CR 158 and US 129 Lift Station Hamilton County.pdf

ADVERTISEMENT FOR BIDS

HAMILTON COUNTY BOARD OF COUNTY COMMISSIONERS

HAMILTON COUNTY WILL RECEIVE BIDS FOR THE FOLLOWING:

CR 158 / US 129 LIFT STATION

NORTH FLORIDA PROFESSIONAL SERVICES, INC. PROJECT NO.: L220815HAM

Date & Time for Receiving Bids: 2:00 PM, LOCAL TIME Monday, December 14, 2026 Late bids will not be considered.

Deadline for Questions: Wednesday, December 2, 2026, 5:00 PM

Date & Time for Bid Opening: Monday, December 14, 2026, 2:00 PM or shortly after.

Place for Receiving Bids: Hamilton County Clerk of Courts 207 NE First Street Jasper, FL 32052

(386) 792-1288

Bid Documents Available from: NORTH FLORIDA PROFESSIONAL SERVICES, INC.

NFPS website at https://nfps.net/bid-opportunities/

P.O. Box 3823 Lake City, Florida 32056

(386) 752-4675, FAX (386) 752-4674

Contact: Debbie Motes (dmotes@nfps.net)

Deposit for Bid Documents: Payment of $250.00 per paper set with a two (2) set maximum or the bidding documents may be retrieved at no cost to the Contractor via the NFPS website at https://nfps.net/bid-opportunities/ Payments from Contractors are non-refundable. Bidders using partial sets of Documents are fully responsible for any errors or omissions made due to not reviewing the entire set of Construction Documents.

Project Description: The Work under this Contract consists of furnishing all labor, materials, equipment, supervision, and incidentals required for the construction of wastewater collection system improvements, including a submersible duplex lift station, force mains, gravity sewer, sanitary manholes, and associated appurtenances. Work also includes maintenance of traffic, erosion and sedimentation control, clearing and grubbing, utility installation, testing, and restoration of disturbed areas. The Base Bid consists of constructing the above-described facilities, whereas the Bid Alternate consists of all Base Bid work and only the portion of force main from the lift station wet well to the designated termination point, as identified in the Contract Drawings.

Date of Advertisement: Wednesday, November 11, 2026

HAMILTON COUNTY BOARD OF COUNTY COMMISSIONERS

GARY GODWIN, COUNTY COORDINATOR

https://nfps.net/bid-opportunities/ mailto:dmotes@nfps.net https://nfps.net/bid-opportunities/

HAMILTON COUNTY

CR 158 / US 129 LIFT STATION

HAMILTON COUNTY, FLORIDA

PROJECT MANUAL

(VOLUME 1 OF 2)

Ricky L. Hendrix, PE

FL Registration No. 45239

Date: _________________

NFPS Hamilton County CR 158 / US 129 Lift Station 11/2026

INVITATION TO BID 001116 - 2

TABLE OF CONTENTS

SECTION 001116 – INVITATION TO BID

SECTION 002113.12 – INSTRUCTIONS TO BIDDERS - EJCDC

SECTION 003100 - AVAILABLE PROJECT INFORMATION

SECTION 005213.12 - AGREEMENT FORM - EJCDC STIPULATED PRICE (SINGLE-PRIME CONTRACT)

SECTION 007213.12 - GENERAL CONDITIONS - EJCDC STIPULATED PRICE (SINGLE-PRIME CONTRACT)

SECTION 009113 - ADDENDA

SECTION 011000 - SUMMARY

SECTION 012000 - PRICE AND PAYMENT PROCEDURES

SECTION 012500 - SUBSTITUTION PROCEDURES

SECTION 013000 - ADMINISTRATIVE REQUIREMENTS

SECTION 013300 - SUBMITTAL PROCEDURES

SECTION 014000 - QUALITY REQUIREMENTS

SECTION 015000 - TEMPORARY FACILITIES AND CONTROLS

SECTION 016000 - PRODUCT REQUIREMENTS

SECTION 017000 - EXECUTION AND CLOSEOUT REQUIREMENTS

INVITATION TO BID 001116 - 3

APPENDICIES

APPENDIX A EJCDC FORM C-200: INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACTS

APPENDIX B EJCDC FORM C-520: CONSTRUCTION CONTRACT (STIPULATED PRICE)

APPENDIX C EJCDC FORM C-700: STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT ... 77

APPENDIX D EJCDC FORM C-940: WORK CHANGE DIRECTIVE

APPENDIX E EJCDC FORM C-941: CHANGE ORDER

APPENDIX F EJCDC FORM C-410: BID FORM

APPENDIX G EJCDC FORM C-430: BID BOND

APPENDIX H EJCDC FORM C-451: QUALIFICATIONS STATEMENT

APPENDIX I EJCDC FORM C-510: NOTICE OF AWARD

APPENDIX J EJCDC FORM C-550: NOTICE TO PROCEED

APPENDIX K EJCDC FORM C-610: PERFORMANCE BOND

APPENDIX L EJCDC FORM C-615: PAYMENT BOND

APPENDIX M EJCDC FORM C-620: CONTRACTOR PAYMENT APPLICATION

APPENDIX N EJCDC FORM C-625: CERTIFICATE OF SUBSTANTIAL COMPLETION

INVITATION TO BID 001116 - 4

SECTION 001116 – INVITATION TO BID

1.1 BID INFORMATION

A. Project: Hamilton County CR 158 / US 129 Lift Station

B. Owner: City of Jasper

C. Engineer:

North Florida Professional Services, Inc.

