Crawfordville P&P 700.1257 QSP.pdf

Page 1 of 82 QSP 700:1257 Offeror's initials of acknowledgement are required on all pages of this submittal: _______________

Offeror’s Initials DC2-518B (Revised 6/22/2020)

STATE OF FLORIDA

DEPARTMENT OF CORRECTIONS

QUOTE SUBMITTAL PACKAGE (QSP)

700:1257

CRAWFORDVILLE (02-1) PROBATION AND PAROLE OFFICE

WAKULLA COUNTY, FLORIDA

The Department of Corrections, Division of Community Corrections, will be accepting quote submittals for lease space in an existing building to be utilized as a Probation and Parole Office in Wakulla County, Florida. Offered space must be within or abutting boundaries as specified in Attachment B.

The Department has authorized Savills Occupier Services to be its’ exclusive representative for this solicitation for lease of office space. Questions and matters related to this lease space requirement and the Quote Submittal Package solicitation must be submitted in writing only to the Departments’ authorized broker identified below:

Savills Occupier Services

Attention: Mark Wilkins, Licensed Real Estate Broker Email: mwilkins@savills.us

US Postal: 1150 Assembly Drive, Suite 310 City/State/Zip: Tampa, FL 33607

Cell Phone: (813) 957-2154

Offers under this Quote Submittal shall be received by the Department’s Issuing Officer at the below address to no later than 10:00 a.m. on February 12, 2024.

The written Offers are acceptable via US Mail, private courier service, or hand-delivery to:

Florida Department of Corrections Office of Community Corrections

ATTN: Richard Roesler 501 South Calhoun Street

Tallahassee, Florida 32399-2500

Submissions must include:

• The original and one copy of the Offer

• One electronic copy in “pdf” format (on USB flash drive)

• Submission must be in a sealed envelope (or another sealed/suitable package)

• Clearly mark the outside of the sealed envelope with the referenced QSP 700:1257

Submittals which are late, unsealed, missing, and Offers which are deemed by the Agency (in the Agency’s sole discretion), to be substantially incomplete, inaccurate, vague, or illegible are not the responsibility of the State and

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Offeror’s Initials DC2-518B (Revised 6/22/2020) will not be considered. Once received, all Offers and attachments shall become the property of the State of Florida exclusively and will not be returned.

Offers under this QSP will be opened by the Department’s Issuing Officer at the above address at 10:30 a.m.

on February 12, 2024.

1. SUBMISSION OF MULTIPLE OFFERS

If an Offeror has more than one site to be offered under this QSP, he/she may submit a complete Quote Submittal Package for each site in a separate sealed envelope. All terms and conditions required by this QSP are applicable for each Offer.

2. AMENDMENTS/REVISIONS AND NOTICES

This QSP 700:1257 and future amendments/revisions and notices related to the QSP will be available and accessible thru the State’s Vendor Information Portal (VIP) link: MyFloridaMarket Place Vendor Information Portal

It is the sole responsibility of interested individuals to check the VIP site for future amendments/revisions applicable and to give appropriate consideration when submitting an Offer for this QSP 700:1257.

3. LEASE

Attachment C to this Quote Submittal Package is the form lease agreement (and related addenda) which contains the general terms and conditions required by the State of Florida. Other terms and conditions may be required by the State of Florida to consummate a transaction. Each Offeror should review this form in its entirety.

4. ATTACHMENTS

Offerors participating in the solicitation process for this Quote Submittal Package must be familiar and agree to comply with the requirements of the Attachments listed below. The required Attachments are available online at: MyFloridaMarket Place Vendor Information Portal and titled “QSP 700:1257”

• Attachment A – Agency Specifications

• Attachment B – Boundaries – Details the boundaries within which all Proposed Space must be located.

• Attachment C – Lease Agreement – This State Form Lease is provided to give the Offeror a general understanding of some of the terms and conditions required by the State should a lease be consummated. This is a basic standard lease form. Other terms and conditions may be required by the State for a lease to be consummated.

• Attachment D – Disclosure Statement – Each Offeror must complete and return with the Quote.

• Attachment E – Division of State Fire Marshal, Plans Review Fees, Procedures and Requirements - This attachment provides general directives for the Offeror’s compliance with the requirements of the State Fire Marshal.

• Attachment F – Energy Performance Analysis (EPA) – This Attachment provides a description of the State’s requirements for the Proposed Space. The Offeror selected for award under this QSP shall comply with this requirement before final approval of the lease agreement.

• Attachment G – Doing Business with the State of Florida

• Attachment H – Standard Method of Space Measurement

• Attachment I – Commission Agreement (Tenant Broker) – At the time of submittal of a Reply, Offeror shall agree to execute a Commission Agreement in conjunction with the lease signing. All signatures on the tenant Broker Commission Agreement must be ‘originals’.

• Attachment J – Special Power of Attorney (if applicable), must be completed and executed by the owner and returned with the Reply.

https://vendor.myfloridamarketplace.com/ http://www.myflorida.com/apps/vbs/vbs_www.main_menu http://www.myflorida.com/apps/vbs/vbs_www.main_menu

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Each Offeror should read and understand each Attachment in its entirety prior to submittal of an offer under the QSP. Additionally, should an Offeror’s Proposed Space be selected, the Offeror will, to the extent applicable, be required to adhere to the terms and conditions contained in these Attachments and/or shall be required to complete and provide the information required in any such Attachment(s).

