cpspoe baa - july 29 (2).docx

“Community Partners in Suicide Prevention Outreach and Education” Broad Agency Announcement H98210-BAA-15-0001

Part I:

I. INTRODUCTION

This publication constitutes a Broad Agency Announcement (BAA) as contemplated in Department of Defense Grants and Agreements regulations (DoDGARS) 22.315, which allows the Defense Suicide Prevention Office (DSPO) to enter competitively into a grant (or cooperative agreement) agreements with a Community Partners. Community Partners described in this subsection is a private non-profit organization or institution that meets such qualifications as the Secretary shall establish for purposes of the pilot program and engages in one or more of the following:

· Research on the causes, development, and innovative treatment of mental health and substance use disorders and traumatic brain injury in members of the National Guard and Reserves, their family members, and their caregivers.

· Identifying and disseminating evidence-based treatments of mental health and substance use disorders and traumatic brain injury as it relates to research on the causes, development, and innovative treatment of mental health and substance use disorders and traumatic brain injury.

· Outreach and education to such members, their families and caregivers, and the public about mental health and substance use disorders and traumatic brain injury as it relates to research on the causes, development, and innovative treatment of mental health and substance use disorders and traumatic brain injury.

No additional information regarding this announcement will be issued.

DSPO in conjunction with Defense Human Resources Activity (DHRA) will not issue paper copies of this announcement. DSPO reserves the right to fund all, some or none of the proposals received under this BAA. DSPO provides no funding for direct reimbursement of proposal development costs. Technical and budget proposals (or any other material) submitted in response to this BAA will not be returned. It is the policy of the DHRA and DSPO to treat Applications and proposal submissions as sensitive competitive information and to disclose their contents only for the purposes of evaluation.

II. GENERAL INFORMATION

A. Agency Name:

B. Funding Opportunity Number:

H98210-BAA-15-0001

C. Program Name:

Community Partners in Suicide Prevention Grants

D. Catalog of Federal Domestic Assistance Number:

12.561

III. RESPONSE DATES

This announcement will remain open for (MINIMUM OF SIXTY (60) days from the date of issue of this BAA or until it is replaced by a successor, whichever occurs first. Submission of proposals is accepted at any time during this period. Submit questions in writing by electronic mail to heather.j.hay.civ@mail.mil. Answers to questions submitted in response to this BAA will be addressed in the form of an amendment and posted on Grants.gov Webpage: http://www.grants.gov/

IV. BACKGROUND

Section 706 of the National Defense Authorization Act for Fiscal Year 2013 directs the Secretary of Defense to carry out a pilot program to enhance the efforts of the Department of Defense (DoD) in research, treatment, education, and outreach on mental health, substance use disorders, TBI, and suicide prevention in members of the National Guard and Reserves, their family members, and their caregivers through community partners.

PART II:

I. FUNDING OPPORTUNITY DESCRIPTION

The maximum period of performance is 1 year.

· The maximum allowable total costs for the entire period of performance are $2.5 million (M).

· All direct and indirect costs of any subaward (subgrant or subcontract) must be included in the total direct costs of the primary award.

· The applicant may request the entire maximum funding amount for a project that may have a period of performance less than the maximum 1 year.

· Regardless of the period of performance proposed, the applicant may not exceed the maximum allowable total costs. Indirect costs shall be proposed in accordance with the organization’s negotiated rate agreement.

II. AWARD INFORMATION

The intent of the Community Partners in Suicide Prevention Outreach and Education (CPSPOE) is to address Section 706 by supporting outreach and education to such members, their families and caregivers, and the public about suicide prevention, mental health and substance use disorders and traumatic brain injury that relate to research on the causes, development, and innovative treatment of mental health, substance use disorders, TBI, and suicide prevention in members of the National Guard and Reserves, their family members, and their caregivers. The focus of the CPSPOE is on outreach and education only; proposed projects should NOT include other research or treatment efforts.