1450 SW State Road 47

Lake City, FL 32025

D. Date: ___________________

1.2 ANNOUNCEMENT

A. Your firm is invited to submit a Bid to the Owner for construction of sanitary sewer force main and gravity main infrastructure, and lift station for the Hamilton County CR158 – US129 Lift

Station project located in Hamilton County, Florida. Owner will receive Bids at the Clerk of the

Court 207 NE First Street Jasper, FL 32052, until 2:00 p.m. local standard time on December 14, 2026. The bid opening will take place on December 14, 2026, at 2 p.m. or shortly thereafter. Bids will be publicly opened and read aloud.

B. Project Description:

The Work under this Contract consists of furnishing all labor, materials, equipment, supervision, and incidentals required for the construction of wastewater collection system improvements, including a submersible duplex lift station, force mains, gravity sewer, sanitary manholes, and associated appurtenances. Work includes approximately 900 LF of 6-inch HDPE (DR-17) force main installed by open-cut methods, approximately 1,600 LF of 6-inch HDPE (DR-11) force main installed by directional drilling beneath wetlands and roadways, approximately 315 LF of 15-inch

PVC (SDR-35) gravity sewer, approximately 40 LF of 12-inch PVC (SDR-35) gravity sewer, three sanitary manholes, and all associated fittings, valves, and connections. Work also includes maintenance of traffic, erosion and sedimentation control, clearing and grubbing, utility installation, testing, and restoration of disturbed areas.

The Work also includes construction of water distribution system improvements consisting of approximately 230 LF of 8-inch PVC (DR-18) water main installed by open-cut methods, approximately 220 LF of 8-inch HDPE (DR-11) water main installed by directional drilling beneath roadways, and associated valves, fittings, hydrant, and water service connection required to serve the proposed lift station.

The Base Bid consists of constructing the above-described facilities, whereas the Bid Alternate consists of all Base Bid work and only the portion of force main from the lift station wet well to the designated termination point, as identified in the Contract Drawings.

C. Owner requires the Project to be completed in 270 calendar days.

INVITATION TO BID 001116 - 5

D. Bidding Documents for a Unit Price contract may be obtained thru electronic copies (in pdf format) of the bid documents, plans, specifications and addenda from the North Florida

Professional Services, Inc. website at http://www.nfps.net/bid-opportunities/. All addenda issued in regard to this bid will also be available via the NFPS website. Bidders using partial sets of

Documents are fully responsible for any errors or omissions made due to not reviewing the entire set of Construction Documents.

E. Bidders will be required to provide Bid security according to the requirements in Document

002113.12 - Instructions to Bidders - EJCDC and Document 003100 - Available Project

Information.

F. Refer to other Bidding requirements as described in Document 002113.12 - Instructions to

Bidders - EJCDC and Document 003100 - Available Project Information.

G. Bids shall be submitted on the Bid Form provided.

H. All Bids shall be submitted under a condition of irrevocability for a period of 60 days after submission.

I. Owner reserves the right to waive irregularities and to accept or reject any or all Bids.

END OF SECTION 001116

INSTRUCTIONS TO BIDDERS - EJCDC 002113.12 - 6

SECTION 002113.12 – INSTRUCTIONS TO BIDDERS - EJCDC

1.1 SUMMARY Document Includes:

1. Appendix A – EJCDC C-200 Instructions to Bidders

2. Defined terms.

3. Copies of Bidding Documents.

4. Qualifications of Bidders.

5. Site and other areas; existing Site conditions; examination of Site; Owner's safety program;

other Work at the Site.

6. Bidder's representations.

7. Prebid conference.

8. Interpretations and Addenda.

9. Bid security.

10. Contract Times.

11. Liquidated damages.

12. Substitute and "or-equal" items.

13. Subcontractors, suppliers, and others.

14. Preparation of Bid.

15. Basis of Bid.

16. Submittal of Bid.

17. Modification and withdrawal of Bid.

18. Opening of Bids.

19. Bids to remain subject to acceptance.

20. Evaluation of Bids and award of Contract.

21. Bonds and insurance.

22. Signing of Agreement.

23. Sales and use taxes.

INSTRUCTIONS TO BIDDERS - EJCDC 002113.12 - 7

24. Contracts to be assigned.

K. Related Documents:

1. Document 001116 - Invitation to Bid.

2. Document 003100 - Available Project Information.

3. Document 007314 - Supplementary Conditions - EJCDC:

a. Definitions.

b. Contract Time identification.

c. Tax and duty rebate procedures.

d. Tax-exempt procedures.

e. Contractor's fees for changes.

f. Contractor's liability insurance.

g. Bond types and values.

4. Document Appendix G – C-410 Bid Form – EJCDC

END OF SECTION 002113.12

AVAILABLE PROJECT INFORMATION 003100 - 8

SECTION 003100 - AVAILABLE PROJECT INFORMATION

1.1 SUMMARY

A. Document Includes:

1. Topographic survey.

2. Existing conditions survey.

B. Available Project information has been furnished by Owner to Engineer for use in designing this

Project.

1. Each Bidder shall be fully familiar with the available Project information, which has been prepared for Owner by separate consultants.

2. Available Project information is offered solely for reference and shall not be considered part of Contract Documents.

3. Data contained in Documents prepared by Owner's separate consultants is believed to be reliable; however, Owner and Engineer do not guarantee their accuracy or completeness.

4. In preparing their Bids, Bidders shall consider and evaluate data contained in available

Project information as well as Contract Documents prepared by Engineer.

C. Related Documents:

1. Document 002113.12 - Instructions to Bidders - EJCDC: Site examination.

1.2 TOPOGRAPHIC SURVEY

A. A copy of limited topographic information is included in the Drawings.

B. This survey identifies grade elevations prepared primarily for use of Engineer in establishing new grades and identifying natural watershed in certain areas.

