Croslex-Camera-RFP.pdf

CROSWELL-LEXINGTON COMMUNITY

SCHOOLS

RFP FOR SURVEILLANCE SYSTEM

MAY 22, 2018

TABLE OF CONTENTS

Overview Leasing options Specifications for materials and service

Cameras Compatibility

Installation School Addresses

XProtect Video Management Software Licensing & Quantities or Equivalent Video Archive Storage QNAP or Equivalent Quantity of 3 Dell PowerEdge Servers or Equivalent VMWare Software Licensing or Equivalent

Timelines Questions Croswell-Lexington Bidding requirements

Selecting Proposals Other Selection Criteria Vendor Requirements Rejection of Proposals

Vendor Deliverables Worksheet for costs break down Bid Bond Requirment IRAN SANCTIONS Affifavit Familial Disclosure Affidavit

Familial Disclosure Affidavit Appendix A

Existing and estimated camera counts Maps

Exterior Frostick, Geiger & Transportation Campus Exterior High School and Middle School Campus Exterior Meyer Elementary Campus

OVERVIEW

Croswell-Lexington Community Schools is pleased to submit this proposal for services to support safety and security for the students and staff. Croswell-Lexington Community Schools would like to have a video surveillance system to be able to monitor areas listed below and provide a video feed to building level administrators (Super, Principals, Assistant. Principals, etc...) Local police, safety agencies and central dispatch. The system must be easy to use with clear methodologies for viewing and identifying areas from which the video footage is coming from. The district is currently installing a 10G backbone to all the switch closets.

FINANCING OPTIONS

Vendors are encouraged to present 3-year payment options. Some options could include zero percent financing, capital leases or installment purchase agreements.

SPECIFICATIONS FOR MATERIALS AND SERVICE

Cameras

Compatibility All cameras must be compatible with Milestone XProtect Software or equivalent.

https://www.milestonesys.com/community/business-partner-tools/supported-devices/xprotect-corporate-and-xprotect-expert/

Minimum Requirements Croswell-Lexington Community Schools requires IP cameras with a minimum

• Hikvison Smart Series or Equivalent

• 3.0 Megapixel or greater

• h.264+ encoding

• motion sensing

• True Day/Night

• True WDR

• ONVIF

• Fixed Focal (Focal Lengths will be determined upon final camera placement)

• Vari-focal ae ok was well

• Recessed Ceiling mounting if available with the model.

Multi-Sensor and Fish-eye Cameras In the event that there is an alternative to place a Multi-Sensor and Fish-eye Camera it acceptable that there may be less cameras quoted. Interior fisheye cameras should not be used in an area where daylight would exceed building interior light, like sunlight reflecting off marble or polished concrete.

Croswell-Lexington Community Schools staff recently reviewed maps and calculated estimated 135 camera (Appendix A); however, vendor recommendations on quantity and exact placement are strongly encouraged. Final placement of the cameras can and may be reviewed, by district administration at any time; Croswell-Lexington Community Schools would request recommendations on camera placement for similar k12 environments.

https://www.milestonesys.com/community/business-partner-tools/supported-devices/xprotect-corporate-and-xprotect-expert/ https://www.milestonesys.com/community/business-partner-tools/supported-devices/xprotect-corporate-and-xprotect-expert/

Installation Installation of approximate 135 interior and exterior cameras.

The areas have a drop ceiling and plenum HVAC system with the exception of Pioneer Hall at the High School. The installation shall include, Cat 6 Cabling, patch panels at the switch locations if needed, camera mounting and IP address configuration. Patch cables should be purple in color to fit in with the districts wiring practices. The district shall provide POE+ switch ports, VLAN number and IP Subnet information to the installers.

Building Inside (new) Outside (new) Total Cameras

High School 31 13 44

Middle School 23 10 33

Geiger 10 8 18

Frostick 11 6 17

Meyer 11 6 17

Transportation 6 6

Appendix E denotes requested camera install locations

School Addresses o High School

5461 Peck Road, Croswell, MI o Middle School

5485 Peck Road, Croswell, MI o Meyer Elementary

7201 Lake Street, Lexington, MI o Frostick Elementary

57 South Howard Avenue, Croswell, MI o Geiger Elementary

15 South Howard Avenue, Croswell, MI o Transportation

14 McMoran Avenue, Croswell, MI

• Lat/Long: (43.271, -82.617)

Interior o Hallways o Cafeterias o Gyms o Libraries o Band Rooms o Pioneer Hall (HS Non-drop ceiling) – Sections 500 & 600 on the map

Exterior o Main Entrances o Student Drop Off Area o Playgrounds

XProtect Video Management Software Licensing & Quantities or Equivalent The Video Management System Software must also work with existing AXIS and Hikvision Camereas

• Compatible with existing cameras installed in the district o Axis 209FD, 210A, 211, M1113, M3203 o Hikvision DS-2CD2732F-I, DS-2CD6263F

• XProtect Professional+ Base License, Quantity 1

• XProtect Professional+ Device License (per cam) o Quantity 190

• XProtect Care+ XProtect Professional+ Device License, 1 Year o Quantity 190

Video Archive Storage QNAP or Equivalent Storage for 30-day minimum archive. QNAP NAS Archive of 30 days or greater for Milestone Protect System, model TVS-EC2480U-SAS-RP R2 certified with Milestone XProtect. SAS Drives and rail kit also needed.

