CPE Accreditation Performance Work Schedule DRAFT.pdf

Performance Work Schedule Academic Accreditation for the United States Army Institute for Religious Leadership, School for Spiritual Care Clinical Pastoral Education Program

1. General: The United States Army Institute for Religious Leadership (USA-IRL) and School for Spiritual Care – Army CPE (SSCa-CPE) requires non-personal services of the vendor who must be accredited by the United States Departement of Education (USDOE) to accredit Clinical Pastoral Education (CPE) conducted by SSCa-CPE on behalf of USA-IRL. SSCa-CPE manages CPE Programs in the Army and oversees the educational programs conducted by U.S. Army Chaplain Certified Educators in accordance with CPE accreditation standards. The contractor provides academic credit for all completed CPE courses that adhere to CPE accreditation standards. The vendor provides accreditation for four CPE programs, the Army CPE Resident Program, the Army Certified Educator Fellowship, Army Extended CPE Unit, and Army CPE Internship. By conducting CPE programs in accordance with the contractor’s accreditation standards, Army Chaplain Corps are awarded academic credit for courses, which enables the Army Chaplain Corps to meet Army requirements for spiritual care specialists and instructors across the Army and the Army Chaplains Corps

1.1 Description of Services/Introduction: This is a non-personal services contract to provide the USA-IRL and SSCa oversee the Army CPE System and the conduct of Clinical Pastoral Education (CPE) Programs through the pursuit of academic and clinical excellence. The CPE Program provides quality professional education for chaplains who provide religious support and leader advisement and religious support / spiritual care for highly vulnerable personnel in the Army. The program also creates spiritual care specialists who are a training and educational resource to senior Chaplain leaders in the formation. The graduate pastoral clinicians will become future leaders and mentors by establishing excellence in pastoral care and counseling to military and family members worldwide.

1.2 Background: The Army CPE Resident program is a 1960 hour, one-year, professional education program. Graduates receive academic credit for four units of CPE accredited CPE, and either a Doctor of Ministry degree or Board Certification. This course meets Army requirements for the Skill Identifier (SI) 7R, Chaplain Clinician.

Graduates of this program serve in contexts with vulnerable Army populations or high intensity crisis orientations, such as hospitals and confinement contexts. Chaplain Clinicians provide specialty spiritual care and advisement to leaders. Chaplain Clinicians also serve as specialty trainers in spiritual care and pluralistic spiritual care practice, enabling professional development across the Chaplain Corps. The Army Certified Educator Candidate Fellowship is a 36-month program for Army Chaplain SI 7R Chaplains to become Certified Educators. Graduates receive certification as CPE Certified Educators and are fully qualified to receive the Area of Concentration (AOC) 56D. CPE Provides continuing certification for all Army Certified Educators, in accordance with CPE Certification standards. Army Certified Educators serve as faculty for the other three CPE programs offered by the Army and represent a critical professional development capability for the Army and the Chief of Chaplains. The Army

DRAFT

Extended CPE Unit course is a 24 week, part-time and professionally integrated course offered to Chaplain while they are serving in operational assignments. The course offers over 100 hours of professional education with an Army Certified Educator (AOC 56D) and offers over 300 hours of intensive professional development experience designed to increase Chaplain Performance in their organizational assignment. The Chaplain CPE Internship program is an 11-week unit of CPE offered to Chaplain Candidates and very junior reserve Chaplains. This course features over 400 hours of supervised clinical work, often in an Army Medical Treatment Facility. The Chaplain Internship program enables the Chaplain Corps to significantly influence positive professional development and increase the capability of future generations of Army Chaplains. The Government will enroll 15-20 officers into the U.S. Army Chaplain Clinical Pastoral Education Program each fiscal year. The Government will enroll 1 officer in the Clinical Pastoral Education Program each fiscal year, and a minimum of 1 officer each year thereafter.

1.3 Scope: The Contractor shall provide non-personal services. The contractor shall accredit the USA-IRL, SSCa & Graduate School CPE Centers at SSCa, Fort Jackson, South Carolina and its four satellite facilities so that it may grant U.S. Army Chaplain Clinical Pastoral Education and U.S. Army Chaplain Clinical Pastoral Educator Certification to officers who successfully complete the appropriate CPE Program.

1.4 Objectives:

• Be the accreditor for CPE, who is recognized by the US Department of Education.

• Approve the SSCa-CPE and Graduate School CPE curriculum as specified in the contractor's standards.

• Delegate responsibility and conduct of the CPE Program to the Army Graduate School Dean and the Program Director of SSCa-CPE.

