attachments-Amend2_EagleButteSD.pdf

Solicitation # CRHC23-05 Mobile MRI IHS/Cheyenne River Health Center

Question/Answers

1. Can we submit proposal without tech info, resume and details as We use a staffing agency for techs and will not know this info unless we are awarded the contract and hire a tech for the contract. At that point we can send said info. –I don’t see this as a problem as long as you can guarantee gapless coverage.

2. System Requirements:

- What is the make and model MRI preferred.-Siemens or GE

- How many channels does the MRI need to have? - The more channels that are provided the better the image quality.

- Are there any scanning capabilities you will require? Anything that’s not typical of a standard MRI. –This is not a requirement, it would be nice to perform abdominal studies that require power injection. However, I do not know if this is something a mobile MRI is capable of.

3. The mobile will be used 52 days a year, if so, can the mobile stay at the facility year-round on shore power? Might be a possibility and discussed before award. But preference is to not have on-site.

4. How many patients per day do you anticipate scanning (asking to know how much contract will be needed). –Currently we have 9 -45 minute time slots.

5. What day of the week are scans performed on? Same day every week? -Every Wednesday is preferred.

6. Do you require Apps training? -The MRI tech should be familiar with the MRI machine and typically all MRI techs have had some form of apps training.

7. Can the mobile be delivered the afternoon before each day scans will be done for set up or prior to 7:00 am the day scans are performed. –Yes, the MRI truck can come the day before or day of.

8.Is it hard for an employee to get in and out of your site? Why do they need lodging? Not hard to get in and out of site. Lodging would be anticipation due to weather or other emergency’s.

9.It is stated in RFP contractor is required to advertise for employment of MRI tech on the reservation. Is there anyone on the reservation qualified/certified to do the job of MRI tech? Not that we are aware of.

10.You only need services one day a week 52 weeks a year? Yes

11.How many clinics were cancelled last year for unforeseen circumstances? Approximately, 5 but all were made up on an agreed other day.

12.What is the start date of service? 02/01/2023

13.Currently, we do not have JCHO accreditation because we do not bill insurance. We currently only do private contracts where JCHO accreditation is not required. Could we began the process of accreditation after services begin? No soltcrTA

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The Cheyenne River Heatth Center(CRHC), in Eagte Bufij South Oakota ir reque3ting rlsponses to this Rcquest For Proposel (RFP) to pmvide Moblte Magne0c Resonence Irraging (MRt) Scrviccs. CRHC intends to award a Fim Fucd Price, Non-Pcfsonal Savice, pe,tofmance gascd conlract. Thc RFQ is issued as unre3tricted and the assoclated NAICS Code b 62 i O l 2-OisgnoEtic tmaging Centcrs.

Craig Wclls, CCO, IHS/GPA

PREVIOUSEOITION IS NOT USAALE Prucribao by cSA - FAR (at CFR) 53.212

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SCHEOJI.E OF SUPFLIEi/SERVIC€S 21.

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The quoled'unit price' 3hall bs an ell-inclusive pdce.

All 'inclu3ive unit price' b dcfincd to irclude travel, todging, per diem, fringe bcneils, plus aI other costs pqlinent to lhe p€rtqmance of thi3 confact.

Period of Pertormance will be award dete foa on€ yeer erd bur, one yea? oPtion years.

Base Year 02/01/2023 -0113112024

Mobile MRI Serviceg

Option Ycar One(1): O2lO1t2O24 ,01131t2025

Mobile MRI SeMce.

Oplion Year Tno(2): 02t01t2O25 -01t31t2026 Mobile MRI Servbe3

Option Year Three(3r: 02101 t2O26 -01 t31tZO27 Mobile MRI S€rviceg

Option Ycar Four(4r'. 02101 t2027 -01131 t2O2B

Mobile MRI S€rvices days oays days days days

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NOTICE TO QUOTERS

REQUEST FoR QUoTES (RFQ): cRHc23-05

QUOTE DUE DATE: Quoler ere duc January 3,2023 @ l:00 PM MST

RETURN RFQ TO: Cheyennc River Scryice Uoit Attn: Stephanic Charger PO Bor l0l2 Eagle Buttc, SD 57625 Telepbone: ffirg$-1724 Fax: 605-964-7737

GENERAL DESCRIPTION:

Firm Fixed Price, Non-Personal Service Healthcare Contract for Mobile MRI Services, at the Cheyenne River Health Center, Eagle Butte, SD.

The Period of Performance shall be from February I , 2023 through January 31, 2024, plus 4 -one year option years. Contractor shall perform in accordance with the Performance Work Statement.

The quoted "unit price" shall be an all-inclusive price. All "inclusive unit price" is defined to include travel, lodging, per diem, fringe benefits, plus all other costs pertinent to the performance of this contract.

This RFP is issued unrestricted and the associated NAICS code is 621512.

BASISFORAWARD:

The basis for award will be based on "Best Value" with trade-offs that takes in consideration the evaluation factors listed below. Therefore, in addition to price the govemment will consider the evaluation factors in determining the successfrrl quote that repres€nt best value to the govemment. Under best value principles, there is no requirement that a contract be awarded on the basis of lowest price. Offeror is to bid on the Base Year and each Option Year. IHS reserves the right to make a single award or multiple awards, whichever is most advantages to the

Govemment. This is a competitive solicitation and the offer your firm submits will be used by the Indian Health Service to determine, which oller is the "Best Value" to the government. Be advised that the quantities listed within are, "estimates only" and it is not the intent of IHS to be obligated to order the "quantities".

