RFQ-CRHC24-043_Amendment1_EagleButteSD.pdf

DEPARTMENT OF HEALTH AND HUMAN SERVICES Public Health Service Cheyenne River Service Unit PO Box 1012 Eagle Butte, SD 57625

(605) 964-7724

Reference: CRHC24-043 Amendment #1

July 23, 2024

To Whom It May Concern:

Enclosed is the executed SF-30 document signed and dated by the Contracting Officer in reference to Amendment #1, to solicitation number CHRC24-043. Please retain for your own records.

Should you have any question or need information, please contract Jordyn Brown, Purchasing Agent at (605)964-1566 or via email at jordyn.brown@ihs.gov

Sincerely, Craig Wells, Chief of the Contracting Office Great Plains Indian Health Service

Attachments mailto:jordyn.brown@ihs.gov

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. X is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

CRHC24-043 Amendment #1 as follows:

1) Post Questions/Answers

2) There are no other changes by reason of this amendment

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

2. AMENDMENT/MODIFICATION NUMBER

PAGE OF PAGES

1 1

5. PROJECT NUMBER (If applicable)

6. ISSUED BY

Cheyenne River Health Center 24276 166th St PO Box 1012 Eagle Butte, SD

CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NUMBER

CRHC24-043

9B. DATED (SEE ITEM 11)

07/01/2024

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE

(X)

4. REQUISITION/PURCHASE REQUISITION NUMBER

IHS1492475

3. EFFECTIVE DATE

07/23/2024

1. CONTRACT ID CODE

Questions/Answers

CRHC24-043

Carpet Steaming Services

1. Will there be an on-site visit prior to the proposal due date? If not, can we schedule one?

No site visit schedule. But on can be made available upon request.

2. Is there an incumbent? If so, can you share the previously awarded contract ID?

3. No , This is a new need

4. I would like to know if there is a provision for site visit in this RFQ solicitation and if so, how can i participate?

Refer to answer in Question #1

5. What is the timeframe for completion of carpet cleaning?

We would work with the company on this.

6. There are no comparable size carpets in my area. We do a couple that approach 20,000sqft.

Would that suffice? Yes

7. What would be considered a prohibitive record for individuals with a record to work?

This comes from the back ground check. But typically, no felonies, or any charges involving crimes against children or domestic violence, they can’t owe the federal government money

8. With security and management there for supervision of individuals are they still disqualified?

Yes because they have to pass a background check and patient protection is of the upmost importance.

9. Will natural dry work or do we need air movers and dehumidifiers to speed drying

Will need to provide dryers

10. Is there a preference for the protective coating brand or type?

No, just some kind of protection

11. Can you advise if there is a site visit or if one can be scheduled?

If they can schedule on that works without time frame, we can do site visit. They need to provide their own travel and accommodations

12. Will payments be made in two separate payments for each cleaning invoiced?

We would pay after the service.

13. Can we bill after the first cleaning? Yes

14. Also, once invoiced will the term be net 30?

This is advertised as a Small Business set aside. It’ll be a net 15

15. I have been asked for photographs of the typical areas to be cleaned with the amount of furniture to be moved.

Multiple pics sent to Jordyn on 07.12.24 show stains and some furniture that would need to be moved.

16. Do you also have a square footage breakdown?

Contractor shall steam clean 129,973 sq feet of carpeted area (Description of Service/SOW) 7.0

17. Is there a scheduled site visit?

Refer to answer in Question #1

18. Will the government please clarify if there is an incumbent providing service on this contract or is this a new need?

This is a new need

19. If there is an incumbent, can the government please provide the most recent contract award number/contract value?

This is a new need

20. Is it possible to do a site visit?

Refer to answer in Question #1

21. Could you please let us know the available dates and the exact address for the visit?

The 23rd, 24th, and 26th Cheyenne River Health Center 24276 166th St.

PO Box 1012 Eagle Butte, SD 57625

22. I am reaching out to know if extraction cleanings will be accepted for this solicitation. Essentially extraction is steam cleaning but it pulls the stains and bacteria with deep penetration from the carpet completely. Steam cleaning is more of a surface clean. Please let me know your thoughts on the carpet extractor cleaning process.

Yes, extraction would be accepted.

23. I was wondering if you could kindly let us know if there’s an incumbent, the value of the previously awarded contract and payment term.

This is a new need

24. Are site visits okay to be scheduled Regarding the Carpet Steaming project in Eagle Butte, SD Notice ID: CRHC24-043? If possible We would like to view the equipment and furniture listed that is in need of being moved as well as accurately confirm measurements in our estimate. We are flexible anytime this week at your convenience

See question 1, 11 and 21.

25. I have been asked for photographs of the typical areas to be cleaned with the amount of furniture to be moved.

Here are photos for example