END OF SECTION 003100

AGREEMENT FORM – EJCDC STIPULATED PRICE (SINGLE-PRIME CONTRACT) 005213.2 - 9

SECTION 005213.12 - AGREEMENT FORM - EJCDC STIPULATED PRICE (SINGLE-PRIME

CONTRACT)

1.1 SUMMARY

A. Document Includes:

1. Agreement.

B. Related Documents:

1. Document 007213.12 - General Conditions - EJCDC Stipulated Price (Single-Prime

Contract).

2. Document 007314 - Supplementary Conditions - EJCDC.

1.2 AGREEMENT

A. Basis of Agreement between Owner and Contractor: EJCDC C-520 - Agreement between Owner and Contractor for Construction Contract (Stipulated Price).

END OF SECTION 005213.12

GEN CONDITIONS – EJCDC STIPULATED PRICE (SINGLE-PRIME CONTRACT) 007213.12 - 10

SECTION 007213.12 - GENERAL CONDITIONS - EJCDC STIPULATED PRICE (SINGLE-PRIME

CONTRACT)

1.1 SUMMARY

A. Document Includes:

1. General Conditions.

B. Related Documents:

1. Document 005213.12 - Agreement Form - EJCDC Stipulated Price (Single-Prime

Contract).

2. Document 007314 - Supplementary Conditions - EJCDC.

1.2 GENERAL CONDITIONS

A. General Conditions of the Contract: EJCDC C-700 - Standard General Conditions of the

Construction Contract.

1.3 SUPPLEMENTARY CONDITIONS

A. Refer to Document 007314 - Supplementary Conditions - EJCDC for amendments and supplements to General Conditions.

END OF SECTION 007213.12

ADDENDA 009113 - 11

SECTION 009113 - ADDENDA

1.1 ADDENDUM

A. Project Information:

1. To: Prospective Bidders.

2. Project Title: Hamilton County CR158 – US129 Lift Station

3. Project No.: L220815HAM

4. Date: <____________>.

5. Owner: City of Jasper.

6. Engineer: North Florida Professional Services, Inc.

7. This Addendum forms a part of the Contract Documents and modifies the Bidding

Documents dated <________>, Addendum Number [1] <________> issued <________>, and Addendum Number [2] <________> issued <________>, with amendments and additions noted below.

8. Acknowledge receipt of this Addendum in the space provided in the Bid Form. Failure to do so may disqualify the Bidder.

9. This Addendum consists of <____> pages and following Drawings:

a. No. Drawing Title.

b. Issue Date.

B. Changes to Addendum Number 1 - Issued _____________:

1. Revise Item ________________________________.

C. Changes to the Project Manual:

1. Document _________________:

a. _____________________________________.

b. _____________________________________.

2. Document __________________:

a. _____________________________________.

b. _____________________________________.

3. ____________________________________________.

a. _____________________________________.

b. _____________________________________.

D. Changes to the Drawings:

1. Drawing __________:

a. _____________________________________.

b. _____________________________________.

2. Drawing __________:

a. _____________________________________.

b. _____________________________________.

ADDENDA 009113 - 12

3. Drawing __________:

a. _____________________________________.

b. _____________________________________.

END OF SECTION 009113

SUMMARY 011000 - 13

SECTION 011000 - SUMMARY

PART 1 – GENERAL

1.1 SUMMARY

A. Section Includes:

1. Contract description.

2. Work by Owner or other Work at the Site.

3. Owner-furnished products.

4. Contractor's use of Site.

5. Future work.

6. Work sequence.

7. Owner occupancy.

8. Permits.

9. Specification conventions.

1.2 CONTRACT DESCRIPTION

A. Perform Work of Contract under stipulated sum Contract with Owner according to Conditions of

Contract.

The Work under this Contract consists of furnishing all labor, materials, equipment, supervision, and incidentals required for the construction of wastewater collection system improvements, including a submersible duplex lift station, force mains, gravity sewer, sanitary manholes, and associated appurtenances. Work includes approximately 900 LF of 6-inch HDPE (DR-17) force main installed by open-cut methods, approximately 1,600 LF of 6-inch HDPE (DR-11) force main installed by directional drilling beneath wetlands and roadways, approximately 315 LF of 15-inch

PVC (SDR-35) gravity sewer, approximately 40 LF of 12-inch PVC (SDR-35) gravity sewer, three sanitary manholes, and all associated fittings, valves, and connections. Work also includes maintenance of traffic, erosion and sedimentation control, clearing and grubbing, utility installation, testing, and restoration of disturbed areas.

The Work also includes construction of water distribution system improvements consisting of approximately 230 LF of 8-inch PVC (DR-18) water main installed by open-cut methods, approximately 220 LF of 8-inch HDPE (DR-11) water main installed by directional drilling beneath roadways, and associated valves, fittings, hydrant, and water service connection required to serve the proposed lift station.

The Base Bid consists of constructing the above-described facilities, whereas the Bid Alternate consists of all Base Bid work and only the portion of force main from the lift station wet well to the designated termination point, as identified in the Contract Drawings.

OWNER-FURNISHED PRODUCTS

B. Owner's Responsibilities:

SUMMARY 011000 - 14

1. Arrange for and deliver Owner-reviewed Shop Drawings, Product Data, and Samples to

Contractor.

2. Arrange and pay for delivery to Site.

3. Upon delivery, inspect products jointly with Contractor.

4. Submit claims for transportation damage and replace damaged, defective, or deficient items.

5. Arrange for manufacturers' warranties, inspections, and service.

C. Contractor's Responsibilities:

1. Review Owner-reviewed Shop Drawings, Product Data, and Samples.

2. Receive and unload products at Site; inspect for completeness or damage jointly with

Owner.