5. PROVISIONS

As to each of the provisions and/or conditions of this proposal, time is of the essence. The parties agree and stipulate that this Quote Submittal Package and the executed lease with all attachments to this lease, upon execution by each of the parties shall constitute the entire agreement between the parties. No prior agreement, whether written or oral, and no subsequent agreement shall be valid or binding upon the parties unless each of the parties executes a written agreement reflecting the terms and/or conditions to be added or modified to the lease/contract. Both parties expressly state that the terms and conditions contained herein, with the terms and conditions set forth within the attachments, constitute the complete and total terms of the agreement. In the event of any litigation, the parties agree and stipulate that venue shall be in Leon County, Florida.

The Offeror agrees that its’ proposal shall remain valid for a minimum of sixty (60) days from the date the Department’s Notice of Award is posted on the State’s Vendor Information Portal (VIP). Any offer submitted to the Agency, pursuant to this Quote Submittal Package, must be held open and valid in all respects for this period, at any time during which the Agency may accept the offer and the Offeror agree to enter into the Lease Agreement 700:1257 which includes Attachment C, Standard Lease Agreement Form, FM 4054, and all Addenda to the Lease Agreement as referenced herein.

The “Awarded” Offeror shall agree to enter into a lease agreement using the Florida Department of Management Services’ Standard Lease Agreement Form FM 4054 [Attachment C - Do not complete]. Offeror is responsible for reading the Lease Agreement Form, including Addenda thereto, and be familiar with all aspects of its contents.

6. EQUAL OPPORTUNITY EMPLOYER

The prospective Offeror must be an equal opportunity employer. Minority participation is strongly encouraged in all proposals.

7. COMMISSION AGREEMENT (TENANT BROKER)

Offeror understands the Agency is utilizing the services of a Tenant Broker Representative (TBR) for this lease space requirement and the “Awarded” Offeror shall execute a Commission Agreement, in coordination with the Department’s Tenant Broker representative, in conjunction with the lease signing, which follows the notification of award.

8. PUBLIC ENTITY CRIME STATEMENT

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids/proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

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Offeror’s Initials DC2-518B (Revised 6/22/2020)

9. SALES TAX

The Offeror will not be exempted from the state sales tax on materials to be used in construction. The Offeror is solely responsible for the payment of all applicable taxes, permits and certificates required.

10. COOPERATION WITH THE INSPECTOR GENERAL

Pursuant to section 20.055(5), Florida Statutes, contractor and any subcontractors understand and will comply with their duty to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing.

11. FEDERAL, STATE AND THE LOCAL REQUIREMENTS

The building owner shall comply with all applicable provisions of the Federal Occupational Safety and Health Act, the Federal Communications Act, the National Electrical Code, and all other applicable laws, regulations, codes, ordinances and rules of any governmental entities that have jurisdiction. The Offeror agrees to reimburse, indemnify, defend, and hold harmless, the Agency for all losses, expenses, and damages, including but not limited to attorney’s fees and costs, arising from the violation of any laws, regulations, codes, ordinances and rules.

12. OCCUPANCY AND PAYMENT

Occupancy of the premises and/or remittance of the lease payments are contingent upon:

The delivery of an issued Certificate of Occupancy to the Agency.

A final acceptance issued by the State Fire Marshal.

All installations are operational and complete to the satisfaction of the Agency.

Completion of the Pre-Occupancy Inspection Checklist performed by a Department staff member.

DMS approval or acceptance of lease agreement.

MFMP Registration by Vendor – See Attachment G “Doing Business with the State of Florida”

Note: The specified date for Certificate of Occupancy is identified as August 18, 2025. (See Also, Lease Effective Date).

13. EMERGENCY REPAIRS

Upon occupancy, the Offeror will provide the Agency with the name(s) of contact person(s) who will be available 24 hours a day for notices to service or repair glass, plumbing, HVAC, roofing, hardware (locks), electrical, etc.

14. TYPE OF SPACE REQUIRED: EXISTING BUILDING

The offered space must be an existing building to be considered. To be considered existing, the proposed space must be enclosed with a roof system and exterior walls in place at the time of the submittal of the Reply. The offered space shall be of a condition suitable to be occupied, and/or renovated, for occupancy rather than be subject to replacement.

The total square footage proposed must be (1) on a single floor with (2) contiguous access within the proposed space and (3) proposed space must be able to provide two entrances into office space – both a front and rear/side entry; Proposed Lease Space that is located on the First/Ground Floor is preferred.

Offeror’s proposed location is in an existing building with contiguous SF (use an X to mark one of the following):

☐ YES or ☐ NO

15. LEASE EFFECTIVE DATE:

The proposed lease will be effective October 1, 2025. The space must be completed and made available for occupancy, including Certificate of Occupancy/Completion, on August 18, 2025 (approximately forty-five (45) calendar days prior to the October 1, 2025 effective date), at no charge to the Department – Offeror/Lessor to provide applicable services (i.e. trash, utilities, janitorial) as outlined in the specifications/lease upon occupancy.

Should the “Awarded” Offeror fail to make the space available by the specified occupancy date, the amount of $166.00 will be charged for each additional day until the Proposed Space is made available. Unforeseen

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Offeror’s Initials DC2-518B (Revised 6/22/2020) circumstances, beyond the control of the Offeror/Lessor (such as acts of God), which delay completion may be cause for the Offeror/Lessor to request an extension (in writing) from the Agency. If the delay is greater than forty-five (45) days, the Agency shall have the right to terminate the intent to lease and/or the lease agreement.