Outreach and education should be carried out by or in collaboration with community partners. Community partners as referenced in Section 706 are private non-profit organizations or institutions that engage in (1) research on the causes, development, and innovative treatment; (2) identifying and disseminating evidence-based treatments; and/or (3) outreach and education for mental health, substance use disorders, TBI, and suicide prevention in members of the National Guard and Reserves, their family members, and their caregivers.

Total amount of funding available for grants resulting from this Broad Agency Announcement is $5M.

The minimum amount for awards recommended under this BAA is $500K.

The maximum amount for awards recommended under this BAA is $2.5M.

The Government reserves the right to select for discussions all, some, one, or none of the proposals received in response to this Funding Opportunity. The Government anticipates making award without discussions, therefore, Applications (and supporting documentation) shall be their best. However, the Government reserves the right to conduct discussions if it is determined by the Grants Officer to be necessary.

The Government reserves the right to accept Applications (and supporting documentation) in their entirety or to select only portions of Applications for award. In the event that the Government desires to award only portions of a proposal, discussions may be opened with that Applicant. The Government reserves the right to request additional documentation once the Applicant has been recommended for award. The Government reserves the right to remove proposers from award consideration should the parties fail to reach agreement on award terms within a reasonable time or the proposer fails to provide requested additional information in a timely manner.

III. ELIGIBILITY INFORMATION

A. Types of entities that may apply: All community partners are eligible for award.

Community Partners described in this subsection is a private non-profit organization or institution that meets such qualifications as the Secretary shall establish for purposes of the pilot program and engages in one or more of the following:

· Research on the causes, development, and innovative treatment of mental health and substance use disorders and traumatic brain injury in members of the National Guard and Reserves, their family members, and their caregivers.

· Identifying and disseminating evidence-based treatments of mental health and substance use disorders and traumatic brain injury as it relates to research on the causes, development, and innovative treatment of mental health and substance use disorders and traumatic brain injury.

· Outreach and education to such members, their families and caregivers, and the public about mental health and substance use disorders and traumatic brain injury as it relates to research on the causes, development, and innovative treatment of mental health and substance use disorders and traumatic brain injury.

B. Cost Sharing: Cost sharing is not required and will not be considered.

IV. APPLICATION AND SUBMISSION INFORMATION

A. Applications:

Due Date and Time: Applications are due no later than 5:00PM (EDT) August 8, 2015. However, Applications will be considered as they are received prior to the established final deadline.

Questions: The due date for questions is 12:00 PM (EDT) July 15, 2015. Additional questions regarding this BAA will NOT be accepted as of this date.

Submissions: Applicants shall use the Grants.gov website at: http://www.grants.gov/

PROPOSAL SENT BY MAIL, FAX, OR E-MAIL WILL NOT BE CONSIDERED.

All attachments to Applications submitted through Grants.gov must be in Adobe Portable Document Format (pdf file).

After upload of proposals to Grants.gov, the Applicant will receive an e-mail indicating that the Application has been submitted and that Grants.gov will take up to two days to validate the proposal. Grants.gov may reject the proposal during the validation process. Therefore, applicants who have registered with Grants.gov are urged to submit their proposals electronically at least three days before the date and time proposals are due so that any validation errors can be corrected and re-submitted to Grants.gov. Applications, to include correction of validation error submissions, received after the closing date and time will be considered to be LATE will be ineligible for award consideration.

1. Content and Format of Proposal:

Applications (and supporting documentation) submitted under this BAA shall be unclassified.

All proposal submissions receive protection from unauthorized disclosure. Upon receipt, all Applications (and supporting documentation) are safeguarded from unauthorized disclosure throughout the review and selection process. Applicants are expected to mark each page of their submission that contains “proprietary information”.

Applications containing proprietary information must have the cover page and each page containing such information clearly marked. Proprietary Information must not be included in the schedule and milestones or the statement of work.

It is DHRA policy to treat all Applications (and supporting documentation) as proprietary information and to disclose the contents only for the sole purpose of evaluation.