3. Handle, store, install, and finish products.

4. Repair or replace items damaged after receipt.

1.3 SPECIFICATION CONVENTIONS

A. These Specifications are written in imperative mood and streamlined form. This imperative language is directed to Contractor unless specifically noted otherwise. The words "shall be" are included by inference where a colon (:) is used within sentences or phrases.

PART 2 - PRODUCTS - Not Used

PART 3 - EXECUTION - Not Used

END OF SECTION 011000

PRICE AND PAYMENT PROCEDURES 012000 - 15

SECTION 012000 - PRICE AND PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Schedule of Values.

B. Application for Payment.

C. Change procedures.

D. Defect assessment.

E. Unit prices.

F. Alternates.

1.2 SCHEDULE OF VALUES

A. Submit electronic file of schedule on EJCDC C-620.

B. Submit Schedule of Values as electronic file within 15 days after date of Owner-Contractor

Agreement.

C. Format: Use Table of Contents of this Project Manual. Identify each line item with number and title of major Specification Section. Also identify Site mobilization, bonds and insurance.

D. Include in each line item amount of allowances as specified in this Section.

E. Include within each line item, direct proportional amount of Contractor's overhead and profit.

F. Revise schedule to list approved Change Orders with each Application for Payment.

1.3 APPLICATION FOR PAYMENT

A. Submit electronic file of each Application for Payment on EJCDC C-620 - Contractor's

Application for Payment

B. Content and Format: Use Schedule of Values for listing items in Application for Payment.

C. Submit updated construction schedule with each Application for Payment.

D. Payment Period: Submit at intervals stipulated in the Agreement.

E. Submit submittals with transmittal letter as specified in Section 013300 - Submittal Procedures.

PRICE AND PAYMENT PROCEDURES 012000 - 16

F. Substantiating Data: When Engineer requires substantiating information, submit data justifying dollar amounts in question. Include the following with Application for Payment:

1. Current construction photographs specified in Section 013300 - Submittal Procedures.

2. Partial release of liens from major Subcontractors and vendors.

3. Record Documents as specified in Section 017000 - Execution and Closeout Requirements, for review by Owner, which will be returned to Contractor.

4. Affidavits attesting to off-Site stored products.

5. Construction progress schedule, revised and current as specified in Section 013300 -

Submittal Procedures.

1.4 CHANGE PROCEDURES

A. Submittals: Submit name of individual who is authorized to receive change documents and is responsible for informing others in Contractor's employ or Subcontractors of changes to the Work.

B. Carefully study and compare Contract Documents before proceeding with fabrication and installation of Work. Promptly advise Engineer of any error, inconsistency, omission, or apparent discrepancy.

C. Requests for Interpretation (RFI) and Clarifications: Allot time in construction scheduling for liaison with Engineer; establish procedures for handling queries and clarifications.

1. Use CSI Form 13.2A - Request for Interpretation for requesting interpretations.

2. Engineer may respond with a direct answer on the Request for Interpretation form, EJCDC

C-942 - Field Order, or Proposal Request.

D. Engineer will advise of minor changes in the Work not involving adjustment to Contract

Sum/Price or Contract Time by issuing supplemental instructions on EJCDC C-942.

E. Engineer may issue Proposal Request including a detailed description of proposed change with supplementary or revised Drawings and Specifications, a change in Contract Time for executing the change with stipulation of overtime work required and with the period of time during which the requested price will be considered valid. Contractor will prepare and submit estimate within seven days.

F. Document requested substitutions according to Section 012500 - Substitution Procedures.

G. Stipulated Sum/Price Change Order: Based on Proposal Request and Contractor's fixed price quotation or Contractor's request for Change Order as approved by Engineer.

H. Work Directive Change: Engineer may issue directive, on EJCDC C-940 - Work Change Directive signed by Owner, instructing Contractor to proceed with change in the Work, for subsequent inclusion in a Change Order. Document will describe changes in the Work and designate method of determining any change in Contract Sum/Price or Contract Time. Promptly execute change.

I. Time and Material Change Order: Submit itemized account and supporting data after completion of change, within time limits indicated in Conditions of the Contract. Engineer will determine change allowable in Contract Sum/Price and Contract Time as provided in Contract Documents.

PRICE AND PAYMENT PROCEDURES 012000 - 17

J. Maintain detailed records of Work done on time and material basis. Provide full information required for evaluation of proposed changes and to substantiate costs for changes in the Work.

K. Document each quotation for change in Project Cost or Time with sufficient data to allow evaluation of quotation.

L. Change Order Forms: EJCDC C-941 - Change Order.

M. Execution of Change Orders: Engineer will issue Change Orders for signatures of parties as provided in Conditions of the Contract.

N. Correlation of Contractor Submittals:

1. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as separate line item and adjust Contract Sum/Price.

2. Promptly revise Progress Schedules to reflect change in Contract Time, revise sub schedules to adjust times for other items of Work affected by the change and resubmit.

3. Promptly enter changes in Record Documents.

1.5 DEFECT ASSESSMENT

A. Replace the Work, or portions of the Work, not conforming to specified requirements.

B. If, in the opinion of Engineer, it is not practical to remove and replace the Work, Owner will direct appropriate remedy or adjust payment.

C. The defective Work may remain, but unit sum/price will be adjusted to new sum/price at discretion of Owner.

D. Defective Work will be partially repaired according to instructions of Owner, and unit sum/price will be adjusted to new sum/price at discretion of Owner.

E. Individual Specification Sections may modify these options or may identify specific formula or percentage sum/price reduction.

F. Authority of Owner to assess defects and identify payment adjustments is final.

G. Nonpayment for Rejected Products: Payment will not be made for rejected products for any of the following reasons:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products not completely unloaded from transporting vehicle.

