CPF_SOW.pdf

Version 01/25/2018

Statement of Work Currency Packaging Films

SECTION I: Background

The Bureau of Engraving & Printing (BEP) is the component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products.

Banknote currency manufacturing occurs at BEP’s DC Facility (DCF) located in Washington, DC and the BEP’s Western Currency Facility (WCF) located in Fort Worth, TX. The BEP’s primary customer is the Federal Reserve Board (FRB).

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

The Materials Technical Contracts Division/ Office of Product Development requires currency packaging films to be used as packaging material for the transport of U.S. currency at the DCF and WCF. The BEP has developed Specification Number F: SW-7, dated April 10, 2025 for this requirement. This specification establishes performance and acceptance requirements for currency packaging films for use on BEP packaging processing equipment, BEP COPE presses Super Numerota No. 2 and Model 212, Large Examining and Printing Equipment (LEPE), as well as the Inspection Finishing System (IFS) equipment. The materials shall be suitable for currency packaging in the Bureau of Engraving and Printing, hereinafter referred to as the BEP.

2.2 Scope of the Product, Service, or Outcome.

The scope of the product is to have a continuous supply of currency packaging films at the BEP.

The currency packaging films shall consist of Bundle Shrink Films, Center Fold Bundle Shrink Films, Brick Shrink Film, Center Fold Brick Shrink Film and Cash-Paks. This is a large acquisition by the total amount of funds that are allocated. The outcome would be that the BEP will receive high quality packaging films with consistency.

SECTION III: Technical Requirements/Tasks/Outcomes

See Attachment A – Specification for Currency Packaging See Attachment A1 – Cash-Pak Free Fall Drop See Attachment A2 – Cash-Pak Drawing 30083 See Attachment B – Vendor Affixed Barcode Labels

3.1 Special Delivery Instructions.

See attached specifications document Attachment A – Specification for Currency Packaging for the requirements pertaining to this procurement.

3.2 Performance/ Delivery Period. The period of performance is for the length of the contract including every ordering period, which is 02/04/2026 – 02/03/2031.

3.3 Place/ Location of Performance/ Delivery.

(a) Delivery orders placed for DCF shall be delivered to the following address:

Bureau of Engraving and Printing Eastern Currency Facility “D” Street between 13th & 14th Streets, S.W.

Washington, DC 20228

Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., Eastern Time, Monday through Friday, excluding U.S. Federal holidays and BEP’s Year End Shutdown (YES) Period.

The Contractor shall contact BEP’s Eastern Currency Facility’s Receiving Section at

(202) 874-2333 at least twenty-four (24) hours in advance to schedule all deliveries.

The following information should be provided:

- Name of supplier/manufacturer

- Contract/Purchase Order Number

- Total number of cartons or pallets

- Total weight

- Date and Time of Delivery

(2) Delivery orders placed for WCF shall be delivered to the following address:

Bureau of Engraving and Printing Western Currency Facility 9000 Blue Mound Road Fort Worth, Texas 76131

Receiving hours for deliveries are 7:00 a.m. to 2:30 p.m., Central Time, Monday through Friday, excluding U.S. Federal holidays and BEP’s Year End Shutdown (YES) Period. The Contractor shall contact BEP’s Western Currency Facility’s Receiving Area at (817) 847-3822 or after hours at (817) 847-3831 at least twenty-four (24) hours in advance to schedule all deliveries.

The following information should be provided:

- Name of supplier/manufacturer

- Contract/Purchase Order Number

- Total number of cartons or pallets

- Total weight

- Date and Time of Delivery

(b) The place(s) of delivery for items ordered under this contract shall be specified on the individual delivery order.

(c) The Government reserves the right to change the delivery location of the ordered material between its Washington, D.C. and Fort Worth, TX facilities or to an alternate destination.

(d) For deliveries to the Washington, D.C. plant, over-the-road vehicles having an overall height exceeding 12 feet 6 inches (3.8 meters) empty, or an overall length exceeding 40 feet (12.2 meters) cannot be accommodated at the receiving platform. There are currently no vehicle restrictions in place at the Fort Worth, TX facility.

The delivery period of ordered material may vary from order to order and each delivery order shall state the required delivery period. However, in order to meet BEP production schedules, delivery shall be made within forty-five (45) calendar days after the issuance of the respective delivery order. A longer delivery period may be allowed provided that delivery of material will ensure that BEP production schedules are met. At the discretion of the Government, if a longer delivery time is feasible and approved in writing by the CO and the COR, the respective delivery order shall provide the extended delivery date.

3.4 Travel Requirements. Regular travel is not a requirement for this contract.

In accordance with FAR 31.205-46(a), Costs incurred by Contractor personnel on official company business for transportation may be based on mileage rates, actual costs incurred, or on a combination thereof, provided the method used results in a reasonable charge. Costs incurred by Contractor personnel on official company business for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in Federal Travel Regulation. Documentation to support actual costs incurred shall be in accordance with the Contractor’s established practices, subject to FAR 31.205-46(a)(7), and provided that a receipt is required for each expenditure of $75.00 or more. The Government will reimburse Contractor travel under a designated Contract CLIN. For Emergency Repair Requests, the Contractor shall obtain prior written approval from the CO before making any travel arrangements.

3.5 Special Requirements.

3.5.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the

CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

3.5.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract.

This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the expressive, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination.

Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

3.5.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

3.5.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

3.5.5 Non personal service statement: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in Attachment A. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

SECTION IV: Applicable Documents

See Attachment A – Specification for Currency Packaging See Attachment A1 – Cash-Pak Free Fall Drop See Attachment A2 – Cash-Pak Drawing 30083 See Attachment B – Vendor Affixed Barcode Labels

SECTION V: Requirements for Handling Sensitive, Classified, and/or Proprietary Information

This procurement does not require the handling of the handling of sensitive, classified, or proprietary information

5.1 The Contractor shall conform to the security requirements set forth in Attachment E of this contract and the accountability requirements set forth in Attachment F of this contract, and the transportation requirements set forth in Attachment G of this contract. The Contractor shall have the responsibility for the physical security and accountability of the ink from the time it produced until such time as it is delivered. The Contractor shall ensure that all its manufacturers of security features in the material conform to the security, accountability, and transportation requirements set forth in Attachments E, F, and G of the contract, respectively.

5.2 The Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO. The Contractor shall be required to sign a non-disclosure agreement.

SECTION VI: Government Furnished Resources and Information

6.1 Government furnished resources are not used in this procurement.

ATTACHMENT 1: LIST OF BEP’S FACILITIES

BEP Facility Location Address

BEP’s DCF 14th & C Streets, S.W., Washington, D.C. 20228

BEP’s WCF 9000 Blue Mound Road, Fort Worth, TX 76131