PODIATRY SOLICITATION.pdf

A. a. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355) & FAR 37.4, Non-Personal Health Care Services Contract (10 U.S.C. 2304 and 41 U.S.C 253). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

b. The Indian Health Service/Cheyenne River Health Center intends to award a Firm Fixed-Price, Non- Personal Service Contract to provide Podiatry Services for the Medical Department at the Cheyenne River Health Center located in Eagle Butte, South Dakota. All orders may be submitted via email to Danielle.chasinghawk@ihs.gov

(i) This solicitation is being issued under solicitation number CRHC-24-006.

(ii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02 dated 01/22/24.

(iii) This is a Small Business Set-Aside and the associated NAICS code is 621391 Offices of Podiatrist, with a Small business Size Standard of $9.0 Million, Product Service Code is Q520 Podiatry Services .

(iv) Services purchased through this contract will be Podiatry Services for patient care. A list of line items, quantities/units of measure at attached. The “Unit Price” is an all-inclusive cost. All “inclusive cost” is defined to include, but not limited to travel, lodging, per diem, benefits, fuel, freight etc., plus all other costs pertinent to the performance of this contract. The period of performance will be a base year, plus the option to exercise, Two (2) one (1) year option terms.

See Attached Pricing/Cost Schedule.

(v) Description of Services: Include, continuous Podiatry Services, required by the attached Performance Work Statement, for the Cheyenne River Health Center, Eagle Butte, South Dakota.

(vi) The period of performance will include one base year, plus the option to exercise two-1 year option years. Delivery and acceptance terms for this order are with the PWS. POP: Base Year:

04/01/2024 – 03/31/2025, OY1: 04/01/2025 – 03/31/2026, OY2: 04/01/2026 –03/31/2027.

(vii) The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sept 2023), applies to this acquisition. Quotes shall be submitted on company letterhead stationery, signed and dated; it shall include, at a minimum;

1. Solicitation number CRHC-24-006

2. Closing Date: March 4, 2024 at 1:00pm MST

3. Name, address, telephone number of the offeror and email address of the contact person

4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.

5. Terms of any express warranty

6. Price and any discount terms

7. “Remit to” address, if different than mailing address

8. A completed copy of the representations and certifications at FAR 52.212-3

9. Acknowledgement of Solicitation Amendments, if issued

10. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1579_222340

Quotes shall also include the following to be considered acceptable.

1. Price/Cost Schedule.

2. Proof of Malpractice Insurance Coverage.

3. Certify they understand and can meet all requirements listed in this Solicitation, Performance

Work Statement and Attachments.

4. Candidate information, to include: Resume, current/up-to-date licenses & certifications as requested in the PWS, completed Background clearance forms attached to this solicitation, proof of Mandatory Employee Health Records Requirements as spelled out in the PWS, and guarantee report date.

(vii) The clause 52.212-2. Evaluation – Commercial Services and Commercial Products applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror on which offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The following factors shall be used to evaluate offeror’s:

• Problem & Approach

• Past Performance

• Key Personnel

• Management The Government will conduct a best value evaluation to determine offeror(s) for award. In doing so the Government may award to other than the highest technically rated proposal.

(viii) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (Nov 2023), with its offer. The offeror shall complete only paragraphs (b) of the provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov

(ix) The clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition. See attachment for Full Text.

(x) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders (Dec 2023) – See attachment for Full Text.

(xi) Offerors are due on March 4, 2024 by 1:00 PM MST, and can be emailed to Email:

Danielle.chasinghawk@ihs.gov

Questions in reference to this solicitation shall be submitted to the email address listed above. The last day to submit questions is February 16, 2024 at 1:00pm MST. No questions will be answered after this date/time. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective vendors through a solicitation amendment.

(xii) Points Of Contacts: Danielle Chasing Hawk, Supervisory Contract Specialist, Danielle.ChasingHawk@ihg.gov, 605/964-0605 or Kolbi Haskell, Purchasing Agent, Kolbi.haskell@ihs.gov 605/964-1565

(xiii) Contractor will need a UEI number, TIN number, and be active & registered in SAM at www.sam.gov.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1657_236576 http://www.sam.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1974_281919 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2174_322700 mailto:Danielle.chasinghawk@ihs.gov mailto:Danielle.ChasingHawk@ihg.gov mailto:Kolbi.haskell@ihs.gov http://www.sam.gov/

Invoice Processing Platform (IPP) The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system in compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date. The IPP website address is: https://www.ipp.gov If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

SECURITY CLEARANCE

Performance of this contract will require routine access by employees of the Contractor or its subcontractors to facilities or systems controlled by the Indian Health Service (I.H.S.). Before starting work requiring routine access to I.H.S.

facilities or systems each person must complete a FBI National Criminal History Check (Fingerprint Check) adjudicated by an I.H.S. employee using the Office of Personnel Management Personnel Investigations Processing System.