4. Products placed beyond lines and levels of the required Work.

5. Products remaining on hand after completion of the Work.

6. Loading, hauling, and disposing of rejected products.

1.6 UNIT PRICES

A. Authority: Measurement methods are delineated in individual Specification Sections.

PRICE AND PAYMENT PROCEDURES 012000 - 18

B. Measurement methods delineated in individual Specification Sections complement criteria of this

Section. In event of conflict, requirements of individual Specification Section govern.

C. Take measurements and quantities. Engineer will verify measurements and quantities.

D. Unit Quantities: Quantities and measurements indicated on Bid Form are for Contract purposes only. Quantities and measurements supplied or placed in the Work shall determine payment.

1. When actual Work requires more or fewer quantities than those quantities indicated, provide required quantities at contracted unit sum/prices.

A. Payment Includes: Full compensation for required labor, products, tools, equipment, plant and facilities, transportation, services and incidentals; erection, application, or installation of item of the Work; overhead and profit.

B. Final payment for Work governed by unit prices will be made on basis of actual measurements and quantities accepted by Engineer multiplied by unit sum/price for Work incorporated in or made necessary by the Work.

C. Measurement of Quantities:

1. Measurement by Volume: Measured by cubic dimension using mean length, width, and height or thickness.

2. Measurement by Area: Measured by square dimension using mean length and width or radius.

3. Linear Measurement: Measured by linear dimension, at item centerline or mean chord.

4. Stipulated Sum/Price Measurement: Items measured by weight, volume, area, or linear means or combination, as appropriate, as completed item or unit of the Work.

PART 2 - PRODUCTS - Not Used

END OF SECTION 012000

SUBSTITUTION PROCEDURES 012500 - 19

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Quality assurance.

B. Product options.

C. Product substitution procedures.

1.2 QUALITY ASSURANCE

A. Contract is based on products and standards established in Contract Documents without consideration of proposed substitutions.

B. Products specified define standard of quality, type, function, dimension, appearance, and performance required.

C. Substitution Proposals: Permitted for specified products except where specified otherwise. Do not substitute products unless substitution has been accepted and approved in writing by Owner.

1.3 PRODUCT OPTIONS

A. See Section 016000 - Product Requirements.

1.4 PRODUCT SUBSTITUTION PROCEDURES

A. Engineer will consider requests for substitutions only within 15 days after date of Owner-

Contractor Agreement

B. Substitutions may be considered when a product becomes unavailable through no fault of

Contractor.

C. Document each request with complete data, substantiating compliance of proposed substitution with Contract Documents, including:

1. Manufacturer's name and address, product, trade name, model, or catalog number, performance and test data, and reference standards.

2. Itemized point-by-point comparison of proposed substitution with specified product, listing variations in quality, performance, and other pertinent characteristics.

3. Reference to Article and Paragraph numbers in Specification Section.

4. Cost data comparing proposed substitution with specified product and amount of net change to Contract Sum.

5. Changes required in other Work.

SUBSTITUTION PROCEDURES 012500 - 20

6. Availability of maintenance service and source of replacement parts as applicable.

7. Certified test data to show compliance with performance characteristics specified.

8. Samples when applicable or requested.

9. Other information as necessary to assist Engineer's evaluation.

D. A request constitutes a representation that Contractor:

1. Has investigated proposed product and determined that it meets or exceeds quality level of specified product.

2. Will provide same warranty for substitution as for specified product.

3. Will coordinate installation and make changes to other Work that may be required for the

Work to be complete with no additional cost to Owner.

4. Waives claims for additional costs or time extension that may subsequently become apparent.

5. Will coordinate installation of the accepted substitute, making such changes as may be required for the Work to be complete in all respects.

6. Will reimburse Owner and Engineer for review or redesign services associated with reapproval by authorities having jurisdiction.

E. Substitutions will not be considered when they are indicated or implied on Shop Drawing or

Product Data submittals without separate written request or when acceptance will require revision to Contract Documents.

F. Substitution Submittal Procedure:

1. Submit requests for substitutions on CSI Form 13.1A Substitution Request-After the

Bidding/Negotiating Stage.

2. Submit electronic files of Request for Substitution for consideration. Limit each request to one proposed substitution.

3. Submit Shop Drawings, Product Data, and certified test results attesting to proposed product equivalence. Burden of proof is on proposer.

4. Engineer will notify Contractor in writing of decision to accept or reject request.

1.5 INSTALLER SUBSTITUTION PROCEDURES

A. Engineer will consider requests for substitutions only within 15 days after date of Owner-

Contractor Agreement.

B. Document each request with:

1. Installer's qualifications.

2. Installer's experience in work similar to that specified.

3. Other information as necessary to assist Engineer's evaluation.

C. Substitution Submittal Procedure:

1. Submit electronic files of Request for Substitution for consideration. Limit each request to one proposed substitution.

2. Engineer will notify Contractor in writing of decision to accept or reject request.

SUBSTITUTION PROCEDURES 012500 - 21

PART 2 - PRODUCTS - Not Used

END OF SECTION 012500

ADMINISTRATIVE REQUIREMENTS 013000 - 22

SECTION 013000 - ADMINISTRATIVE REQUIREMENTS

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Coordination and Project conditions.

B. Preconstruction meeting.

C. Site mobilization meeting.

D. Progress meetings.

E. Preinstallation meetings.

F. Closeout meeting.

G. Alteration procedures.

1.2 COORDINATION AND PROJECT CONDITIONS

A. Coordinate scheduling, submittals, and Work of various Sections of Project Manual to ensure efficient and orderly sequence of installation of interdependent construction elements.

B. Verify that utility requirements and characteristics of operating equipment are compatible with building utilities. Coordinate Work of various Sections having interdependent responsibilities for installing, connecting to, and placing operating equipment in service.