Note: Failure of the Offeror/Lessor to adhere to the provision requiring the submission of construction schedules (See Agency Specifications – Licensed Contractors & Construction Schedules) will prohibit the Department from granting an extension.

Offeror/Lessor agrees to mark the proposed space available for occupancy by the Lease Commencement Date (use an X to mark one of the following): ☐ YES or ☐ NO

Offeror/Lessor agrees to make the proposed space available for occupancy and ready-to-operate on August 18, 2025. (use an X to mark one of the following): ☐ YES or

☐ NO

16. INITIAL (BASE) TERM AND RENEWAL OPTIONS

The Initial (base) term of this requirement will be ten (10) years from occupancy with two (2) options for five

(5) years each.

Indicate below that the proposed space will be available to the Department throughout the Initial Term and the Renewal Option terms specified (use an X to mark one of the following): ☐ YES or ☐ NO

17. CONTROL OF PROPERTY

Replies must completely and accurately respond to all requested information, including the following:

• Control of Property – For a Reply to be responsive, it must be submitted by one of the entities listed below, and the offer must include supporting documentation proving such status. This requirement applies to the building (or structure) and the proposed parking area(s). The parking area(s) include the area of ingress and egress of same.

• The owner of record of the facility and parking area – Submit a copy of the deed(s) evidencing clear title to the property proposed.

• The Lessee of space being proposed – Submit a copy of the underlying lease agreement with documentation of authorization to sublease the facility and the parking areas thru the term of the base lease and all renewal option terms.

• The authorized agent, broker or legal representative of the owner(s) – Submit a copy of the Special Power of Attorney (Attachment J), authorizing submission of the proposal, if applicable.

• The holder of an option to purchase – Submit documentation of a valid option to purchase the facility and/or parking areas from the owner of record which, if exercised, will result in the proposer’s control of the facility prior to the intended date of occupancy.

• The Holder of an option to lease the property offered – Submit documentation of an option to lease the facility with authorization, to, in turn, sublease. Any lease must encompass the entire base lease term and any renewal option terms as required by the State. A copy of the lease agreement between the owner and the lessee must be provided to the Department at the time of the reply to this proposal.

• Certification – each Offeror shall complete the Certification and provide proof of authority.

Offeror (or Special Power of Attorney as applicable) have submitted the above documentation to evidence Control of Property for building, parking area, etcetera (use an X to mark one of the following):

☐ YES or ☐ NO

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18. DESCRIPTION AND LOCATION OF THE PROPOSED SPACE:

The Agency is seeking a minimum of 2,935 to a maximum of 3,333 square feet of net rentable space. Each Offer must specify the total net rentable square feet of space which is offered and the address of the proposed space.

The total of net rentable square feet offered must be within the minimum/maximum range stated herein.

Additional net rentable square footage, if available, may be offered as ‘rent-free’ space at the Offeror’s option.

A. SQUARE FOOTAGE AND ADDRESS OF PROPOSED SPACE

• Specify the Total Net Rentable SF offered in the Proposed Space (Must be within the acceptable range):

ACCEPTABLE RANGE = minimum of 2,935 to a maximum of 3,333 square feet)

(Net Rentable SF Offered)

• Specify the total net rentable ‘rent-free’ square feet offered:

(Rent-free Net Rentable SF Offered)

• Aggregate Square Footage of the Building/Plaza:

(Building Total SF)

• Specify the Location Address of proposed space:

Name of Building

Floor of Building

Street Address (Include Room/Suite Number if Applicable)

City and Zip Code

B. ADDITIONAL INFORMATION – BUILDING DETAILS:

• Total Number of Stories: ______________________________

• Inside City Limits: ______________________________ (Yes/No)

• Construction Year: ______________________________ (Constructed/Last Renovated)

• Sprinklered: ______________________________ (Percentage)

• Water Supply: ______________________________ (i.e. City; Fire Pump; Private; etc.)

• Roof Supports: ______________________________ (i.e. Frame; Masonry; Wind Resistive)

• Exterior Wall Type: ______________________________ (i.e. Frame; Masonry; Wind Resistive)

• Fire Department Name: ______________________________ (Servicing Department)

• Nearest Fire Hydrant: ______________________________ (Feet)

• Distance to Ocean/Gulf: ______________________________ (Miles)

• Flood Zone: ______________________________ (i.e. A-A29; A3-V16; V17-VO; X)

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Offeror’s Initials DC2-518B (Revised 7/27/2020)

19. PERMITTED USE - ZONING

Offerors shall submit a letter from the local zoning jurisdiction which verifies the offered space meets all zoning requirements, regulations, ordinances, and local and state zoning laws for the specific intended use as a Department of Corrections’ Probation and Parole Office which includes general office purposes as well as appropriate appurtenant uses such as cafeteria, training areas, vending, computer rooms, etc. This Probation and Parole Office will supervise high-risk offenders (See Also Agency Specifications – Zoning).