Contractors shall allow five business days for I.H.S. processing of fingerprints taken electronically at an I.H.S. site and thirty business days for non-electronic processing of fingerprints using FBI Form FD-258. A list of I.H.S. sites with electronic fingerprint capability is available from the Contracting Officer.

In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on the HHS Office of Inspector General List of Excluded Individuals/Entities (LEIE), http://exclusions.oig.hhs.gov. As soon as practicable prior to the start of work, the performance of the work the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for screening before they begin work.

The Contractor is responsible for conducting security preclearance investigations in sufficient depth to ensure that each Contractor or subcontractor employee referred to I.H.S. is not on the LEIE and can obtain a favorable fingerprint clearance. Each security preclearance shall be conducted sufficiently in advance of the start of performance to avoid delays caused by denial of access. If this is a Time and Materials, Labor-Hour or Cost Reimbursement contract, the contractor shall not charge for or be reimbursed for labor hours or other costs incurred for employees who are unable to perform due to denial or access or the excess time required to resolve and clear unfavorable security clearance findings. If this is a Fixed Price contract, denial of access due to security clearance findings shall not be a basis for excusable delay or an increase to the contract amount.

Government will pay for the cost to process the contractors suitability clearances. However, multiple investigations for the same position may, at the Contracting Officers discretion, lead to reduction(s) in the contract price of no more than the cost of the extra investigation(s).

Employees that DO NOT have access to LMS, contractors, volunteers, or IHS employees with IPA’s or MOA’s to tribal organizations please, click here IHS Sexual Abuse Prevention website. When the contractors have completed and passed the training, please have them send a copy of the last page of the training with Name, Date, and Time to their Supervisor, COR, and Kimmen LeBeau, e-mail: Kimmen.LeBeau@ihs.gov mailto:IPPCustomerSupport@fiscal.treasury.gov https://www.ihs.gov/sexualabuseprevention/training/ mailto:Kimmen.LeBeau@ihs.gov

SERVICES AND PRICES/COSTS

(Fixed-Price, Services, Commercial Items)

Firm Fixed Price, Non-Personal Services contract, to provide Podiatry Services, for the Cheyenne River Health Center, located in Eagle Butte, South Dakota. The Period of Performance will be from April 1, 2024 through March 31, 2025 with two (2) one (1) year options.

BASE YEAR: 04/01/2024-03/31/2025

Item No

Descript of Service Estimated Qty

Unit Unit Price Total Amount

1. Podiatry (Three 8 hr. days per month)

288 HRS

TOTAL Base Year:

OPTION YEAR ONE (1): 04/01/2025 – 03/31/2026

Descript of Service Estimated Qty

Unit Unit Price Total Amount

1. Podiatry (Three 8 hr. days per month)

OPTION YEAR TWO (2): 04/01/2026-03/31/2027

Descript of Service Estimated Qty

Unit Unit Price Total Amount

1. Podiatry (Three 8 hr. days per month)

1. AGGREGRATED TOTALS

TOTALS

1. Base Year (04/01/2024-03/31/2025)

2. Option Year One (04/01/2025-03/31/2026)

3. Option Year Two (04/01/2026-03/31/2027)

AGGREGRATED TOTAL FOR ALL THREE

YEARS:

Section B Solicitation: CRHC-24-006 Podiatry Services Cheyenne River Health Service

B.1. TYPE OF CONTRACT (FAR 52.216-1 (APR 1984))

The Cheyenne River Health Center - Indian Health Service (IHS) is requesting proposals in accordance with the Request for Proposal to provide Podiatry Services for the Cheyenne River Health Center in Eagle Butte, S.D. The Cheyenne River Health Center anticipates awarding a Firm Fixed Price Non-Personal Healthcare Service, Purchase Order, from this solicitation. The contract is for one (1) base year from April 1, 2024 through March 31, 2025 with two (2) – one

(1) year options in a twelve (12) month period. The Indian Health Service reserves the discretionary authority to exercise any one of the two (2) option years.

B.2. CONSIDERATION AND PAYMENT

The Contractor shall provide the commercial services described in Section C, Description/ Specifications/Work Statement. Except as otherwise specified in the contract, the Contractor shall furnish the necessary personnel, materials, services, facilities, and otherwise provide all tasks necessary for or incident to the performance of the work set forth herein. The Contractor shall be paid upon submission of an invoice and completion and acceptance (if deliverable) or verification (if service) by the Contracting Officer Representative at the location where the Task Order has been issued on behalf of or where the services have been rendered, of the deliverables and/or services, clause 52.212-4 (i) (2), Prompt Payment, and Section G.2 of this contract.