• QNAP NAS TVS-EC2480U-SAS-RP R2, Quantity of 1 o 24-bay 12Gbps SAS-enabled high-performance NAS/iSCSI/IP-SAN unified storage with dual built-in 10GbE ports

• QNAP Rail Kit RAIL-A02-90, Quantity of 1 o QNAP RAIL-A02-90 - Rack rail kit - for P/N: TS-EC2480U-RP

• Seagate Enterprise Capacity 3.5 HDD V.6 (Helium) ST10000NM0096 - hard drive - 10 TB - SAS 12Gb/s o Quantity of 24

Quantity of 3 Dell PowerEdge Servers or Equivalent Quantity of three, Dell 740XD Server and VMWare software and Licensing.

• Dual Intel Xeon Silver 4114 2.2G 10 Core

• 256GB RDIMM RAM (16GB Modules)

• Dell PowerEdge HBA330 Internal SAS HBA

• iDRAC9 Enterprise

• VMware ESXi 6.4 NFI

• BOSS Controller cars + with 2 m.2 sticks (raid1)

• Intel X710 Quad port 10Gb DA/SFP+ network card

• Quantity of 2 400GB SSD SAS Write Intensive

• Quantity of 10, 1.92 TB SSD Read Intensive

• Ready rails and cable arm

• DELL Sales Quote: 3000023656981.1

VMWare Software Licensing or Equivalent

• Quantity of 6 VLA VMware HCI 6 Standard CPU o SKU: HCI-STD-CPU-APROMO

• Quantity of 1 VMware V-Center Server Foundation 6 o SKU: VCS6-FND-A

• Quantity of 1 VMware Support and Subscription Production - technical support – for VMware o SKU: VCS6-FND-P-SSS-A

• Quantity of 6 VMware Support and Subscription Basic - technical support - for VMware HCI o SKU: HCI-STD-CPU-G-SSS-A

TIMELINES

June 8th 2018 the bids will be publically reviewed, at 1:00 PM at the District Central Office 5485 Peck Rd.

Croswell, MI 48422.

Bids can be submitted mailed or delivered or paper copy delivered in person, bids should also include an electronic copy on a flash drive, USB Drive.

Mailing Address: Croslex CO, 5485 Peck Rd. Croswell, MI 48422. Attn: Dallas Schell RE: Security Proposal

A rubric containing some of the following maybe used to score the bids:

• Price o Per Building breakout o Total Cost

• Integration with existing architecture/management

• Technical Specifications, Design and Service Level Agreement

• Other costs factors (prices of changing providers, price for breaking contracts, etc.)

• Warranty/Service/Support

• Product Availability and Delivery

• Vendor’s adherence to bid specifications

• Self Service Available (yes/no)

QUESTIONS

Can be submitted to Dallas Schell, dschell@croslex.org, 810-679-1596 or Keith Bishop, kbishop@croslex.org 810- 679-1000.

CROSWELL-LEXINGTON BIDDING REQUIREMENTS

Selecting Proposals Proposals will be selected using the following criteria at minimum (listed in order of importance) which are all subject to review by our staff and under Cros-Lex Board Policy 6320: http://www.neola.com/croswell-mi/search/policies/po6320.htm

• Price

• Integration with existing architecture/management

• Technical Specifications, Design and Service Level Agreement

• Other costs factors (including price of ineligible goods and services, prices of changing providers, price for breaking contracts, etc.)

• Warranty/Service/Support

• Product Availability and Delivery

• Vendor’s adherence to bid specifications.

Other Selection Criteria

• Alternatives, variations and exceptions must be clearly stated.

• We reserve the right to consider proposals based on their relative merit, risk and value to our school district mailto:dschell@croslex.org mailto:kbishop@croslex.org http://www.neola.com/croswell-mi/search/policies/po6320.htm http://www.neola.com/croswell-mi/search/policies/po6320.htm

• We reserve the right to negotiate with any vendor. The successful vendors may be asked to participate in negotiations and be asked to revise their proposals based on these negotiations.

• We reserve the right to cancel in part or in full, this RFP if it is in the best interest of our students.

• This RFP does not commit us to award a contract, to pay any costs incurred in the preparation of a response to this request, or to procure or contract for services or equipment.

• Where the quantity purchased effects the price per unit, the vendor is to indicate the price break points in relation to the number of units.