The permitted/zoning letter must be on business letterhead of the Zoning Department of the applicable local jurisdiction Specify intended use as a Florida Department of Corrections' Probation and Parole Office Identify the physical address of the proposed space and the signature of an authorized officer of the Zoning

Department The zoning verification is required to be submitted with the Offer

Offeror agrees and acknowledges that the use of the Proposed Space as described it is compliant with all laws. A letter from the local Zoning Department is provided as documentation with the Offer: (use an X to mark one of the following): ☐ YES or ☐ NO

20. OTHER TENANTS

If the offered space and/or parking spaces (See Also Lease Effective Date) is, or will be, presently occupied or covered by an active lease(s), during the specified need date of this QSP, the Offeror shall submit: written documentation, with the reply, of the tenant(s) acknowledgment of the Offeror’s proposal and the tenant’s ability to vacate/re-locate from the “offered/proposed” space with the time necessary to renovate the proposed space according to the specifications outlined in QSP 700:1257 by August 18, 2025 (approximately forty-five days prior to the lease effective date of October 1, 2025).

Offeror agrees to disclose, with the Reply, other tenant arrangements of the proposed office space and proposed parking spaces and that such tenant arrangements shall not impact the availability of the offered space, parking, or any part thereof, to the Agency by the specified need date of August 18, 2025. (use an X to mark one of the following): ☐ YES or ☐ NO

21. INTERIOR SPACE PLANNING – “TEST FIT” FLOOR PLANS: SUBMIT WITH OFFER

A) Each Offer shall include a floor plan, drawn to scale (Example: ¼ or ½” = 1’0”) showing a model of how a

Probation and Parole Office will fit into the present configurations – The ‘test fit’ floor plan shall delineate space utilization consistent with Agency Specifications – Space Requirements.

B) Plan shall include 1) verified square footage measurements with 2) a summary of total square footage measurements;” square footage calculations to include: (a) total gross square feet, (b) total non-usable square feet and (c) total net usable square feet.

Offeror has submitted “Test Fit” with Offer (use an X to mark one of the following): ☐ YES or ☐ NO

22. PROPOSED FULL SERVICE (GROSS) RENTAL RATES

The Offeror/Lessor shall provide the Agency with a Full Service (gross) lease structure. Therefore, the lease rate must include base rent, taxes, all remodeling renovations and/or construction (tenant improvements), all operating expenses (including, but not limited to, janitorial services and supplies, utilities, insurance, interior and exterior maintenance, recycling services, garbage disposal, security, etc.), and any amortization of required tenant improvements to the proposed space. There shall be no pass through of additional expenses.

The State is exempt from sales tax on all rent payments.

The present value discount rate to be used in evaluating the base term of the proposals received is 3.38%.

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DC2-518B (Revised 7/27/2020)

1. The Department will only accept flat rental rates for the Initial (Base) lease term. Any offers received that reflect escalator clauses and/or escalator rates will be rejected and deemed non-responsive.

Provide the proposed Full-Service Rent for each year of the Initial (Base) Term below:

INITIAL (BASE) TERM

INITIAL (BASE) TERM NET RENTABLE SQUARE FEET RENTAL RATE PER SF ANNUAL RENTAL RATE (Rate $/SF x Net SF)

Year 1 through Year 10

2. The Department will only accept flat rental rates for each of the two (2) five-year Renewal Option Terms. Any offers received that reflect escalator clauses and/or escalator rates will be rejected and deemed non-responsive.

Provide the proposed Full-Service rent for each of the two (2) five-year Renewal Option Terms as specified below:

RENEWAL TERM 1

RENEWAL OPTION 1 NET RENTABLE SQUARE FEET RENTAL RATE PER SF ANNUAL RENTAL RATE

Year 1 thru Year 5

RENEWAL TERM 2

RENEWAL OPTION 2 NET RENTABLE SQUARE FEET RENTAL RATE PER SF ANNUAL RENTAL RATE

Year 1 thru Year 5

23. OFFICIAL CONTACT INFORMATION – Each Offeror must provide the below contact information:

Name: _________________________________________ Title: _______________________________________

Company: ______________________________________ E-mail: ______________________________________

Telephone #: ____________________________________ Fax #: ______________________________________

Street Address: __________________________________ City/State/Zip: _______________________________

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CERTIFICATION

Each Offer must be signed by the owner(s), corporate officers of the owner or the legal representative(s) of the owner. The corporate, trade or partnership name must be either stamped, written or typewritten, beside the actual signature(s).

If an Offer is signed by a corporate officer or agent of the owner, written evidence of authority must accompany the submittal. If a corporation foreign to the State of Florida is the owner, written evidence of authority to conduct business in Florida must accompany the Reply.

NOTE: PLEASE ENSURE YOU HAVE THOUROUGHLY REVIEWED ATTACHMENT G – DOING BUSINESS WITH THE STATE, MYFLORIDAMARKETPLACE, CONCERNING THE INFORMATION YOU ARE PROVIDING BELOW (i.e. It is important that the business entity name and vendor identification number is the same as the Lessor and FEIN number on the approved Lease Agreement)

I hereby certify as owner, officer or authorized agent that I have read the QSP in its entirety and agree to abide by all requirements and conditions contained therein. I further certify that this Reply constitutes my formal proposal in its entirety.