This is a Small Business competitive solicitation and the offer your firm submits will be used by the Indian Health Service to determine, which offer is the “Lowest Price, Technically Acceptable” to the government. Be advised that the quantities listed within are, “estimates only” and it is not the intent of IHS to be obligated to order the “maximum quantities”.

B.3. CONTRACT PRICE

a. Upon delivery and acceptance of the item(s) specified in the Delivery Article in Section F of this contract, the Government shall pay to the Contractor resulting from the firm-fixed price cost.

b. Upon delivery and acceptance of the services described in the Scope of Work of this contract and identified in the schedule of charges below, the Government shall pay to the Contractor the total prices set forth below and will be paid from the following Contract Line Item Numbers (CLINs) accordingly:

Section B Solicitation: CRHC-24-006

Cheyenne River Health Service

Base Year: April 01, 2024 thru March 31, 2025 Regular Clinic Hours – Eight (8) hours per day x three days per month - 288 Hours $_______________.

Total Estimated Contract Price for the Base Year $_______________.

1st Option Year: April 01, 2025 thru March 31, 2026 Regular Clinic Hours – Eight (8) hours per day x three days per month - 288 Hours $_______________.

Total Estimated Contract Price for the Option Year One $_______________.

2nd Option Year: April 01, 2026 thru March 31, 2027 Regular Clinic Hours – Eight (8) hours per day x three days per month - 288 Hours $_______________.

Total Estimated Contract Price for the Option Year Two $_______________.

Total Estimated Contract Price for the Base + Two (2) Option Years

B.4. OPTION PRICES

a. Unless the Government exercises its option pursuant to the option clause referenced in Contract Clauses section of this contract consists only of the Base Period specified in this contract.

b. Pursuant to FAR Clause 52.217-8, Option to Extend Services and FAR Clause 52.217-9, Option to Extend the Term of the Contract, set forth in Contract Clauses of this contract, the Government may, by unilateral contract modification, require the Contract to perform the Option Period (s) as defined in the Performance Work Statement of this contract. If the Government exercises this/these option (s), notice must be given before the expiration date of the contract.

c. Upon the delivery and acceptance of the Option Services described in the Performance Work Statement of the contract and identified in the price schedule, the Government shall pay the Contractor the unit price (s) set in the price schedule and will be paid from the Contract Line Item Numbers (CLINs) accordingly.

d. If the Government exercises its option pursuant to the Option Provision of this contract, the Government’s total estimated contract amount is represented by the sum of the price of base plus option periods as set forth the proposal schedule

Section C Solicitation: CRHC-24-006

Cheyenne River Health Service

PERFORMANCE WORK STATEMENT

Cheyenne River Health Center (CRHC)

Podiatrist

General

This performance based work statement describes the requirements for non-personal services for Podiatry to support the mission of the Indian Health Service (IHS)/Cheyenne River Health Center (CRHC).

The mission of the Cheyenne River Indian Health Service Hospital in Eagle Butte, South Dakota is to provide the best possible health care services to Cheyenne River Reservation in South Dakota.

Background

The Indian Health Service (IHS) an agency within the Department of Health & Human Services is responsible for providing federal health services to American Indians and Alaska Natives. The Indian Health Service provides a comprehensive health service delivery system for approximately 1.9 million American Indians and Alaska Natives who belong to 567 federally recognized tribes, in 35 states. The Indian Health Service Headquarters is located in Rockville, MD and then divided into twelve physical areas: Alaska, Albuquerque, Bemidji, Billings, California, Great Plains, Nashville, Navajo, Oklahoma, Phoenix, Portland and Tucson.

The Great Plains Area Office (GPAO) works in conjunction with its 19 Indian Health Service Units and Tribal Managed Service Units to provide health care to approximately 122,000 Native American located in North Dakota, South Dakota, Nebraska, and Iowa. The Area Office’s service units include seven hospitals, eight health centers, and several smaller health stations and satellite clinics.

Our facility, the Cheyenne River Health Center (CRHC), falls under the GPAO. Cheyenne River Health Center (CRHC) provides medical care for approximately 9,000 tribal members living on the CRST Reservation. Serving a rural area, many of our patients travel 100 miles’ round trip to receive care. The CRHC was built in 2011 to provide an expanded level of health care services specifically designed to meet the needs of the CRHC population. Services include: Emergency Room Department, Pharmacy, Physical Therapy, Public Health Nursing, Radiology Services, Inpatient Care, Laboratory, MRI, Dental, Community Health, Contract Health Services, Dietitians, Audiology, Eye Care, Inpatient, and Specialist Clinics: OB/GYN, ENT, and Podiatry. The Cheyenne River Sioux Tribe through a 638 contract with IHS, operates four satellite health stations which offer basic ambulatory services at Cherry Creek, Red Scaffold, Swiftbird, and Whitehorse communities.

Objective

To provide Podiatry services 3 days per month as needed during the term of the contract.

