CPSD_DDGShafts_SOW.docx

Statement of Work (SOW) for Application of Thermal Spray Coating to DDG 51 Shaft Sleeves

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 427, which is responsible for Main Propulsion Shafting systems, including shafts, bearings, and seals.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The Propulsion Shafting Systems, Surface Ship Propellers, Waterjets, and Rudders Branch (Code 427) provides Research and Development (R&D) and In-Service Engineering (ISE) services related to the Main Propulsion Shafting System, including bearings, seals, couplings, and shafts. Code 427 is the primary activity for the performance of machinery testing, providing technical support, and acting as the single point of contact for all aspects of cognizant equipment procurement and fleet introduction, including specification development, contract preparation, participation at design reviews, first article testing, on-site engineering investigations, evaluations, and equipment problem resolutions/repairs. As part of these efforts, Code 427 requires engineering services related to the thermal spray application of nanostructured Alumina-Titania ceramic to the waterborne propulsion shaft wear sleeves used throughout the surface fleet.

1.2 SCOPE OF WORK

The contractor shall provide services required to apply a plasma spray ceramic coating to the 70/30 Copper Nickel (CuNi) sleeves of a government furnished shipset of waterborne shafts for a DDG 51 class ship. This effort will include performing a receipt inspection of the four (4x) Ready-For-Issue (RFI) shafts, undercut the CuNi sleeves in the areas specified, surface prep the sleeves, apply plasma spray ceramic coating to the undercut areas, finish grind the coated areas, perform dimensional inspection, and re-preserve and package the shafts for shipping. The shipset of shafts will include two (2x) stern tube shafts and two (2x) propeller shafts.

2.0 APPLICABLE DOCUMENTS

2.1 MIL-DTL-2845E - Propulsion Systems, Boat and Ship; Main Shafting, Propellers, Bearings, Gauges, Special Tools, and Associated Repair Parts; Preservation, Packaging, Packing, and Storage of

2.2 S9243-AW-TRS-011/SHAFT Rev. 1 - Technical Repair Standard for Surface Ships Main Propulsion Shafting, Refurbishment Procedures

2.3 T9074-AA-GIB-010/1687 - NAVSEA Technical Publication; Thermal Spray Processes for Naval Ship Machinery and Nonskid Applications.

2.4 Drawing No. 243-6220431 Rev. R – DDG 51 Class Shafting Details

2.5 Drawing No. DDG-CER-PROP-427-001 – DDG 51 Propeller Shaft Ceramic Coating Details

2.6 Drawing No. DDG-CER-ST-427-001 – DDG 51 Stern Tube Shaft Ceramic Coating Detail

2.7 Drawing No. TRS-DDG-51-PROP-005 – DDG 51 Class Propeller Shaft – Class Specific Data Sheet

2.8 Drawing No. TRS-DDG-51-ST-005 – DDG 51 Class Stern Tube Shaft – Class Specific Data Sheet

2.9 Thermal Spray Procedure #XXX; DDG 51 Class Propulsion Shafting Wear Sleeve Test & Evaluation Coating

The drawings are provided as an attachment to the contract. The remaining documents can be referenced at https://mercury.tdmis.navy.mil.

The Contractor shall reference and utilize the latest version available when performing tasks within this PWS.

3.0 REQUIREMENTS

3.1 Receipt Visual and Technical Inspection

3.1.1 The Contractor shall confirm that the GFM shafts received have not been damaged during transit by performing a receipt inspection in accordance with Section 2-1 of Reference 2.2. Record the results on NAVSEA Form 9243/5 and submit under CDRL A002.

3.1.2 The Contractor shall visually inspect the GFM shafts received, to document the baseline condition of the shafts, in accordance with Section 2-2.1 of Reference 2.2. Record

3.1.3 The Contractor shall set up the shaft in a lathe and conduct a concentricity inspection of the exposed CuNi sleeves in accordance with Section 2-2.2 of Reference 2.2.

3.1.3.1 For Section 2-2.2.5 of Reference 2.2, the concentricity measurements shall be taken at locations F, G, H, and I per Reference 2.7 for the propeller shafts and locations D, E, F, and G per Reference 2.8 for the stern tube shafts.