• Product pricing shall be in effect for the period covered for 45 days.

• The vendor's proposal will indicate the product's availability and a delivery timetable.

• All bids must be itemized and include the per unit and total extended cost of items. All delivery, shipping, and insurance charges must also be listed.

• In submitting a bid, each vendor represents that they have read and understand these requirements.

Vendor Requirements

• Vendors must be an authorized re-seller of the products that they propose.

• Vendors must list the certifications that they possess that are relevant to the products or work they propose.

• Vendors may be asked to provide references related to product installation, financial stability, support services and/or understanding of educational computing needs.

• Vendors are required to comply with all state and local building codes.

• Submit Statement of Iran Economic Sanctions Requirement per board policy 8120:

http://www.neola.com/croswell-mi/search/policies/po8120.htm

Rejection of Proposals The District reserves the right to accept or reject all proposals and to waive any minor discrepancies or technicalities in the proposal or specifications, or in the event that if this project fails, or when deemed to be in the best interest of the District. The Cros-Lex Board of Education can terminate, reject the bids at any time and without notice.

http://www.neola.com/croswell-mi/search/policies/po8120.htm

VENDOR DELIVERABLES

WORKSHEET FOR COSTS BREAK DOWN

Item Cost

Estimated Labor and installation materials for each building

High School $

Middle School $

Frostick $

Meyer $

Geiger $

Transportation $

Camera Cost by Type

Total Number of Each Cameras

Interior $

Exterior $

Multiple Sensor $

Other (add lines as needed) $

XProtect Video Management Software Price

XProtect Pro+ Software, Licensing and Maintenance $

Video Archive Storage

QNAP NAS, RAILS & 10tb Drives $

Quantity of 3 Dell PowerEdge Servers

3 Dell PowerEdge 740xd, Dual CPU, 256Gb RAM $

VMWare Software Licensing

VMWare VSphere, VSAN HCI & Maintenance $

Total Project Cost

Total of Installation & Materials For the Entire Project $

BID BOND REQUIRMENT

• Bidders shall submit with his/her bid, a bid guarantee at the minimum amount of 5% percent of the total bid price, which shall be in the form of a firm commitment such as a bid bond or irrevocable letter of credit. To the successful bidder, upon execution of such further contractual documents (i.e. insurance coverage) and bonds as may be required by the bid.

IRAN SANCTIONS AFFIFAVIT

To be completed by the vendor, Included on next page.

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the ______________________ (the “School District”) Request For Proposals For _____________________________ (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :___________

216888643.1

FAMILIAL DISCLOSURE AFFIDAVIT

To be completed by the vendor, Included on next page.

Familial Disclosure Affidavit The undersigned, the owner or authorized officer of the below-named contractor (the

“Contractor”), pursuant to the familial disclosure requirement provided in the Croswell-Lexington Public Schools’ (the “School District”) Request for Bids for __________________, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor, and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District’s Board of Education Members and its Superintendent may be found at www.croslex.org.

List any Familial Relationships:

CONTRACTOR:

Print Name of Contractor

By:

Its:

STATE OF )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :___________

219650177.1 58596/323509 http://www.croslex.org/

APPENDIX A

Existing and estimated camera counts This represents the data gathered the staff of Cros-lex Community School for estimated camera needs.

Building Existing Inside Outside Total New

Cameras

HS 38 33 20 53

MS 15 23 10 33

GE 3 10 8 18

FE 0 14 6 26

ME 2 14 6 26

Bus Yard/

Transportation

Fenced in Area Cams to be mounted on light poles

0 6 6

81 69 138

(trim 2 cams per building)

Cams

MAPS

Exterior Frostick, Geiger & Transportation Campus Transportation Google Maps https://www.google.com/maps/place/43%C2%B016'15.2%22N+82%C2%B037'03.8%22W/@43.2708902,- 82.6221094,2274m https://www.google.com/maps/place/43%C2%B016'15.2%22N+82%C2%B037'03.8%22W/@43.2708902,-82.6221094,2274m https://www.google.com/maps/place/43%C2%B016'15.2%22N+82%C2%B037'03.8%22W/@43.2708902,-82.6221094,2274m

Exterior High School and Middle School Campus 5461 Peck Road, Croswell, MI 48422 5485 Peck Road, Croswell, MI 48422

Exterior Meyer Elementary Campus o 7201 Lake Street, Lexington MI 48450

Camera Count Summary

Map Legend

C

C

C

C

New Interior Camera

New Exterior Camera

Upgrade Existing Camera

Existing Camera (keep)

C

C C

C C C C C

CC

C C

CCC

C

C

C

C

C

C

C

C

C

C

C

C

C C

C

C

C

C C

CC

C

C

C

C

C

C

C

C C

C

C

C

C

C C

C

C

C C

C

CC

C

C

C

C

CC

C

CC

C

C

C C

C C

CC

C

CC

C

CC

C

C

C C