Period of Performance

Base year, to include 2 option years.

Base Year: April 1, 2024 through March 31, 2025 Option Year One: April 1, 2025 through March 31, 2026 Option Year Two: April 1, 2026 through March 31, 2027

Cheyenne River Health Service

Work Schedule

Provide 3 days per month (8 hours per day) as needed Podiatry consultation every month, scheduling of which will be agreed to by the contract Podiatrist and Clinical Director. Podiatrist only paid for hours worked.

Place of Performance

Cheyenne River Health Center Outpatient Department 24276 166th Street Airport Road Eagle Butte, South Dakota 57625

DESCRIPTION OF SERVICES: The contractor shall provide Podiatry services required for the Cheyenne River Indian Health Service Hospital.

This contract is a non-personal health care services contract, as defined at Far Part 37.101 under which the Contractor is an independent contractor and which shall allow the Government to evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of the services rendered, (e.g., professional judgements, diagnosis for specific medical treatment). The Contractor shall indemnify the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance. The Contractor shall maintain medical liability insurance, in the coverage amount acceptable to the Contracting Officer, which is not less than the amount normally prevailing within the local community for the medical specialty concerned.

Upon the receipt of an IHS purchase order, the Contractor shall locate, credential, and have available sufficient staffing to provide Podiatry coverage for the Podiatry Department.

The standards of medical practice and duties of the Contractor through its physicians shall be determined pursuant to Governing Body bylaws, medial staff bylaws, rules and regulations of the appropriated IHS hospital, applicable provisions of law including but not limited to rules and regulations of any and all governmental authorities relating to licensure and regulation of physicians and hospitals, and standards and recommendations of CMS (Centers for Medicare and Medicaid Services) compliance. The Contract Podiatrist shall be required to participate in a quality improvement program, which is consistent with current requirements for ongoing monitoring and evaluation of the quality and appropriateness of care.

CONTRACTOR RESPONSIBILITY

Podiatry Services will include consultative, diagnostic, routine and minor surgical care using sterilized instruments or disposable instruments whichever is available. At this time only disposable instruments are available.

Provide comprehensive assessment of the feet of person with diabetes to identify individuals at high risk for lower extremity amputations.

Manage foot complications such as osseous and soft tissue deformities, neuropathy, etc. through the use of orthopedic, medical and/or surgical intervention.

Provide palliative foot care including nail, callus, corn and skin care.

Management of ulcerations through biomechanic, medical, and surgical means.

Identify and treat lower extremity pathology of the diabetic and non-diabetic populations as it relates to the areas of sports medicine, pediatrics, geriatrics, and traumatic injuries.

The contractor will see a block of patients for diagnostics and treatment procedures. A typical workload per month will be 60 patients (range per day 12-18) based on scheduling a minimum of 2-3 patients per hour.

Establishes inter-personal and intra-departmental relationships to enhance optimal patient care.

Ensures a safe work environment and employee safe work habits.

Demonstrates competent and effective oral and written communication.

Computer efficiency required. Preferred 5 years of Electronic Health Record experience.

Maintain certification in Basic Life Support (BLS).

The Podiatrist must abide by the Cheyenne River Health Center Bylaws, Rules, and Regulations and Clinical Duties.

REFERRALS AND CONSUSLTS. The Podiatrist shall follow IHS Purchased Referred Care regulations and policies when arranging for a referral or consult. The Podiatrist shall be required to consult with other specialty practitioners for consultative opinions and continuation of care. The Podiatrist shall inform patients of the required referral or consult by indicating the specialty involved.

CONTRACTOR TIMESHEETS. The Podiatrist will be responsible for obtaining Medical Records (HIM) signature prior to Clinical Director or representative signature for the completion of their timesheet. Invoices submitted without the signed timesheet including Medical Records (HIM) and Clinical Director signatures will not be paid.

PROCEDURE GUIDANCE. Contractor Podiatrist shall perform procedures compatible with the medical facility’s operating capacity and equipment.

PRIVACY OF INDIVIDUALLY IDENTIFABLE HEALTH INFORMATION. The Contract health care providers shall provide patients with the utmost care and attention. All patients shall be assured of their privacy and personal dignity. The Contractor shall ensure strict compliance to the release of Protected Health Information in accordance with the Code of Federal Regulation, Title 45, Public Welfare, Subtitle A, Department of Health and Human Services, Part 164, Security and Privacy (45 CFR 164) and AFI 41-210, “Patient Administration Functions” paragraph 2.2.3, “Health Insurance Portability and Accountability Act (HIPAA)” and paragraph 2.3, “General Guidelines on Releasing Medical Information”.

COMMUNICATIONS. The Contractor shall ensure contract Podiatrist maintain open and professional communication with members of the Medical Staff. Complaints validated by the Hospital Accreditation Specialist and Clinical Director or shall be reported in writing to the Contracting Officer (CO) and the Contractor for action.