3.1.3.2 Record all concentricity measurements on data sheet provided in Reference 2.7 for the propeller shafts and Reference 2.8 for the stern tube shafts. If any measurements exceed the maximum allowable TIR of 0.002” at these locations, document the non-conformances and submit via CDRL A004 with proposed path forward for government review and approval.

3.1.4 The Contractor shall conduct an outside diameter measurement of the shaft sleeves to the nearest 0.001”.

3.1.4.1 Measurements shall be taken at, at a minimum, locations F, G, H, and I per Reference 2.7 for the propeller shafts and locations D, E, F, and G per Reference 2.8 for the stern tube shafts.

3.1.4.2 Note that this measurement is for baseline reference only. Sleeves may not meet the design diameter due to previous in-service wear and skim-cut during refurbishment.

3.1.5 Package and submit, in a single report for each shaft, the results of the measurements, and any nonconformances of the inspections per Sections 3.1.1 through 3.1.4 for Government approval under CDRL A002 prior to fulfilling the requirements of SOW Paragraph 3.3.

3.2 Thermal Spray Coating Procedure Qualification

3.2.1 Perform thermal spray procedure qualification in accordance with Section 3.3. of Reference 2.3.

3.2.1.1 This step may be performed in parallel with SOW Paragraph 3.1.

3.2.2 While an internal procedure can be developed, all spray parameters, equipment, and material requirements of Reference 2.9 shall be met.

3.2.3 Submit test qualification data under CDRL A003 for Government review and approval prior to fulfilling the requirements of SOW Paragraph 3.3. Provide documentation of the metallurgy of the test specimens to ensure conformance with desired material standards.

3.3 Thermal Spray Coating Sleeve Application

3.3.1 With each shaft setup on a lathe, undercut the sleeves an appropriate amount to achieve a final coating thickness of 0.019” ± 0.001” in accordance with the details provided in Reference 2.5 for the propeller shafts and Reference 2.6 for the stern tube shafts.

3.3.2 Perform surface preparation, coating application, finish grinding, and sealing of the sleeve surfaces in accordance with Reference 2.9.

3.3.2.1 Ensure all un-coated areas are properly masked to prevent damage during the process.

3.3.2.2 The as-machined diameter of the coated surface shall be equivalent to the baseline diameter measurement taken during SOW Paragraph 3.1.4. Surface finish shall be equal to or better than 32 micro-inch Ra.

3.4 Post-Coating Visual and Technical Inspection

3.4.1 The Contractor shall conduct a concentricity inspection of the exposed shaft sleeves in accordance with Section 2-2.2 of Reference 2.2.

3.4.1.1 For Section 2-2.2.5 of Reference 2.2, the concentricity measurements shall be taken at locations F, G, H, and I per Reference 2.7 for the propeller shafts and locations D, E, F, and G per Reference 2.8 for the stern tube shafts.

3.4.1.2 Record all concentricity measurements on data sheet provided in Reference 2.7 for the propeller shafts and Reference 2.8 for the stern tube shafts. If any measurements exceed the maximum allowable TIR of 0.002” at these locations, document the non-conformances and submit via CDRL A004 with proposed path forward for government review and approval.

3.4.2 The Contractor shall conduct an outside diameter measurement of the shaft sleeves to the nearest 0.001”.

3.4.2.1 Measurements shall be taken at, at a minimum, locations F, G, H, and I per Reference 2.7 for the propeller shafts and locations D, E, F, and G per Reference 2.8 for the stern tube shafts.

3.4.2.2 Note that this measurement is the final, reportable shaft sleeve diameter and will be used to track the operational wear performance of the sleeve.

3.5 Packaging, Preservation, and Preparation for Shipment

3.5.1 The Contractor shall re-preserve and package the shafts in their original shipping crates in accordance with Reference 2.1 in preparation for shipment to the storage facility.

3.5.2 The Contractor shall notify the Government when the shafts are final crated and ready for pickup.

4.0 DATA REQUIREMENTS

· CDRL A001, Contract Status Report

· CDRL A002, Inspection and Test Reports

· CDRL A003, Thermal Spray Process Record

· CDRL A004, Request for Waiver/Variance

· CDRL A005 Government Furnished Material (GFM) by National Stock Number

· CDRL A006, Government Property Inventory Report (PERIODIC)

· CDRL A007, Government Property Inventory Report (FINAL) Required for all contracts where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of a contract.