Offeror’s Name

Prospective Lessor’s Name

Prospective Lessor’s FEID (for entity) or SS number (for an individual)

(Authorized Signature) Witness

(Print or type name) Witness

(Print or type title)

Relationship to Owner

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Offeror’s Initials DC2-518B (Revised 7/27/2020)

ATTACHMENTS A – J

TABLE OF CONTENTS

Attachment A ------------------------------------------------------------------------------------------------------------- Agency Specifications

*Required – Complete/Provide Documentation (as specified) and Submit with Offer Attachment B -------------------------------------------------------------------------------------------------------------------------- Boundaries

*Required – Provide Documentation (i.e. Map) and Submit with Offer Attachment C ----------------------------------------------------------Standard Lease Agreement with Addenda A, B, C, D, E, and F

Note: Information Only (Do not complete with Offer) Addendum A – Janitorial Services Addendum B – Liquidated Damages Addendum C – Employment Eligibility Verification Addendum D – Indoor Air Quality Addendum E – Additional Lease Terms Addendum F – Security Requirements (Option for Monitored Security &/or Fire Alarm System)

Attachment D ------------------------------------------------------------------------------------------------------------- Disclosure Statement *Required – Complete and Submit with Offer

Attachment E ------------------------------- Division of State Fire Marshal, Plans Review Fees, Procedures and Requirements

Note: Information Only (“Selected” Offeror must complete with lease approval)

Attachment F --------------------------------------------------------------------------------------------------- Energy Performance Analysis

Attachment G ----------------------------------------------Doing Business with the State of Florida (MFMP; W-9; Direct Deposit)

Attachment H ----------------------------------------------------------------------------------- Standard Method of Space Measurement

Note: Information Only (Standards for determining “net” rentable square footage)

Attachment I ------------------------------------------------------------------------------------- Commission Agreement (Tenant Broker)

Note: Information Only (“Selected” Offeror must complete with lease approval)

Attachment J ------------------------------------------------------------------------------------------------------- Special Power of Attorney *If applicable – Complete and Submit with Offer (Executed by Owner)

Documents Checklist:

• Phase I of the Reply – Offeror shall review all specifications in their entirety and complete/provide required information along with stated documentation with Offer; Failure of the Offeror, to provide all documentation, as specified in Phase I, may prohibit the reply from being considered/result in a determination that the Offer is non-responsive.

• Phase II and III – “Selected” Offeror shall provide identified documents; Failure of the “Selected” Offeror, to provide all documentation, as specified in Phase II and III, may result in a determination that the Offer is non-responsive/withdrawal of award.

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Offeror’s Initials

DOCUMENTS CHECKLIST- QSP OFFER

PHASE I - SUBMITTAL

I. MANDATORY DOCUMENTS REQUIRED TO BE SUBMITTED WITH THE OFFER

Failure to provide the mandatory documents specified below shall deem the Offer as Non-Responsive and the Offer will not receive further consideration.

☐ Offeror’s Initials: Initial at the bottom of each page, where indicated, to acknowledge understanding of the requirements and agreement to comply

☐ Completed QSP Packet: Fill out all required fields, provide required documentation, and complete/sign the included Certification Statement

☐ Control of Property (Proof of Authority): For a reply to be responsive, it MUST (a) be submitted by one of the entities listed and (b) include supporting documentation proving such status – This requirement applies to the building (structure), the proposed parking area(s), and the area(s) of ingress and egress thereto

☐ Zoning Letter: Letter from Local Zoning Authority stating the property offered is suitably zoned for a Department of Corrections’ Probation and Parole Office as the specified intended use

☐ Other Tenants: If applicable, written documentation acknowledging tenant’s knowledge of the Offeror’s proposal and tenant’s ability to vacate the offered space and/or parking by the proposed date, or earlier, shall be included with the Reply

☐ Test Fit Configuration (Interior Space Planning): Provide floor plan, drawn to scale (Example: ¼ or ½” = 1’0”) showing how the Probation Office layout would work in the present configuration, design must show verified square footage measurements with a summary of total square footage measurements and square footage calculations to include: (a) total gross square feet, (b) total non-usable square feet and (c) total net usable square feet (d) summary SF Totals by category (a), (b), and (c); Plans shall define the categories by color coding or similar method for proper identification, include dimension lines/room SF totals, and follow Standard Method of Space Measurement (Attachment H).

☐ Official Contact Information of Offeror: Provide the Contact Information of the Offeror ☐ Certification of Offeror: Provide Offeror/Entities’ Legal Representative Information/Signature ☐ Review Attachment A – Agency Specifications: Provide Initials on bottom of each page to acknowledge understanding of the build-out requirements and agreement of Offeror/Entity to comply ☐ Agency Specifications – Submit Visual Material: One set of clear photographs (4’ x 6”) or architect’s renderings showing exterior, front, sides and rear of the offered facility ☐ Agency Specifications – Public Transportation: Bus/transit route and schedules which serves the location offered ☐ Agency Specifications – Parking: A notarized statement from the Offeror certifying the availability and agreement to provide the needed parking spaces for use by the Department

• If the facility has other tenants, provide a statement indicating the number of parking spaces obligated to each tenant based on their current/future lease agreement

• Site plan and four (4) copies of the parking lot(s) identifying the parking spaces that will be provided to the

Agency for its exclusive use and the parking spaces assigned to other (identified) tenants ☐ Review Attachment B – Boundaries: Provide/attach a separate map indicating the location of the proposed property in relation to the boundaries identified in this Attachment B ☐ Review Attachment C – Lease Agreement (with Addenda A – F & Remaining Attachments D – J): Offeror’s initials, at the bottom of each page, evidencing Offeror’s acknowledgement/agreement to comply with terms ☐ Complete Attachment D – Disclosure: Complete and Return with Submission of Offer ☐ Complete Attachment J – Special Power of Attorney: Complete and Return with Submission of Offer (if applicable) ☐ Submittal – Return Required # of Copies: Return one (1) original, (2) copies, and (2) electronic copies of the Offer