2. Format for Full Proposal Format:

· Paper Size – 8.5 x 11 inch paper

· Margins- 1 inch

· Spacing- Single spaced

· Font- Times New Roman, 12 point

· Page numbers shall be inserted as a footer to each page

· Number of Pages- Volume 1 is limited to no more than twenty (20) single-sided pages. Limitations within sections of the proposal, if any, are indicated in the individual descriptions shown below. The cover page, table of contents, reports, pending proposal submissions and qualifications are excluded from the page limitations. Proposals exceeding the page limit may not be evaluated. There are no page limitations to Volume 2 – Budget Supporting Documentation.

3. Instructions

a. Technical Proposal:

i. COVER PAGE:

(Not included in page limitations) This should include the words “Technical Proposal” and the following:

1) Catalog of Federal Domestic Assistance Number: 12.561

2) BAA number: H98210-BAA-15-0001

3) Title of Proposal: IMPORTANT NOTE-Titles given to the proposals should be descriptive of the work they cover and not be merely a copy of the title of this solicitation.

4) CAGE Code and DUNs Number

5) Identity of applicant and complete list of contractors, and/or sub recipients, if applicable

6) Technical contact (name, address, phone/fax, electronic mail address)

7) Administrative/ business contact (name, address, phone/fax, electronic mail address)

8) Proposed period of performance

ii. TABLE OF CONTENTS:

(Not included in page limitations)

This is an alphabetical/numerical listing of sections within the proposal, including corresponding page numbers.

iii. TECHNICAL APPROACH AND JUSTIFICATION:

(Eight [8]-page limit) The technical approach and justification must contain the following components:

1) Executive Summary: Briefly summarize the overall proposed program in one page or less.

2) Goals and objectives: The major portion of the proposal should consist of a clear description of the technical approach. This discussion should provide the technical foundation and justification for pursuing this particular approach and/or direction and why one could expect it to enable the objectives of the proposal. Provide a description of the program, tool, or project, to include the following:

· Outreach and education plan

3) Schedule and Milestones:

(Two [2] page limit) Provide a summary of the schedule of the proposal. Describe the intervals in which milestones will be assessed for progress.

4) Reports:

(Not included in page limitations) Provide a detailed list of reports, inclusive of the timeframe in which they will be delivered. The following are data deliverables that will be required under these efforts:

· Programmatic and Financial Progress Reports

· Final Report

iv. MANAGEMENT APPROACH:

(Eight [8]-page limit) Identify which personnel and contractors/subcontractors, if any, will be involved. Provide past, present or proposed collaborative activities with other institutions/entities, such as other States, territories, local jurisdictions or federal agencies. The management approach must address the applicant’s goal to …… The management approach must incorporate financial management, identification of milestones and measures of success.

The management approach must also include the following:

· Definition and formalization of the applicant's strategic goals;

· analysis and measurement of current processes;

· identification of each process and the elements that are related to the processes;

· identification of potential risks and mitigating strategies;

· formalization of performance indicators for each process;

· justification for the modification to the existing processes;

· projections of the effectiveness of modifications; and

· measurements of performance.

1. Current and Pending Project Proposal Submissions:

(Not included in page limitations)

Applicants are required to provide information on all current and pending support for ongoing projects and proposals, including subsequent funding in the case of continuing contracts, grants, and other assistance agreements. Applicants shall provide the following information of any related or complementary proposal submissions from whatever sources (e.g. federal, State, local or foreign government agencies, public or private foundations, industrial or other commercial organizations).

The information must be provided for all proposals already submitted or submitted concurrently to other possible sponsors. Concurrent submission of a proposal to other organizations will not prejudice its review by DSPO:

· Title of Proposal and Summary;

· source and amount of funding (annual direct costs; provide contract and/or grant numbers for current contracts/grants);

· percentage effort devoted to each project;

· identity of prime applicant and complete list of subcontractors, if applicable;

· technical contact (name, address, phone/fax, and email address);

· period of performance;

· proposed project and all other projects or activities requiring a portion of time of the senior personnel must be included, even if they receive no salary from the project(s);

· award period and amount including indirect costs as well as the number of person-months or labor hours that are to be devoted to the project(s), regardless of support; and

· how projects are related to the proposed effort and indicate the degree of overlap.