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Performrnce Work Stetement

MobileMRI

Cheyenne River Healtb Center

Ergle Butte, Soutb Dakotr 5?625

C-l Generel

To provide Mobile MRI services for the Cheyenne River Health Center located in Eagle Butte, South Dakota. The mission of the Cheyenne River Health Center (CRHC) is to provide the best possible Health C.ue services to the Native American population on the Cheyenne River Indian Reservation. To meet the mission ofCRHC it will require contractor support to assist the Indian Health Service with mobile MRI services in the Great Plains Area.

The Contract resulting from this solicitation shall:

a.) Be a fixed-price non-personal health care service contracl under which the Contractor is an independent contractor thal will result in a bas€ year + 4 - I year option years.

b.) Allow the Govemment to evaluate the quality of professional and administrative services provided.

|.l Scopc of Work

The Contractor will be required to provide MRI equipment and technologist for medical MRI studies and supply any needed contrast Once a week for one year (52 days). The contractor will provide a list of all MRI exams the company is capable of performing with the initial proposal.

In the event ofa contrast reaction, thermal injury, or injury resulting from a ferromagnetic object entering the MRI suite the MRI tech shall implement the RRS (Rapid Response System) notirying the Emergence Department for assistance, and document the incident and report it to the CRHC radiology supervisor.

The government reserves the right to accept or reject services ifthe level of performance is unsatisfactory to lndian Health Service (IHS).

The Joint Commission on Accreditation of Health Care Organizations standards must be considered and adhered to at all times in order to be compliant, The Contractor shall be accredited through Joint Commission or like agency. All Medical Information generated through the performance of this contract shall remain the prope(y ofand subject to lhe exclusive control of the Indian Health Service.

The Contractor is responsible for maintaining Patient Confidentiality and adhering to the Privacy Act of 1974 and the Health Insurance Portability and Accountability Act (HIPPA) of l9%.

1.2 Personnel

The Contractor must have verifted documentation lhat MRI Technologists who perform magnetic resonance imaging (MRI) examinations participate in ongoing education that includes annual training on safe MRI practices in the MRI environment.

Page 1of 7 o If contractor were to extend and the TST/PPD/GoldD(-ray were to expire during the extension time frame, the expiring items must be complered and submitted to CRHC prior to extension bcing signed by CRHC o Flu vaccine for current Flu Season if contracted b€tween Sept I and April I e Fit Test within the last year, to onc of the following N95 mask: Moldex WL, Moldex Large, 3M 1860 Small,3M 1860 Rcgular, Halyard "dnckbill" Regular, Halyard "drrckbill" Mediurn.

o Fit test cannot expitt wirhin contracted timc o If contractor were to extend and the fit test werc to expire during the extension time frarne, a new fit test must be completed and submitted to CRHC prior to extension bing signed by CRHC Optional records thd arc not mandated at this time but subject to change dcpending on Federal Regulation: COVID vaccinations

-COVID vaccination and boosterl s;.

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Request for Proposal: CRHC 23-05 Mobile MRI Services - Section B

SERVICES AND PRICES/COSTS

(Fixed-Price, Services, Commercial ltems)

Firm Fixed Price, Non-Personal Services, contract, to provide Mobile MRI Services, for the Cheyenne River Health Center, locat€d in Eagle Butt!, South Dakota. The Period of Performance wi{l bc from 02101/2023 - 0l /31/2024 for the base year, plus 4-one year option years.

l. Brrc Year: 02101n023 - 0113112024

Itcm No

Descript of Servic€ Estimated ow

Unit Pricc per Day Total Amount

I Mobile MRI Services

52 days x $ $

2, Option Yerr ODe (l): 02/0U2024 - 0l/31/2025

Itcm No

Descript of S€rvice Estimated Otv u nrt Unit Price Total Amount

I Mobile MRI Services

<) days x $ $

3. Optior Ycrr Two (2): 02/01/2025 - 0113112026

Itcm No

Descript of Service Estimated

Qtv Unit Unit hice Total Amount

I Mobile MRI Services

<.' days x $ $

4. Opriotr Ye.l Thc. (3)r 02/0112026 - 0li3ln027

It€m No

Descriot ofService Estimated Qtv

Unit Price pcr Day 'l'otal Amount

I Mobile MRI Services c, days x $ $

Page I of 2

Request lor Proposal; CRHC 23-05 Mobile MRI Services - Section B s.Option Ycrr Forur (41:0210U2027 - 0 I /3l /2028

Item No

Descriot of Service Estimated Oty

Unit Price per Day Total Amount

Mobile MRI Services

52 days x $ $

6. AGGREGRATED TOTALS

TOTALS

I Base Year Total J

2. Option Year One (l ) Total $

3. Option Year Two (2) Total { A Option Year Three (3) Total $

5. Option Yeal Four (4) Total $

AGGREGRATED TOTAL: s ltage 2 of 2