5.0 SECURITY REQUIREMENTS

5.1 N/A

5.2 N/A

5.3 N/A

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 N/A

5.7 N/A

5.8 N/A

6.0 PLACE OF PERFORMANCE

All work will be completed at the contractor’s facility.

7.0 N/A

8.0 GOVERNMENT FURNISHED PROPERTY

GFP is required for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks under this task order. Accountability for Government Property under this task order shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the Task Order whether acquired by the prime or subcontractors (Contractor Acquired Property), provided by the Government, or received directly from another commercial source as a deliverable from a Government issued contract.

Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

· DODI 4161.02, Accountability & Management of Government Contract Property

· DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition

· DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property

· OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished Material Management

· SECNAVINST 5200.43A, Property Management

All GFP identified in Attachment XX, Government Furnished Property will be provided no later than 9/30/2023.

8.1 Reporting

The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.211-7007 requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.2 Shipping Notification

FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government, and the DoD Vendor Guide requires this notification be provided by posting electronic shipping notification to the PIEE GFP Module.

8.3 Inventory Reporting

FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST 5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. This report is to be delivered according to Exhibit X, Government Property Inventory Report. The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.4 Lost, Damaged or Stolen GFP Reporting

FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7002, further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.5 Excess Property Reporting: SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned soon as the excess is identified without waiting for formal contract closeout processing.

Recovering excess property from the Contractor via the Plant Clearance Automated Reutilization Screening System (PCARSS) as soon as possible ensures the property is available to fill other requirements and can potentially reduce the administrative costs of the contract.

8.6 Property Disposition

Government Property Distribution shall be in line with FAR 52.245-1(j). The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer and the Accountable Property Officer.

8.6.1 Property Disposition Instructions

Insert disposition instructions/contract language for the contractor regarding excess or unused GFP, Contract Acquired Property (CAP) such as returning to the government (delivery instructions), disposal or transferring to follow-on contracts.

Example: (c) All Contractor Acquired Property shall be delivered to ___________ with a DD Form 1149. The DD Form 1149 shall include the following:

• Dollar Value

• Purchase Request Number

• Item Description

• Serial Number

• Model Number

• Quantity

• Task Order Number

• Technical Point of Contact

• Assigned Unique Serialized Identification Number

• All Delivered items for which the Government’s unit acquisition cost is $5,000.00 or more shall have an IUID tag and the corresponding information uploaded into iRAPT (Invoicing, Receipt, Acceptance and Property Transfer)

8.6.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document” Include the following requirement in the statement of work (SOW) for all contracts where GFP (to include laptops) will be provided to the contractor:

The contractor must obtain DD-1149s before removing any Government Furnished Property, including Plant, Property, and Equipment (PP&E) from NSWCPD premises for general use. For situations where the contractor picks up/replaces NSWCPD property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR. All GFP returned to the Government shall include a DD 1149 to document transfer of liability back to the Government.

8.7 Contract Closeout Reporting: DFARS clause 252.245-7004 directs the Contractor to provide an inventory schedule using the PCARSS system at contract end to begin the disposition and disposal process. Reports generated by PCARSS and delivered to the Government must be used to update the APSR to ensure accountability of GFP returned or disposed of by the Contractor is maintained.

Government Furnished Materials Reporting: The Contractor shall provide a report for all materials procured and/or furnished. The report shall include the fields required by the GFM module of the PIEE system IAW DFARS 252.211-7007 and PGI 245.103-72 for the purpose of accountability.

9.0 GOVERNMENT FURNISHED INFORMATION

9.1

10.0 N/A

11.0 COUNTERFEIT MATERIAL PREVENTION

11.1 Non-Electronic Materiels

11.1.1 Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high risk materiel shall implement a risk mitigation process as follows:

11.1.1.1 If the materiel is currently in production or currently available, materiel shall be obtained only from authorized suppliers

11.1.1.2 If the materiel is not in production or currently available from authorized suppliers, materiel shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria

11.1.1.3 Contractor shall notify the contracting officer when critical or high risk materiel cannot be obtained from an authorized supplier;

11.1.1.4 Contractor shall take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier

11.1.1.5 Contractor shall report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

12.0 N/A

13.0 N/A

14.0 N/A

SOW-PWS Template 21 November 2022 version Page 10