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Offeror’s Initials

PHASE II – AWARDED OFFEROR

II. ADDITIONAL DOCUMENTS REQUIRED FROM THE OFFEROR WHICH IS SELECTED FOR AWARD OF THE QSP

Attachment I – Tenant Broker Commission Agreement: The “Awarded” Offeror shall complete and execute a Tenant Broker Commission Agreement in conjunction with the lease signing; All signatures on the Tenant Broker Commission Agreement must be ‘originals’

Draft Space Use Design “Layout” Plan (for Department approval): Within fifteen (15) business days of notification of award, the “Awarded” Offeror shall submit ‘test fit’ for revision in order to create a ‘Space Use’ Plan for Department approval – Layout shall be developed in accordance with QSP specifications, Attachment A, Agency Specifications (i.e. General Building Requirements/Space Requirement Chart) and Attachment H, Standard Method of Space Measurement

Final Design A/E Plans (full set for permitting): Within fifteen (15) business days after the Department’s approval and acceptance of the ‘Space Use’ and design plans, the “Awarded” Offeror shall submit ‘Final’ A/E plan(s). The A/E plans shall be drawn to scale (example: ¼” or ½” = 1’0”), in accordance with QSP specifications, Attachment A – Agency Specifications (i.e. General Building Requirements/Space Requirement Chart) and Attachment H, Standard Method of Space Measurement

PHASE III – LEASE AGREEMENT

III. ADDITIONAL DOCUMENTS REQUIRED FOR LEASE AGREEMENT PREPARATION AND EXECUTION

Attachment E – State Fire Marshal Plans (and) American with Disabilities (ADA) Compliancy: The “Awarded” Offeror will prepare and submit A/E plans and obtain SFM approval for the Lease Agreement to be accepted and approved. The SFM plans shall be based on the Approved/Final A/E Design Plan layout and construction, as approved between Offeror and the Department of Corrections.

The A/E plans shall include details reflecting American with Disabilities Act (ADA) Compliancy.

(See Also Attachment A, Agency Specifications – General Building Requirements, State Fire Marshal (SFM) Plans, ADA Compliance and Attachment C, Standard Lease Agreement – Article 7, Accessibility and Alternations)

Attachment F – Energy Performance Analysis (EPA): The “Awarded” Offeror selected for award under this QSP shall comply with this requirement before the lease agreement can receive final approval/execution. The Department shall be provided a copy of Offeror’s submitted energy report and the accompanying approval by the Department of Management Services’ EPA Review Officer.

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Offeror’s Initials

ATTACHMENT A

AGENCY SPECIFICATIONS

REQUIRED – Offeror Shall Review, in Full, and Provide Answers/Documentation as Necessary

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Offeror’s Initials

AGENCY SPECIFICATIONS

1. LOCATION OF SPACE

The Department requires that proposed sites be located, at a minimum, 250 feet from any of the following:

1) a school for children in grade 12 or lower;

2) a licensed day care center;

3) a children’s park or playground; or

4) a youth center

In no event will a proposed site be accepted if it is within 250 feet of any of the aforementioned facilities. Any proposed site determined to be located within 250 feet of these premises will render the proposal non-responsive and the proposal will be rejected.

Sites that are located 1,000 feet or more from the above-stated locations are preferred. The Department may accept sites more than 250 feet but less than 1,000 feet of any of the above locations, if to do so is in the best interest of the Department and the State of Florida.

Note: if proposed space is located within boundary area specified in Attachment B, the Offeror shall mark the location of the site on a map and include the map with the proposal.

Additional Requirements Regarding Location In accordance with Section 945.28, Florida Statutes, the Department must publish the location of property it intends to lease for Probation and Parole office space and if the property is located within one quarter mile (1320 feet) of any of the below-listed facilities. The Department shall also provide written notification thereof to the county or city administrator(s) at least thirty (30) days prior to signing a lease agreement.

To provide information to accomplish the above task, Offeror shall indicate in Column A (YES or NO) whether the proposed office space is located within one quarter mile (1,320 feet) of any of the following facilities. If you answered YES to any item in Column A, you must indicate in Column B, the number of feet from the facility the proposed office space is located.

*ALL DISTANCES SHALL BE MEASURED FROM THE MAIN ENTRANCE OF THE PROPOSED SITE TO THE CLOSEST ENTRANCE OF THE FACILITY.

THIS MUST BE A DIRECT MEASUREMENT USING THE SHORTEST DISTANCE. THE DEPARTMENT WILL VERIFY ALL DISTANCES.

COLUMN A

(Specify Yes/No)

TYPE OF FACILITY

COLUMN B

(Specify # of Feet Away

A school for children in grade 12 or lower A licensed day care center facility A park or playground A nursing home A convalescent center A hospital An association for disabled population A mental health center / facility A youth center A group home for disabled population or youth Any other place where children or a population which may be especially vulnerable to crime due to age or physical or mental disability regularly congregates; specifically, Page 15 of 82 QSP 700:1257

Offeror’s Initials

Location of the Proposed Space within the building or buildings:

Address of the Proposed Space is (with suite number, if applicable):

2. REQUIREMENTS FOR OFFERORS TO SUBMIT PROPOSALS - ZONING

Offerors shall submit a letter from the local zoning jurisdiction which verifies the offered space meets all zoning requirements, regulations, ordinances, and local and state zoning laws for the specific intended use as a Department of Corrections’ Probation and Parole Office. This Probation and Parole Office will supervise high-risk offenders.