C. Coordinate space requirements, supports, and installation of mechanical and electrical Work indicated diagrammatically on Drawings. Follow routing shown for pipes, ducts, and conduit as closely as practical; place runs parallel with lines of building. Use spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

1. Coordination Drawings: Prepare as required to coordinate all portions of Work. Show relationship and integration of different construction elements that require coordination during fabrication or installation to fit in space provided or to function as intended. Indicate locations where space is limited for installation and access and where sequencing and coordination of installations are important.

D. Coordination Meetings: In addition to other meetings specified in this Section, hold coordination meetings with personnel and Subcontractors to ensure coordination of Work.

E. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within construction. Coordinate locations of fixtures and outlets with finish elements.

F. Coordinate completion and clean-up of Work of separate Sections in preparation for Substantial

Completion.

ADMINISTRATIVE REQUIREMENTS 013000 - 23

G. After Owner's occupancy of premises, coordinate access to Site for correction of defective Work and Work not complying with Contract Documents, to minimize disruption of Owner's activities.

1.3 PRECONSTRUCTION MEETING

A. Engineer will schedule and preside over meeting after Notice of Award.

B. Attendance Required: Engineer, Owner, major Subcontractors, and Contractor.

C. Contractor: Record minutes and distribute copies to participants within two days after meeting, to

Engineer, Owner, and those affected by decisions made.

1.4 SITE MOBILIZATION MEETING

A. Engineer will schedule and preside over meeting at Project Site prior to Contractor occupancy.

B. Attendance Required: Engineer, Owner, Contractor, Contractor's superintendent, and major

Subcontractors.

C. Minimum Agenda:

1. Use of premises by Owner and Contractor.

2. Owner's requirements.

3. Construction facilities and controls.

4. Temporary utilities.

5. Survey and building layout.

6. Security and housekeeping procedures.

7. Schedules.

8. Procedures for testing.

9. Procedures for maintaining record documents.

10. Requirements for startup of equipment.

11. Inspection and acceptance of equipment put into service during construction period.

D. Contractor: Record minutes and distribute copies to participants within two days after meeting to

Engineer, Owner, and those affected by decisions made.

1.5 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at maximum bi-monthly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, and preside over meetings.

C. Attendance Required: Job superintendent, major subcontractors and suppliers, and Engineer, as appropriate to agenda topics for each meeting.

D. Minimum Agenda:

ADMINISTRATIVE REQUIREMENTS 013000 - 24

1. Review minutes of previous meetings.

2. Review of Work progress.

3. Field observations, problems, and decisions.

4. Identification of problems impeding planned progress.

5. Review of submittal schedule and status of submittals.

6. Review of off-Site fabrication and delivery schedules.

7. Maintenance of Progress Schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

10. Coordination of projected progress.

11. Maintenance of quality and work standards.

12. Effect of proposed changes on Progress Schedule and coordination.

13. Other business relating to Work.

E. Contractor: Record minutes and distribute copies to participants within two days after meeting, to

Engineer, and those affected by decisions made.

1.6 PREINSTALLATION MEETINGS

A. When required in individual Specification Sections, convene preinstallation meetings at Project

Site before starting Work of specific Section.

B. Require attendance of parties directly affecting, or affected by, Work of specific Section.

C. Notify Engineer four days in advance of meeting date.

D. Prepare agenda and preside over meeting:

1. Review conditions of installation, preparation, and installation procedures.

2. Review coordination with related Work.

E. Record minutes and distribute copies to participants within two days after meeting, to Engineer, and those affected by decisions made.

1.7 CLOSEOUT MEETING

A. Schedule Project closeout meeting with sufficient time to prepare for requesting Substantial

Completion. Preside over meeting and be responsible for minutes.

B. Attendance Required: Contractor, major Subcontractors, Engineer, Owner, and others appropriate to agenda.

C. Notify Engineer four days in advance of meeting date.

D. Minimum Agenda:

1. Start-up of facilities and systems.

2. Operations and maintenance manuals.

3. Testing, adjusting, and balancing.

4. System demonstration and observation.

ADMINISTRATIVE REQUIREMENTS 013000 - 25

5. Operation and maintenance instructions for Owner's personnel.

6. Contractor's inspection of Work.

7. Contractor's preparation of an initial "punch list."

8. Procedure to request Engineer inspection to determine date of Substantial Completion.

9. Completion time for correcting deficiencies.

10. Inspections by authorities having jurisdiction.

11. Certificate of Occupancy and transfer of insurance responsibilities.

12. Partial release of retainage.

13. Final cleaning.

14. Preparation for final inspection.

15. Closeout Submittals:

a. Project record documents.

b. Operating and maintenance documents.

c. Operating and maintenance materials.

d. Affidavits.

16. Final Application for Payment.

17. Contractor's demobilization of Site.

18. Maintenance.

E. Record minutes and distribute copies to participants within two days after meeting to Engineer, Owner, and those affected by decisions made.

PART 2 - PRODUCTS - Not Used

PART 3 - EXECUTION

3.1 ALTERATION PROCEDURES

A. Materials: As specified in product Sections; match existing products with new products for patching and extending Work.

B. Employ skilled and experienced installer to perform alteration and renovation Work.

C. Cut, move, or remove items as necessary for access to alterations and renovation Work. Replace and restore at completion. Comply with Section 017000 - Execution and Closeout Requirements

D. Remove unsuitable material not marked for salvage, including rotted wood, corroded metals, and deteriorated masonry and concrete. Replace materials as specified for finished Work.

