decision shall be final and conclusive. Bidders shall state in their bid any exceptions taken to the Bid specifications.

• All terms and conditions of this bid will be incorporated into any subsequent contract between

CRT and the bidder. If the bid and contract are found to be in conflict, these terms and conditions shall prevail.

• CRT reserves the right to change quantities. Bidders agree to accommodate reasonable variations above and below bid quantities.

RIGHT OF REJECTION:

• This is not an offer to contract. Acceptance of a proposal neither commits CRT toward a contract to any bidder, even if all requirements stated in this bid are met, nor limits the right to negotiate in the best interest of CRT. CRT, in its sole and absolute discretion, reserves the right not to contract with any bidder for any reason.

• CRT also reserves the right, in its sole and absolute discretion, to accept or reject any and all bids in whole or in part, to waive any irregularity and/or informality in any bid and to request and receive additional information from any bidder when such acceptance, rejection, waiver or request as deemed by CRT to be in the best interest of CRT.

• The Chief Financial Officer, their designee, or Department Head may reject or accept any and all bids in whole or in part or to waive any informality in bids received if in their opinion, it is deemed in the best interest of the organization to do so.

METHOD OF AWARD:

• Bids will be awarded to the most responsible, responsive and qualified bidder as determined by

CRT.

• The delivery date shall be a factor considered in awarding a Contract and may result in an award offered to a vendor other than the low bidder.

• Until a contract has been executed, no vendor can claim any contract rights by virtue of the receipt of the notice of acceptance of proposal alone. Awarding of the contract shall mean that a contract agreement has been executed by both the accepted vendor and CRT.

• In the event that there is a discrepancy between price written in words and in figures, the price written in words shall govern.

FAMILIARITY WITH LAWS, SITE CONDITIONS AND DOCUMENTS:

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Each bidder is required to be familiar with and to comply with the terms and conditions of the specifications and all other contract documents and with all Federal, State and Local Laws, Ordinances or

Regulations which in any manner relate to the furnishing of the equipment, material or services in accordance with the Contract.

QUALIFICATIONS OF BIDDER:

CRT may make such investigations as it deems necessary to determine the ability of the bidder to perform the work. The bidder shall furnish to CRT all such information necessary to complete this investigation as the organization may request. CRT reserves the right to reject any or all bidders if the evidence submitted by or investigation of vendor, fails to satisfy CRT that such bidder is qualified to carry out the obligations of the contract and to the work contemplated therein.

ERRORS, INTERPRETATIONS AND ADDENDA:

All information given by CRT except by written addenda shall be informal and shall not be binding upon

CRT nor shall it furnish a basis for legal action by any bidder against CRT.

INSURANCE REQUIREMENTS:

The Contractor shall provide liability insurance and name “Community Renewal Team, 555 Windsor

Street, Hartford, CT 06120” as additional insured on the Certificate of Insurance.

• Contractor shall provide a Certificate and other evidence of such insurance to CRT at the signing of the agreement and upon demand any time thereafter during the duration of this agreement in amounts acceptable to CRT not less than the following:

▪ General Liability ($1,000,000 each occurrence/$2,000,000 general aggregate);

▪ Umbrella Liability ($3,000,000 each occurrence);

▪ Professional Liability ($2,000,000 each occurrence)

▪ Workers Compensation ($1,000,000 each accident, $1,000,000 each employee, $1,000,000 disease policy limit).

DOCUMENTS TO BE SUBMITTED:

• Completed Bid Form (Attachment I): Name, address, phone number, and email address of firm/person(s) responsible for the project, if different from the Bid Form signatory

• Proposal (including rate, professional competence, and schedule of deliverables)

• Completed Customer Reference Form (Attachment II)

• Sample Certificate of Insurance

If the bidder finds any omissions, discrepancies or errors in the specifications or other Contract

Documents or should she/he be in doubt as to the meaning of the specifications or other Contract

Documents, she/he should immediately notify Jeanette Dunbar, Senior Director of Administration, which may correct, amend or clarify such documents by a written interpretation or addendum. Jeanette

Dunbar can be reached at dunbarj@crtct.org. No oral interpretations shall be made to any bidder and no

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Documents.

Proposals will be accepted by electronic mail only to crt-bids@crtct.org; however, no responsibility will be attached to any person or persons for the non-receipt of a proposal submitted by electronic mail due to spam, incorrect email address, or any other like circumstance. All proposals must be received by

Friday, November 7th, 2025, 12: 00p.m. (noon) and the subject line of the email should reference the

RFQ title, “CRT RFQ Architectural and Site Planning Consultant”.

Late submissions will not be accepted – no exceptions.

Questions regarding this RFQ can be submitted in writing to Jeanette Dunbar at dunbarj@crtct.org.

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AUTHORIZATION AND EXECUTION OF BID

1. The undersigned bidder, having fully informed themselves regarding the accuracy of the statements made herein, agrees to abide by the conditions set forth in the attached bid document, and certifies that:

a. The propose bid has been presented by the bidder independently and has been submitted without collusion and without any agreement, understanding, or planned common course of action designed to limit independent bidding or competition, with any other vendor of materials, supplies, equipment or services described in the invitation to bid.

b. The bidder has submitted this bid without collusion with CRT, any of its affiliated companies, or any employee thereof, and is unaware of any direct, personal pecuniary interest of any employee of CRT or any of its affiliated companies in the outcome of this bid.

c. The bidder has not communicated the contents of the bid to its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid, and will not be communicated to any such person prior to the official opening of the bid.

d. The bidder has not been debarred, suspended or excluded from any publicly-funded projects or programs.

e. The bidder has become familiar with and has agreed to comply with the terms and conditions of

f. the specifications and all other contract documents and with all Federal, State and Local Laws, Ordinances or Regulations which in any manner relate to the furnishing of the equipment, material or services in accordance with the Contract.

2. The undersigned bidder further certifies that this statement is executed for the purpose of inducing the

Community Renewal Team, Inc. to consider the bid and make an award in accordance therewith.

3. Complete & Sign

Legal Name of Bidder

Business Address

Phone # & Email

Print Name & Title of

Authorized Agent

Signature

ATTACHMENT I – BID PROPOSAL AUTHORIZATION FORM

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Reference #1:

Name of Company ______________________________________________________________________

Contact Name: _______________________________________________________________________

Address: _____________________________________________________________________________

Email: _____________________________________________________________________________

Description of work/project/products completed for or sold/lease to this customer:

Reference #2:

Reference #3:

ATTACHMENT II – REFERENCE FORM