The letter must be (1) on business letterhead of the Local Zoning Department of the applicable jurisdiction, (2) specify intended use as a Florida Department of Corrections' Probation and Parole Office, (3) identify the physical address of the proposed space, and (4) the signature of an Authorized Officer of the Zoning Department.

3. VISUAL MATERIAL

One set of clear photographs (4 inches x 6 inches) or architect’s renderings showing exterior front, sides and rear of the proposed facility. Color photographs and/or renderings are preferred. The Department requires the building exterior be a masonry finish and uniform throughout. (See Exterior Finishes – Selected Building)

4. SERVICES

Throughout the lease term, the “Awarded” Offeror shall furnish all services. Services provided by the Offeror shall include all necessary build-out and cleanup and shall provide the Agency with a clean, ready to operate space.

Services shall also include payment of utilities, phone lines (where applicable), trash removal five-days per week, storm water fees, recycling service, maintenance – interior, exterior, parking and common areas of premises, janitorial services, monthly pest control, and other services as provided for in the Quote Submittal Package and the Lease Agreement.

The “Awarded” Offeror will provide the lease space to the Agency (Lessee) for its’ exclusive use 24 hours per day, 7 days per week, during the lease term. The space to be leased by the Agency will be fully occupied, at a minimum, during normal business hours which are Monday through Friday from 8:00 AM to 5:00 PM, excluding State holidays.

During holidays, evenings, weekends (Saturdays and Sundays), or any other period of time, the lease space may be fully or partially occupied – occupancy of the leased premises during the lease term and any subsequent renewals will be determined by the operational needs of the Agency – solely at the Department’s discretion. Services, excluding Heating and Air Conditioning, shall be provided during normal business hours of occupancy, unless otherwise agreed to by the Department, at no additional cost to the Agency (Lessee).

5. PUBLIC TRANSPORTATION

Specify availability of current public transportation to the Offeror’s proposed facility.

Offeror Response – Use an X to Mark Yes or No:

☐ YES or ☐ NO Taxi ☐ YES or ☐ NO Bus (Specify Frequency of Bus Service) * ______________ ☐ YES or ☐ NO Other (Specify Other “Type” of Transportation) __

*Offeror: Must Submit Documentation with Reply – provide current schedule of public transportation (bus/transit) routes, which serve the proposed facility location

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Offeror’s Initials DC2-518B (Revised 7/27/2020)

6. PARKING

A minimum number of onsite parking spaces is required; more, if required by local zoning provisions. This parking is to be under the control of Offeror, off-street, suitably paved, lined, and identified for use by the Department of Corrections. Parking is to be provided as part of the lease cost to the Agency. Preference will be given to those proposals which provide exclusive on-site parking.

Offeror shall submit with this proposal:

A notarized statement from the Offeror certifying the availability and agreement to provide 15-20 onsite exclusive or non-exclusive, parking spaces for use by the Department of Corrections; Exclusive Onsite Parking is Preferred

• The notarized statement shall also include a statement indicating: (a) the number of parking spaces to be provided; and, (b) the number of parking spaces per net rentable square feet of space as required by the local zoning jurisdiction.

• If the offered facility has other tenants (current or future), the number of parking spaces obligated to each tenant based on their current or future lease agreement.

A site plan and four (4) copies of the parking lot identifying the parking spaces that will be provided to the Department of Corrections for its’ use and the parking spaces assigned to specific other tenants.

A minimum of one (1) of the total required spaces designated for the Department of Corrections use must meet current ADA standards. These ADA parking spaces must be located adjacent to the proposed building.

7. RECYCLING PROGRAM

Section 403.714, Florida Statutes, mandates that each agency shall have a resource recovery (recycling) program in effect for all space occupied, including private sector space. The State is required by law to collect all high-grade office paper, aluminum and corrugated paper. The Offeror will be responsible for the recycling program for the Department’s office(s) acquired thru this QSP.

8. ANTENNA ROOF RIGHTS

At all times during the Lease Term and during subsequent renewal terms, the State shall have the sole and exclusive right to place one or more antennas on the roof of the Building(s) and/or grounds and site area without additional charge or cost, subject only to the reasonable approval of the Lessor for issues related and limited to the structural integrity of the Building, and all required governmental authorities.

9. GENERAL BUILDING REQUIREMENTS

The proposed space shall be in an existing building. To be considered existing, the proposed space must be enclosed with a roof system and exterior walls in place at the time of the submittal of the Reply.

• The proposed space shall have a minimum ceiling height of eight (8) feet, although nine (9) to ten (10) foot ceilings are preferred.

• The total square footage must be contiguous.

• A first/ground floor location is preferred.

During construction/renovations, all reasonable efforts should be made to prevent the spread of harmful dust and airborne particles within the facility:

− If adhesives and/or sealants are used onsite (i.e. during flooring installation), they MUST be low VOC products − As applicable to industry standards, dust barricades, such as construction reinforced plastic poly sheeting barriers, shall be used − Replace air filters onsite following construction

Prohibited Material – Asbestos Per Section 255.40, Florida Statutes, the use of asbestos or asbestos-based fiber materials is prohibited in any buildings, construction of which, is commenced after September 30, 1983, which is financed with public funds or is

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Offeror’s Initials DC2-518B (Revised 7/27/2020) constructed for the express purpose of being leased to any governmental entity. Please note, this asbestos prohibition applies to any applicable construction/renovation work needed to convert the proposed location into a Probation and Parole Office for the Department of Corrections as well as to any future renovation or repair items.