2. Qualifications:

(Not included in page limitations)

A discussion of the qualifications of any proposed key personnel and consultants. Include resumes for the key personnel and full curricula vitae for consultants.

NOTE: This section is not a component of the evaluation criteria.

v. BUDGET PROPOSAL

The applicant must use the forms package specified for this BAA at Grants.gov A separate Adobe pdf document should be included in the application that provides appropriate justification and/or supporting documentation for each cost category proposed. All costs must be listed, justified and match the scope of the effort.

vi. Submissions of Grant Proposals through Grants.gov:

For electronic submission of grant proposals, several one-time actions must be completed in order to submit an application through Grants.gov. These include obtaining a Dun and Bradstreet Data Universal Numbering System (DUNS) number, registering with the Central Contract Registration (CCR), registering with the credential provider, and registering with Grants.gov. See http://www.grants.gov/GetStarted.

Use the Grants.gov organization Registration Checklist at: http://www.grants.gov/applicants/register_your_organziation.jsp, which will provide guidance through the process. Designating an E-Business Point of Contact (EBiz POC) and obtaining a special password called “MPIN” are important steps in the CCR registration process. Applicants who are not registered with CCR and Grant.gov should allow at least 21 days for completing these requirements. The process should be started as soon as possible. Any questions relating to the registration process, system requirement, how an application form works, or the submittal process must be directed to Grants.gov at 1-800-518-4726 or support@grants.gov.

V. APPLICATION REVIEW INFORMATION

A. Evaluation Information

· Evaluation Criteria

The DHRA Grants Officer will award grants (or cooperative agreements) based on a competitive selection of proposals that incorporates technical and budget cost criteria. The basis of the technical evaluation is the six criteria listed below in the descending order of importance. Proposed costs will be evaluated to determine reasonableness and allowability in accordance with 2 CFR Part 225.

For consideration, the applicant must address the following six criteria listed in descending order of importance:

· Outreach and Education Strategy and Feasibility

· Established community partner and deliver expertise in outreach, education in a community based environment

· Experience providing outreach and education for Service members and their families

· Knowledge of established best practices in the area of suicide prevention, mental health and traumatic brain injury.

· Execution strategy to reach National Guard and Reserve, regardless of duty status, Service members, their families and care givers.

· Experience conducting a pilot that requires metrics, data collection and evaluation of a rigorous program evaluation plan

All proposals will be evaluated against the criteria listed above using the following descriptive ratings:

1. Outstanding

2. Acceptable

3. Marginal

4. Unacceptable

Only those proposals ranked in the first three categories may be considered for award recommendation; those proposals ranked in the later are ineligible for award recommendations.

· Technical Evaluation Board (TEB) Evaluation of Applications will be conducted by Department of Defense (DoD) employees. The panel of DoD employees MAY consider additional information from other Federal Government employees and/or non-Government Subject Matter Experts (SME), who are strictly bound by appropriate non-disclosure requirements, as a part of the selection process. Award recommendations will be made to Applicants whose proposals are determined to be most advantageous to the Government, all factors considered, including the potential contributions of the proposed work to the DHRA COMPONENT’S overall program and the availability of funding.

VI. POST-AWARD ADMINISTRATION INFORMATION

A. CCR REGISTRATION CCR- Successful Applicants not already registered in the Central Contractor Registry (CCR) will be required to register in CCR prior to award of any grant, or cooperative agreement. Information on CCR registration is available at https://www.bpn.gov/ccr/default.aspx.

B. CERTIFICATION OF LOBBYING ACTIVITIES Grant awards greater than $100,000 require a certification of compliance with a National policy mandate concerning lobbying. Grant applicants shall provide this certification by electronic submission of the applicable form in the BAA forms package on Grants.gov.