ENGLISH LANGUAGE REQUIREMENT. The Contractor Podiatrist shall read, understand, speak and write English fluently.

DOCUMENTATIONS. Contractor personnel shall prepare all documentation to meet or exceed established CMS standards and Cheyenne River IHS Medical Staff Bylaws.

AVAILABILITY:

HOURS OF OPERATION: 3 days per month (8 hours per day). Make up days will be at the discretion of the Clinical Director.

CONTINUITY OF SERVICES/REPLACEMENT STAFF. The Contractor point of contact shall ensure qualified personnel are available to provide coverage at all times.

PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY. On occasion, services may be required to support an activation or exercise of contingency plan outside the normal duty hours. Emergency situations (i.e. accident and rescue operations, civil disturbances, natural disasters) may necessitate the contractor provide increased or reduced with the contractor for the cost of these emergency requirements.

RECORDS. The contractor shall document all patient encounters legibly in the patient medical record. All documentation shall be timed and dated. Verbal orders are to be used as infrequently as possible. In the event of a major disaster or code all verbal orders are to be signed off immediately following the code or disaster. All Medical Records must be signed by the Podiatrist and charge ticket completed at the end of the visit. All Medical Records are to be completed within 24 hours of the Podiatrist scheduled shift. All documentation shall meet the current CMS guidelines.

Final payment will be withheld until all medical records are completed by the contract Podiatrist.

PERSONNEL REQUIREMENTS

CONTINUING MEDICAL EDUCATION (CME) / CERTIFIED EDUCATION UNITS (CEU) REQUIREMENTS.

Maintain CME and review pertinent journals, books and publications. Health care providers registered or certified by the national/medical associations shall continue to meet the minimum standards for CME to remain current. CME hours shall be reported to the credentials office for tracking by the Clinical Director.

LICENSURE/REGISTRATION. Contractor must maintain a current active and unrestricted license in at least one of the 50 United States or US territories.

CERTIFICATION. Board certified in field of specialty is favorable.

FORMAL EDUCATION. The Podiatrist must possess an ASHA accredited graduate degree from an accredited American College or University.

EXPERIENCE. The Podiatrist must have a minimum of 3 years of experience within Podiatry to include fellow and residency time within the past 36 months prior to Podiatrist beginning performance at Cheyenne River Health Center.

PERFORMANCE-BASED SERVICE DELIVERY SUMMARY. The contractor’s performance will be measured based on the following Performance Requirements. The Performance Requirements will be measured against Government Performance Standards and monitored in accordance with the following Methods of Government Surveillance or what is known as a Quality Assurance Surveillance Plan (QASP) to determine compliance. A 5% deduction will be assigned to each Performance Requirements not met. Deductions shall be assessed against individual invoices when services are not performed or do not meet contract requirements. Deductions will be done by the category that was deficient.

Performance Standards

Performance Task/Requirement

Indicator Standard/(AQL) Acceptable Quality

Level

Surveillance (QA) Quality Assurance

Incentive

Completion of documentation of patient record

All patient records must be documented accurately, correctly, and completely within 24 hours of patient visit

100% Random observation and HIM Report

5% deduction from weekly invoice.

Deductions will increase by 1% in subsequent months.

Prompt and continuous coverage

Agency must provide a competent Podiatrist to ensure no gaps in coverage.

100% Provider Schedule For every shift not covered by Agency, the shift rate will be deducted from next submitted invoice

Credentialing Agency is allowed 3 business to submit required credentialing documentation

100% Credential Report 5% deduction from weekly invoice.

Deductions will increase by 1% in subsequent months.

Performance Evaluation. If the contractor fails to perform required services at the acceptable quality level, payment may be withheld until the contractor makes corrections. In the event that the contractor fails to perform any required services, the COR will provide written notice of such to the Contracting Specialist and CCO and the contractor. The Contracting Office will issue the contractor a Contract Discrepancy Report (CDR). The contractor shall have seven

(7) calendar days to provide the Contracting Office with their response to the CDR. Upon evaluation of the contractor’s response to the CDR for tasks surveilled, the contractor’s payment for the month in which the performance is question occurred will be calculated as outlined above.

Contractor Payment. If the contractor fails to perform required services at the acceptable quality level, payment may be withheld until contractor makes corrections.

The contractor shall be paid a fixed flat rate of per hour. No differential pay for government holidays, compensation time, and night differential. Holidays and weekends shall be included as part of the work period and considered regular hours.

Quality Assurance Surveillance Plan (QASP). The purpose of the QASP is to provide a government developed system to assure the use of quality assurance methods in the administration of the performance based acquisition standards. The intent is to ensure that the Contractor performs services for the Cheyenne River Health Center that are provided in accordance with performance requirements set forth in the contract documents, that the government receives the quality of services called for in the contract and that the government only pays for the acceptable level of services received.