E. Remove debris and abandoned items from area and from concealed spaces.

F. Prepare surface and remove surface finishes to permit installation of new Work and finishes.

G. Close openings in exterior surfaces to protect existing Work from weather and extremes of temperature and humidity.

ADMINISTRATIVE REQUIREMENTS 013000 - 26

H. Remove, cut, and patch Work to minimize damage and to permit restoring products and finishes to original condition.

I. Where new Work abuts or aligns with existing Work, provide smooth and even transition. Patch

Work to match existing adjacent Work in texture and appearance.

J. When finished surfaces are cut so that smooth transition with new Work is not possible, terminate existing surface along straight line at natural line of division and submit recommendation to

Engineer for review.

K. Where change of plane of ¼ inch or more occurs, submit recommendation for providing smooth transition to Engineer for review.

L. Patch or replace portions of existing surfaces that are damaged, lifted, discolored, or showing other imperfections.

M. Finish surfaces as specified in individual product Sections.

END OF SECTION 013000

SUBMITTAL PROCEDURES 013300 - 27

SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Definitions.

B. Submittal procedures.

C. Construction progress schedules.

D. Proposed product list.

E. Product data.

F. Use of electronic CAD files of Project Drawings.

G. Shop Drawings.

H. Samples.

I. Other submittals.

J. Design data.

K. Test reports.

L. Certificates.

M. Manufacturer's instructions.

N. Manufacturer's field reports.

O. Erection Drawings.

P. Construction photographs.

Q. Contractor review.

R. Engineer review.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Engineer’s responsive action.

SUBMITTAL PROCEDURES 013300 - 28

B. Informational Submittals: Written and graphic information and physical Samples that do not require Engineer's responsive action. Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. Transmit each submittal with Submittal Transmittal

B. Identify: Project, Contractor, Subcontractor and supplier, pertinent Drawing and detail number, and Specification Section number appropriate to submittal.

C. Apply Contractor's stamp, signed or initialed, certifying that review, approval, verification of products required, field dimensions, adjacent construction Work, and coordination of information is according to requirements of the Work and Contract Documents.

D. Schedule submittals to expedite Project and submit electronic submittals via email as PDF electronic files. Coordinate submission of related items.

E. For each submittal for review, allow 15 days excluding delivery time to and from Contractor.

F. Identify variations in Contract Documents and product or system limitations that may be detrimental to successful performance of completed Work.

G. Allow space on submittals for Contractor and Engineer review stamps.

H. When revised for resubmission, identify changes made since previous submission.

I. Distribute copies of reviewed submittals as appropriate. Instruct parties to promptly report inability to comply with requirements.

J. Submittals not requested will not be recognized nor processed.

K. Incomplete Submittals: Engineer will not review. Complete submittals for each item are required.

Delays resulting from incomplete submittals are not the responsibility of Engineer.

1.4 PROPOSED PRODUCT LIST

A. Within 15 days after date of Owner-Contractor Agreement, submit list of major products proposed for use, with name of manufacturer, trade name, and model number of each product.

B. For products specified only by reference standards, indicate manufacturer, trade name, model or catalog designation, and reference standards.

1.5 PRODUCT DATA

A. Product Data: Action Submittal: Submit to Engineer for review for assessing conformance with information given and design concept expressed in Contract Documents.

B. Submit electronic submittals via email as PDF electronic files.

SUBMITTAL PROCEDURES 013300 - 29

C. Mark each copy to identify applicable products, models, options, and other data. Supplement manufacturers' standard data to provide information specific to this Project.

D. Indicate product utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances.

E. After review, produce copies and distribute according to "Submittal Procedures" Article and for record documents described in Section 017000 - Execution and Closeout Requirements.

1.6 ELECTRONIC CAD FILES OF PROJECT DRAWINGS

A. Electronic CAD Files of Project Drawings: May only be used to expedite production of Shop

Drawings for the Project. Use for other Projects or purposes is not allowed.

B. Electronic CAD Files of Project Drawings: Distributed only under the following conditions:

1. Use of files is solely at receiver's risk. Engineer does not warrant accuracy of files.

Receiving files in electronic form does not relieve receiver of responsibilities for measurements, dimensions, and quantities set forth in Contract Documents. In the event of ambiguity, discrepancy, or conflict between information on electronic media and that in

Contract Documents, notify Engineer of discrepancy and use information in hard-copy

Drawings and Specifications.

2. CAD files do not necessarily represent the latest Contract Documents, existing conditions, and as-built conditions. Receiver is responsible for determining and complying with these conditions and for incorporating addenda and modifications.

3. User is responsible for removing information not normally provided on Shop Drawings and removing references to Contract Documents. Shop Drawings submitted with information associated with other trades or with references to Contract Documents will not be reviewed and will be immediately returned.

4. Receiver shall not hold Engineer responsible for data or file clean-up required to make files usable, nor for error or malfunction in translation, interpretation, or use of this electronic information.

5. Receiver shall understand that even though Engineer has computer virus scanning software to detect presence of computer viruses, there is no guarantee that computer viruses are not present in files or in electronic media.

6. Receiver shall not hold Engineer responsible for such viruses or their consequences, and shall hold Engineer harmless against costs, losses, or damage caused by presence of computer virus in files or media.

1.7 SHOP DRAWINGS

A. Shop Drawings: Action Submittal: Submit to Engineer for assessing conformance with information given and design concept expressed in Contract Documents.

B. Indicate special utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances.

C. When required by individual Specification Sections, provide Shop Drawings signed and sealed by a professional Engineer responsible for designing components shown on Shop Drawings.

SUBMITTAL PROCEDURES 013300 - 30

1. Include signed and sealed calculations to support design.

2. Submit Shop Drawings and calculations in form suitable for submission to and approval by authorities having jurisdiction.

3. Make revisions and provide additional information when required by authorities having jurisdiction.

D. After review, produce copies and distribute according to "Submittal Procedures" Article and for record documents described in Section 017000 - Execution and Closeout Requirements.