C. WIDE AREA WORK FLOW (WAWF) Award Recipient(s) shall use Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) system when submitting requests for payment under this Agreement. The Recipient shall (i) ensure an Electronic Business Point of Contact is designated in the Central Contractor Registration (CCR) database at http://www.ccr.gov and (ii) register to use WAWF-RA at https://wawf.eb.mil, within ten (10) days after award of the Grant or Cooperative Agreement.

D. SELECTION NOTIFICATION

Prospective Applicants that have been recommended for award, will receive a pre-award notice via e-mail from the DHRA, Grants Officer. The Government may initiate discussions if the proposal has been selected for immediate funding.

E. POST AWARD REPORTING REQUIREMENTS

Progress reports: In accordance with 32 CFR ENTER APPLICABLE CFR PART HERE, Recipient(s) shall submit annual performance reports, although the Government reserves the right to require quarterly or semi-annual reports. Annual reports shall be due ninety (90) days after the grant year, quarterly or semi-annual reports shall be due thirty (30) days after the reporting period. The final performance reports will be due ninety (90) days after the expiration or termination of award support.

Financial Reports: As specified in 32 CFR ENTER APPLICABLE CFR PART HERE, financial reports will be required no more frequently than quarterly. The due dates for submission are thirty (30) days after the reporting period. Further, financial reports are to be submitted on SF425. A final financial report will be due ninety (90) days after the expiration or termination of award support.

VII. AGENCY CONTACTS

Business Point of Contact:

Ms. Heather Hay Grants Officer Defense Human Resources Activity 4800 Mark Center Dr, Ste 06J25 Alexandria VA 22350 heather.j.hay.civ@mail.mil Telephone: (571) 372-2614

Technical/Program Points of Contact:

Malcolm Hawkins Program Manager Defense Suicide Prevention Office 4800 Mark Center Dr, Ste 05J25 Alexandria VA 22350

(703) 614-8833 malcolm.k.hawkins.civ@mail.mil

VIII. OTHER INFORMATION

A. PROJECT MEETINGS AND REVIEWS:

Individual program reviews between the DSPO sponsor and the performer may be held as necessary. Program status reviews may also be held to provide a forum for reviews of the latest results from experiments and any other incremental progress towards the major demonstrations. For budget purposes, applicants should assume that all of these meetings would be at or near DHRA COMPONENT’S HEADQUARTERS, Washington DC metropolitan area. Interim meetings are likely; such meeting could be accomplished via video telephone conferences, telephone conferences, or via web-based collaboration tools.

Please note that only the Grants Officer can bind the Government. Further, any pre-award notice indicating that an Application was successful neither obligates the Government to make an award nor commits the Government to reimburse any pre-award costs incurred in anticipation of an award.

DEFENSE HUMAN RESOURCES ACTIVITY (DHRA)

INFORMATION AND INSTRUCTIONS TO FEDERAL ASSISTANCE APPLICANTS

Non-Construction Grants

The Department of Defense (DoD) Grant and Agreement Regulations are published at Chapter I, Subchapter B, Title 32 of the Code of Federal Regulations (CFR). These regulations provide the uniform policies and procedures for the award and administration of grants, cooperative agreements and other assistance instruments negotiated and awarded by the Defense Human Resources Activity (DHRA).

These regulations can be viewed on the internet as follows:

· 32 CFR Part 32 – Educational Institutions and Non-Profit Organizations http://www.dtic.mil/whs/directives/corres/pdf/321006r32p.pdf

· 32 CFR Part 33 – State and Local Governments http://www.dtic.mil/whs/directives/corres/pdf/321006r33p.pdf

· 32 CFR Part 34 – For-Profit Entities http://www.dtic.mil/whs/directives/corres/pdf/321006r34p.pdf

The Applicant must provide the following documentation prior to initiation of discussions regarding the terms and conditions of the proposed award. The Application forms identified below, are available on the Grants .Gov apply website under Funding Opportunity Number H98210-BAA-15-0001 at: www.apply.grants.gov .