The plan provides the basis for the COR to evaluate the quality of the contractor’s performance. The oversight provided for in the contract and in this plan will help ensure that service levels reach and maintain the required levels throughout the contract term. Further, this plan provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required past performance evaluations.

GOVERNMENT FURNISHED PROPERTY AND SERVICES.

EQUIPMENT. Contract providers shall have joint use of all available equipment for performing services required by this contract. Clinical space for the provision are and services.

PERSONAL PROTECTIVE EQUIPMENT (PPE). The Government will furnish the contract provider(s) with appropriate PPE. The Government will be responsible for any repair, cleaning and inventory required for the PPE.

This does not include any type of uniform or laboratory coat.

IDENTIFICAITON CREDENTIALS. The Cheyenne River Health Center will provide each contract provider with the required identification card.

FORMS. The Cheyenne River Health Center will provide required Government forms used in the performance of services.

SUPPLIES. The Cheyenne River Health Center will provide medical and non-medical supplies commonly used in the facility for the care and management of patients and the performance of the requirements of this contract.

HOUSING. Contractor shall be responsible for all applicable Federal, State, and Local Taxes, Meals, Travel/Transportation, lodging, and per diem.

Government Housing: Lodging is available in government housing at prevailing rates, if available, and must be paid by the contractor. There are limited furnished units available for contract employees and prevailing rates range from Single -$34.72 daily, Shared $16.58 daily and Trailer Pads - $8.00 daily (Rates are subject to change).

Local Hotel: Cheyenne River Motel (605) 964-8888.

SERVICES

ORIENTATION. The Contractor shall ensure that all new contract providers participate in the Cheyenne River Health Center Facility Orientation with an overlap of services to include one additional day. Providers must arrive on a Monday-Friday excluding holiday and participate in the orientation, which must be completed in the Monday- Friday timeframe, prior to providing services at the hospital. Initial and ongoing orientation to the Cheyenne River Health Center, hospital policy and procedure related to perform of duties outlined in the Performance Work Statement and the Indian community served.

Administrative Support. Cheyenne River Health Center will provide normal office administrative support services, to include telephone, fax machines, copy machines, and utilities.

Patient Scheduling. Facility personnel will assist in patient scheduling. Complete administrative control of the patient shall remain with the facility.

Cheyenne River Health Center will provide all other ancillary personnel services required, including personnel to move patients or equipment.

CONTRACTOR FURNISHED ITEMS AND SERVICES

GENERAL. Except for those items or services specifically stated above to be Government furnished, the Contractor shall furnish everything required to perform this contract in accordance with all of its terms.

CONTRACTOR OWNED EQUIPMENT. The provider will provide his/her own stethoscope.

INITIAL INSPECTION. Contractor owned equipment will be inspected and approved by the biomedical equipment maintenance section prior to use in the facility.

NURSING SERVICES. Contractor will bring his/her Nurse to coordinate patient flow, assist in patient preparation, support the treatment plan, and serve as liaison between contract and service unit staff.

GENERAL INFORMATION

PERSONNEL.

POINT OF CONTACT. The Contractor shall provide a point of contact who shall be responsible for the performance of the work. The point of contact shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract. The Contractor shall designate this individual, in writing, to the Contracting Officer before the contract start date. An alternate may be designated, but the Contract shall identify those times when the alternate shall be the primary point of contact.

CRIMINAL BACKGROUND INVESTIGATION. The Government will conduct at government expense, a state criminal history check on individuals providing direct, unsupervised child care services under this contract. As a minimum, the Contractor shall contact the Cheyenne River Health Center Contracting Officer for obtaining all necessary forms and directions for filing background check information in writing and electronically on personnel hired at the beginning of the contract. This action shall take place no later than five (5) working days from contract award date. Contractor shall submit completed personnel background check applications within Five (5) business days after award date to the Contracting Officers for processing. Contractor personnel will be required to be fingerprinted. Requests for personnel hired subsequent to the contact start date shall be submitted to the Government no later than five (5) working days from the employee’s first duty day. Contractor shall provide a list of substitute contract personnel fulfilling contingency situations (i.e. absences of certificated contact personnel). Names of substitutes and credentials shall be provided 15 calendar days in advance to accomplish background checks.

Contractor personnel receiving an unfavorable background check shall not be employed. Cheyenne River Health Center may employ an individual pending completion of successful background checks.

Background checks will be based on fingerprints of individual obtained by a Government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories.

Individuals shall have the right to obtain a copy of any background check pertaining to themselves and to challenge the accuracy and completeness of the information contained in the report.

Individuals who have previously received a background check shall provide proof of the check to the Clinical Director or obtain a new one.