1.8 SAMPLES

A. Samples: Action Submittal: Submit to Engineer for assessing conformance with information given and design concept expressed in Contract Documents.

B. Samples for Selection as Specified in Product Sections:

C. Submit to Engineer for aesthetic, color, and finish selection.

D. Submit Samples of finishes, textures, and patterns for Engineer selection.

E. Submit Samples to illustrate functional and aesthetic characteristics of products, with integral parts and attachment devices. Coordinate Sample submittals for interfacing work.

F. Include identification on each Sample, with full Project information.

G. Submit number of Samples specified in individual Specification Sections; Engineer will retain one

Sample.

H. Reviewed Samples that may be used in the Work are indicated in individual Specification

Sections.

I. Samples will not be used for testing purposes unless specifically stated in Specification Section.

J. After review, produce copies and distribute according to "Submittal Procedures" Article and for record documents described in Section 017000 - Execution and Closeout Requirements.

1.9 OTHER SUBMITTALS

A. Closeout Submittals: Comply with Section 017000 - Execution and Closeout Requirements.

B. Informational Submittal: Design data are typically submitted for Architect/Engineer's knowledge as Contract administrator or for Owner.

C. Informational Submittal: Submit data for Engineer's knowledge as Contract administrator or for

Owner.

D. Submit information for assessing conformance with information given and design concept expressed in Contract Documents.

SUBMITTAL PROCEDURES 013300 - 31

1.10 TEST REPORTS

A. Informational Submittal: Submit reports for Engineer's knowledge as Contract administrator or for Owner.

B. Submit test reports for information for assessing conformance with information given and design concept expressed in Contract Documents.

1.11 CERTIFICATES

A. Informational Submittal: Certificates are usually submitted for Owner's information and confirmation of actual products supplied.

B. Informational Submittal: Submit certification by manufacturer, installation/application

Subcontractor, or Contractor to Engineer, in quantities specified for Product Data.

C. Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate.

D. Certificates may be recent or previous test results on material or product but must be acceptable to Engineer.

1.12 MANUFACTURER'S INSTRUCTIONS

A. Informational Submittal: Submit manufacturer's installation instructions for Engineer's knowledge as Contract administrator or for Owner.

B. Submit printed instructions for delivery, storage, assembly, installation, adjusting, and finishing, to Engineer in quantities specified for Product Data.

C. Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation.

1.13 MANUFACTURER'S FIELD REPORTS

A. Informational Submittal: Submit reports for Engineer's knowledge as Contract administrator or for Owner.

B. Submit report within 5 days of observation to Engineer for information.

C. Submit reports for information for assessing conformance with information given and design concept expressed in Contract Documents.

1.14 ERECTION DRAWINGS

A. Informational Submittal: Submit Drawings for Engineer's knowledge as Contract administrator or for Owner.

SUBMITTAL PROCEDURES 013300 - 32

B. Submit Drawings for information assessing conformance with information given and design concept expressed in Contract Documents.

C. Data indicating inappropriate or unacceptable Work may be subject to action by Engineer or

Owner.

1.15 CONSTRUCTION PHOTOGRAPHS

A. Provide photographs of Site and construction throughout progress of Work produced by photographer acceptable to Engineer.

B. Each month submit photographs with Application for Payment.

C. Photographs: One print; color; 5 x 7-inch size; TIFF electronic files.

D. Take eight Site photographs from different directions indicating relative progress of the Work, two days maximum before submitting.

E. Take photographs as evidence of existing Project conditions:

F. Digital Images: Deliver complete set of digital image electronic files on CD-ROM to Owner with

Project record documents. Identify electronic media with date photographs were taken. Submit images that have same aspect ratio as sensor, uncropped.

1. Digital Images: Uncompressed TIFF format, produced by digital camera with minimum sensor size of 8.0 megapixels, and image resolution of not less than 1600 by 1200 pixels.

2. Date and Time: Include date and time in filename for each image.

1.16 CONTRACTOR REVIEW

A. Review for compliance with Contract Documents and approve submittals before transmitting to

Engineer.

B. Contractor: Responsible for:

1. Determination and verification of materials including manufacturer's catalog numbers.

2. Determination and verification of field measurements and field construction criteria.

3. Checking and coordinating information in submittal with requirements of Work and of

Contract Documents.

4. Determination of accuracy and completeness of dimensions and quantities.

5. Confirmation and coordination of dimensions and field conditions at Site.

6. Construction means, techniques, sequences, and procedures.

7. Safety precautions.

8. Coordination and performance of Work of all trades.

C. Stamp, sign or initial, and date each submittal to certify compliance with requirements of Contract

Documents.

D. Do not fabricate products or begin Work for which submittals are required until approved submittals have been received from Engineer.

SUBMITTAL PROCEDURES 013300 - 33

1.17 ENGINEER REVIEW

A. Do not make "mass submittals" to Engineer. "Mass submittals" are defined as six or more submittals or items in one day or 15 or more submittals or items in one week. If "mass submittals" are received, Engineer's review time stated above will be extended as necessary to perform proper review. Engineer will review "mass submittals" based on priority determined by Engineer after consultation with Owner and Contractor.

B. Informational submittals and other similar data are for Engineer's information, do not require

Engineer's responsive action, and will not be reviewed or returned with comment.

C. Submittals made by Contractor that are not required by Contract Documents may be returned without action.

D. Submittal approval does not authorize changes to Contract requirements unless accompanied by

Change Order, or Construction Change Directive.

E. Owner may withhold monies due to Contractor to cover additional costs beyond the second submittal review.

PART 2 - PRODUCTS - Not Used

END OF SECTION 013300

QUALITY REQUIREMENTS 014000 - 34

SECTION 014000 - QUALITY…