Draft and Final A/E Design Plans (Submit prior to State Fire Marshal (SFM) plans preparation)

1) Draft Space Use/Design Plans – Office Layout (for Department approval): Within fifteen (15) business days after notification of award, the “Awarded” Offeror shall provide a “Draft Layout” of the Space Use Plan (for Department approval) – this Space Use Plan will show the Office Design/Layout of the Probation and Parole Office by reviewing and revising the “test-fit” during a series of space planning meetings, between the Department and Offeror, until a Department approved Space Use Design Plan is achieved.

Space Use/Design Layout shall be consistent with the QSP specifications, including Agency Specifications (i.e.

Space Requirements), and calculate SF using Attachment H – Standard Method of Space Measurement.

Note: The Department’s Approval of the Space Use/Design Plan is only applicable to (a) number and size of the rooms and (b) general building layout; It is the Offeror/Lessor’s responsibility to ensure all required QSP specifications and applicable building codes/statutes are met.

2) Approved/Accepted Space Use – Final A/E Plans (full set for permitting): Within fifteen (15) business days after the Department’s approval and acceptance of the Space Use/Design Plans, the “Awarded” Offeror shall provide two (2) sets of architectural drawings with electronic copies to the Department. The drawing shall be: (a) to scale (1/4” or 1/2” = 1’0”), (b) certified correct by the A/E, (c) shall include millwork drawings, and (d) square foot (SF) measurements and calculations which are certified correct by the A/E.

Note: QSP specifications omitted from the A/E Plans must still be provided prior to occupancy. It is the Offeror/Lessor’s responsibility to ensure all specifications herein are adhered to, whether or not they are identified on the full-set of floor plans.

State Fire Marshal (SFM) Plans

1) The “Awarded” Offeror must submit/provide:

• Full sets of architectural/engineering plans and specifications to the State Fire Marshal for certification as outlined in Attachment E (Division of State Fire Marshal Plans Review Fees, Procedures and Requirements (and) Application for Plan Review). At a minimum provide applicable sets (of the stamped “approved” SFM A/E plans) to include:

Fire Marshal Set(s) – copies for SFM Office to keep Onsite Set – stamped set that is required onsite Offeror/GC Set(s) – plan sets for Offeror and/or General Contractor, Property Manager, etc.

Department – Two (2) full sets (plus an additional electronic copy of plans)

• Life safety/evacuation route(s) plans – provide applicable office layout plans, with red arrows designating exit routes for the leased premises: (1) electronically to the Department via the QSP Issuing Officer, after SFM approval, and (2) post plans onsite, near each fire extinguisher & within reception/clerical area – layout must be framed and no smaller than an 8 ½” x 11”

• Applicable completion & submittal of State Fire Marshal ‘Application for Plan Review’ and associated fees in accordance with Attachment E.

The State Fire Marshal A/E plans referred to herein shall include drawings which specifically details ADA criteria.

The State Fire Marshal A/E plans referred to herein, shall include drawings which specifically details the

Fire Alarm System agreed upon.

2) The SFM A/E plans and specifications shall be based on the Approved/Final A/E Plan Design, issued by the

Department concerning space layout, and submitted no later than forty-five (45) days after notification of ‘prior approval to proceed’ with the lease agreement is received.

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Offeror’s Initials DC2-518B (Revised 7/27/2020)

• All A/E plans required under this QSP shall include certified square foot measurements and square foot (SF) calculations which are in accordance with Attachment H – Standard Method of Space Measurements.

• The plans shall be to scale (1/4” or 1/2” = 1’0”) AND Include:

− SF measurements, with dimension lines and room/area SF totals listed on layout − SF calculations by category: (a) total gross net rentable SF; (b) total non-usable SF; (c) total net usable

(rentable) SF; and (d) summary SF totals by categories – Floor plans shall define the categories (a), (b), & (c) by color coding, or similar method, for proper identification.

• Failure to comply with Agency Specifications – General Building Requirements, or references thereto, may result in withdrawal of the Award.

Building Codes

All pertinent national acts/codes, mentioned herein, AND codes/ordinances adopted by local jurisdictions shall be applicable to all lease construction & identified within the A/E construction plans.

Americans with Disabilities (ADA) Act As a state government entity, the Agency is subject to Titles I & II of the Americans with Disabilities Act (ADA).

The Americans with Disabilities Act of 1990 (ADA), and the 2008 ADA Amendments Act, prohibit discrimination and ensure equal opportunity for persons with disabilities. The Agency employs and serves the public; as such, it is required that employment practices and the programs and services provided by the Agency are accessible in accordance with the Federal ADA Standards. All leased facilities must be compliant with current ADA Standards. Surveys must be conducted on all leased facilities that we occupy to ensure compliance, or solidify an agreement for a schedule of compliance, prior to the execution or renewal of any lease. A ‘Transition Plan’ must be provided following any assessment to address items that cannot be readily corrected. The ‘Transition Plan’ serves as a schedule for compliance and a corrective action plan that is reviewed and monitored by the Agency.

The Agency reserves the right to authorize a department certified ADA Coordinator to conduct a full ADA assessment at any location where the Agency’s employees are housed and/or the Agency’s programs and services are provided.

The property must comply with the 2012 Florida Accessibility Code for Building Construction (“FACBC”).