CONFLICT OF INTEREST. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of HHS (Health and Human Services), unless such a person seeks and receives approval in accordance with the Department of HHS.

APPEARANCE. Employees are expected to comply with reasonable dress, grooming and hygiene standards based on comfort, productivity, health and type of position occupied. Employee attire will be in good repair, and should not be considered offensive, disruptive or unsafe.

Contract providers shall display their identification badge on their outer clothing.

PROTECTIVE CLOTHING. When required and supplied by the Government, the provider shall wear special protective clothing and shoe covers. When duties will be performed in specified areas, a disposable protective hood shall be worn to ensure infection control standards are met. The Government will provide this hood. These items shall remain the property of the Government and shall not be removed from the facility. After use, protective clothing shall be turned in or destroyed as directed by the Infection Control Policy.

PRIVILEGING REQUIREMENTS. The contract providers’ credentials shall be reviewed by the Credentialing Specialist and the Credentialing Committee. The Contractor is responsible for ensuring that proposed providers possess the requisite credentials to enable granting of privileges by the Cheyenne River Health Center Medical Staff sufficient to allow for performance of al tasks identified. Medical Services cannot be performed by a contract Podiatrist until professional staff membership and the Great Plains Indian Health Service Governing Body has granted clinical privileges in writing.

Initial applications for clinical privileges, to include credentials action history, malpractice history, and certified true copies of the documents listed below, shall be submitted to the Cheyenne River Health Center Credentialing Committee, through the Credentialing Specialist, no later than 3 calendar days after receipt of notice of contract award.

a. Copy of valid, current unrestricted state license and applicable Board Certification. (Submission of required with proposal).

b. Possess a ASHA accredited graduate degree from an accredited American College or University.

c. Documentation of continuing education and training.

d. Current Basic Life Support (BLS) or CPR. (Submission required with proposal).

e. A signed consent for release of information.

f. A list of all states in which contract Podiatrist currently holds or has held a license to practice related services.

g. A current copy of the proposed contract Podiatrist professional resume.

h. Certification of current physical examination. The certification shall have a statement signed by the examining physician stating that the employee is free of any contagious diseases. The physical examination shall be current as of 12 months prior to application for privileges.

i. Maintain medical liability insurance, in the coverage amount acceptable to the Contracting Officer, which is not less than the amount normally prevailing within the local community for the specialty concerned.

Applications for privileges will be screened through the National Practitioners Data Bank.

Re-appointment shall occur no less than every two years, in accordance with Cheyenne River Health Center Medical Bylaws.

DENIAL/TERMINATION OF PRIVILEGES. Actions to limit, suspend, or revoke clinical privileges will be in accordance with the procedures outlined in the Medical Staff Bylaws. The Clinical Director, will notify the Contracting Officer, and provide copies of pertinent documentation, as soon as possible when the necessity to exercise such authority becomes apparent. The Contracting Officer will notify the Contractor of the initiation of the revocation process if such action becomes apparent.

REVIEW OF CREDENTIALS PACKAGES. The Government reserves the right to limit the number of credentialing packages it will evaluate.

Cheyenne River Health Service

HEALTH REQUIREMENTS

The contract Podiatrist shall provide proof of current immunizations (Hep B, MMR, Varicella, Tdap, Flu) status and a current TST within the past year.

EMERGENCY HEALTH CARE. Cheyenne River Health Center will provide emergency health care for the contract Podiatrist for injuries incurred while on duty in the facility. These services will be billed to the Contractor at the current full reimbursement rate.

MEDICAL QUALITY IMPROVEMENT/RISK MANAGMENET (QI/RM).

The contract Podiatrist (s) shall participate in QI/RM activities to the extent required by Section 2C, AFI 44-119 and the individual Cheyenne River Health Center QI/RM plan or regulation.

The Government will evaluate the Podiatrist’s professional, as differentiated from administrative, performance under this contract using Quality Improvement standards specified in paragraphs 2.1 and 2.2. Nothing in this paragraph precludes the Government from also conducting inspections under the Inspection/Acceptance requirement of FAR clause 52.212-4.

PERFORMACE EVALUATION

The Cheyenne River Health Center will evaluate the contractors’ performance under this contract. Evaluations will be provided to the contactor, in writing. These evaluations may be used by as a record of contract performance history for the purpose of evaluation in other competitive or non-competitive acquisitions.

FREEDOM OF INFORMATION ACT (FOIA) PROGRAM. All FOIA request shall be delivered immediately to the Medical Records Supervisor.

PHYSICAL ACCESS. The Contractor shall return identification badge to the IT Department and house keys to the Housing Officer, upon completion/termination of the contract.

Physical Security. The contractor shall safeguard all government property, including controlled forms provided for contractor use. At the close of each work period, government equipment, facilities, and other valuable materials shall be secured.