1. Application for Federal Assistance (Standard Form (SF) 424). The SF424 incorporates pertinent identification information of the Applicant. The SF424 will be incorporated as an attachment to the award instrument.

|X| Required |_| Not Applicable |_| May be required prior to award

2. Budget Information – Non-Construction Programs (Standard Form (SF) 424A). This form provides for a macro-level of the proposed budget for the initial proposed term of the award and subsequent funding periods. Additional supporting data should be included to detail specific proposed expenditures for (a) the acquisition of significant equipment, (b) identification of subcontractors, (c) travel, (d) and other significant cost categories. The SF424A will be incorporated as an attachment to the award instrument.

|X| Required |_| Not Applicable |_| May be required prior to award

3. Assurances – Non-Construction Programs (Standard Form (SF) 424B). This form provides for the Applicant’s duly authorized representative to certify that the Applicant will comply with all applicable Federal statutes and regulations.

|_| Required |X| Not Applicable |_| May be required prior to award

4. Concept Plan. This is a narrative of the proposal detailing the effort contemplated under the award. The Applicant should detail the proposed technical effort, curriculum vitae of the principal investigator(s) (if applicable), and a general description of proposed subcontracts, travel, acquisition and use of supplies and equipment. The Concept Plan will be incorporated by reference in the award document.

|X| Required |_| Not Applicable |_| May be required prior to award

5. Revised Concept Plan. This is a revised narrative of the proposal detailing the effort contemplated, when the recommendations for award include reduction of technical scope and/or budget.

|_| Required |_| Not Applicable |X| May be required prior to award The Applicant must complete the following actions prior to conclusion of discussions regarding the terms and conditions of the proposed award.

1. Data Universal Numbering System (DUNS) Number. If the Applicant does not have a DUNS number, it should contact Dun and Bradstreet to obtain one at no charge. Applicants within the United States may call 1-800-333-0505. The Applicant may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet Information Services offices for Applicants located outside the United States, from the Internet home page at http://www.customerservice@dnb.com/. The Applicant must have a DUNS number prior to initiating registration in the Central Contractor Registration (CCR) database (see below). If the Applicant already has a DUNS number, the DHRA Grants Officer should be advised as soon as possible.

|X| Required |_| Not Applicable

2. Central Contractor Registration (CCR). It is the policy of the Department of Defense and the defense Human Resources Activity (DHRA) that Recipients of Federal Assistance awards be registered in the Central Contractor Registration (CCR) database as a condition of award. Registration will facilitate DoD Grant and Agreement Regulations requirements for Electronic Funds Transfer (EFT). If the Applicant is already registered in the CCR, the DHRA Grants Officer should be advised of the Applicant’s DUNS and CAGE Codes as soon as possible. The CCR registration process can be accomplished via the Internet at: http://www.ccr.gov/.

|X| Required |_| Not Applicable

3. Most Recent Single Audit Report. If checked, the proposed Applicant should submit one (1) copy (or electronic link to) of its most recent Single Audit Act Report of Findings.

|_| Required |_| Not Applicable |X| May be required prior to award

4. Indirect Cost Rate Agreement. If checked, the Applicant should submit one (1) copy of its most recent Predetermined Indirect Cost Rate Agreement (negotiated with the Federal Government Agency having cognizance over the Applicant (i.e., Department of Health and Human Services, Office of Naval Research, etc.).

|_| Required |_| Not Applicable |X| May be required prior to award

5. Procurement Procedures. If applicable, the Applicant should submit one (1) copy of the Applicant’s organizational procedures for the award for subcontracting support of the contemplated effort.

|_| Required |_| Not Applicable |X| May be required prior to award

6. Commercial and Government Entity (CAGE) Code. If the Applicant does not have a CAGE code, one will be assigned as part of the CCR registration process. If the Applicant’s CAGE code is known, the Applicant should provide it to the DHRA Grants Officer as soon as possible.

|X| Required |_| Not Applicable

NOTE: Applicants shall use the Grants.gov website at: http://www.grants.gov/ PROPOSAL SENT BY MAIL, FAX, OR E-MAIL WILL NOT BE CONSIDERED. All attachments to Applications submitted through Grants.gov must be in Adobe Portable Document Format (pdf file).