Weapons, Firearms, And Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on the Cheyenne River IHS compound.

Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of IHS personnel, contractor personnel or patients.

The contractor shall prohibit their use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of person other than contractor employees engaged in performed of contract work requirement in those areas.

Section E Solicitation: CRHC-24-006 Podiatry Service

SECTION E – INSPECTION AND ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor’s performance, evaluating the quality of services provided by the Contractor, and performing final inspection and acceptance of all deliverables and services called for by the contract.

The COR shall ensure that services provided by the contractor maintain the required levels of performance throughout the life of the contract.

All services delivered to the COR will be deemed to have been accepted 30 calendar days after date of delivery, except as otherwise specified in this RFP, if written approval or disapproval has not been given within such period

Section F Solicitation: CRHC-24-006

Cheyenne River Health Service

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance shall be as follows:

Base Year - 04/01/2024 – 03/31/2025 Option Year One (1) - 04/01/2025 – 03/31/2026 Option Year Two (2) - 04/01/2026 – 03/31/2027

F.2. PLACE OF PERFORMANCE

Cheyenne River Health Center 24276 166th Street, Airport Road Eagle Butte, S.D. 57625

F.3. PERFORMANCE REQUIREMENT

The contractor must perform to a level that is satisfactory and in accordance with the Performance Work Statement.

A. Record of Services Provided

Time sheets shall be submitted by the contractor every 2 weeks to the Clinical Director or designee.

Time sheets SHALL BE signed by the Clinical Director or Deputy Clinical Director (or delegate). No invoices will be processed unless the Clinical Director or Deputy Clinical Director (or delegate) has provided properly signed time sheets to the Cheyenne River Health Center Contract Officer Representative monitoring and overseeing this contract and its invoices. A record must be maintained in order to follow the budget of the contract. This is a firm fixed price unit price purchase order. Records will be maintained for the life of the contract as per FAR regulations for contract close processes and will be subject for review and/or audit by the Clinical Director or Contract Officer or Contract Officer Representative at any time during business hours.

F.4. DELIVERY REQUIREMENTS

When a deliverable due date occurs on a weekend or a Government holiday, the deliverable will be due on the following Government business day.

GOVERNMENT HOLIDAYS

New Year’s Day January 1 Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May

Section F Solicitation: CRHC-24-006

Cheyenne River Health Service

Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday November Christmas Day December 25

F.5. FAR 52.242-15 Stop-Work Order (AUG 1989)

F.6. FAR 52.242-17 Government Delay of Work (APR 1984)

Section G Solicitation: CRHC-24-006

Cheyenne River Health Service

SECTION G – CONTRACT ADMINISTRATION

G.1. AUTHORITIES OF GOVERNMENT PERSONNEL

Authority to negotiate changes in terms, conditions, or amounts cited in this contract is reserved to the Great Plains Area Indian Health Service Contracting Officer.

Notwithstanding the Contractor’s responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government’s points of contact during the performance of this Contract:

G.1.1. CONTRACTING OFFICER

The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this Contract is:

Craig J. Wells, Chief of the Contracting Office Indian Health Service/Great Plains Area IHS (GPAIHS) 115 4th Ave SE, Fed. Bldg. Rm. 309 Aberdeen, SD 57401 Phone: 605-226-7567 e-mail: craig.wells@ihs.gov

All communications pertaining to contractual and/or administrative matters under the contract shall be sent to the address above and to the following Contract Specialist:

G.1.2. CONTRACT SPECIALIST

Danielle Chasing Hawk, Contract Specialist Cheyenne River Health Center 24276 166th Street, Airport Road Eagle Butte, South Dakota 57625 Phone: 605-964-0605 e-mail: Danielle.chasinghawk@ihs.gov

G.1.3. CONTRACTING OFFICER’S REPRESENATIVE APPOINTMENT AND AUTHORITY

The name and address of the COR assigned to this project is:

Stephanie Red Elk, Contracting Officer’s Representative (COR) Cheyenne River Health Center 24276 166th Street, Airport Road mailto:craig.wells@ihs.gov mailto:Danielle.chasinghawk@ihs.gov

Cheyenne River Health Service

Eagle Butte, South Dakota 57625 Phone: 605-964-0507 e-mail: Stephanie.redelk@ihs.gov

The COR shall be responsible for:

a.) Monitoring the Contractor’s technical progress, including the surveillance and assessment of performance and issuing technical changes;

b.) Interpreting the Performance Work Statement;

c.) Technical Inspections and acceptances required by this contract;

d.) Assisting the Contractor in the resolutions of technical problems encountered during the performance of this contract; and, e.) Monitoring funds available for obligation under this contract.

The Contractor will receive a copy of the written COR designation from the Contracting Officer.

It will specify the extent of the COR’s authority to act on behalf of the Contracting Officer.

G.2. INVOICE SUBMISSION