• Treat courses given, sponsored at the USA-IRL, SSCa-CPE and Graduate School, as courses for the purpose of awarding a clinical certification as either a U.S. Army Chaplain or U.S. Army Chaplain Clinical Pastoral Educator.

• The Contractor shall, by mutual agreement with the Government, add, delete or re-configure curricular subject matter in accordance with the USA-IRL, SSCa and Graduate School policies and the contractor's accreditation standard processes.

• Delegate responsibility for the governance of the CPE Program to the Army Graduate School Dean and the Program Director of SSCa-CPE.

• The contractor shall grant the appropriate accreditation to the USA-IRL, SSCa CPE program, and the respective clinical certification to officers enrolled in the CPE Program who:

• Upon successful completion of each training program is recommended for certification by his or her training educator.

• Maintain an academic record for each U.S. Army Chaplain enrolled in the CPE Program and provide the U.S. Army Chaplain a copy of this record upon request.

1.5 General Information:

1.5.1: Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The Contractor’s

Proposed QCP shall be submitted to the Contracting Officer (KO) through the

Contracting Officer’s Representative (COR) for review within 10 days after the date of contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 days. If the Government has provided comments, the Contractor shall then have 5 days to submit a final QCP.

After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 10 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the

QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the

Contractor's Quality Control Team.

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals).

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office

(DOCPER) processes/approvals throughout contract performance.

(e) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.7 Key Control).

(f) How the Contractor will inventory and track maintenance of all Government

Provided Equipment / Materials.

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1: An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within 30 days upon completion of each option period or

Task Order.

1.5.1.2: The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 working hours by identifying those issues. Verbal reports shall be followed up by written reports within 2 days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: RESERVED

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are

0900-1700, Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0900-1700, Monday through Friday. The Government facility is closed during local or national emergencies, administrative closings, or similar

Government directed facility closings. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0900-1700, Monday through Friday. The Contractor’s facility shall be closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce is essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.5.4.3.1 Contractor Work Plan: RESERVED

1.5.5 Training Holidays: RESERVED

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the Contractor’s location.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: RESERVED

1.6.3.1 Installation Pass Log: RESERVED

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 1 day.

1.6.3.3 Contract Termination or Cancellation: RESERVED

1.6.3.4 Common Access Cards (CAC) and CAC Log: RESERVED

1.6.4 Background Checks: RESERVED

1.6.4.1 U.S. Citizen: RESERVED

1.6.4.2 Local Nationals and Third Country Nationals: RESERVED

1.6.5 Physical Security: RESERVED

1.6.6 Operations Security (OPSEC) Requirements: RESERVED

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the

Contractor to review the Contractor's performance. At these meetings the Contracting

Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the

Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies, coordinate availability of

Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the

Government: Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a

Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the

Contracting Officer no later than 5 days after contract award or during the post-award meeting. (Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on this contract.) The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or

Alternate Contract Manager shall be available between 0900-1700, Monday through

Friday. Qualifications for all key personnel are listed below:

a. Program/Contract Manager and Alternate Contract Manager: The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent shall be provided in writing to the Contracting Officer no later than no later than ten (10) days after contract award. The Program/Contract Manager and Alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Program/Contract Manager, or their alternate must demonstrate a minimum of 5 years’ experience within the past 10, working as a Program Manager. The Program/Contract Manager, or their alternate, shall be available between 0900-1700, Monday through Friday except Federal Holidays.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor shall ensure that the individual e-mail display name of its employees identify them as a Contractor and that the company name is provided in the e-mail signature block.

1.12.1 RESERVED

1.12.2 Contractor Identification Badges: RESERVED

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the

Contractor to access data and information proprietary to a government agency, another

Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer.

The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code

(U.S.C.) Section 552a.

1.17 Protection of Government and Contract Information: Per Public Use Notice of

Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than 5 days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI

Mitigation Plan will be determined to be acceptable solely at the discretion of the

Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the

Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: RESERVED

1.21 Safety: The following provides information pertaining to Safety and Accident

Prevention: For CONUS and OCONUS locations, RA shall consult with the responsible

Safety Officer and Activity manager assigned to performance location(s).

1.21.1 (OCONUS - Host Nation)Safety Laws and Regulations: RESERVED http://www.dimoc.mil/resources/limitations/

1.21.1.1 RESERVED

1.21.1.2 RESERVED

1.22 Environmental Compliance: The following provides information on

Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program: RESERVED

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: RESERVED

1.23.2 OPSEC Training: RESERVED

1.23.3 iWATCH Training: RESERVED

1.23.4 Information Assurance (IA) Training: RESERVED

1.23.4.1 RESERVED

1.23.4.2 RESERVED

1.23.4.3 RESERVED

1.23.5 Personally Identifiable Information (PII): (RESERVED

1.24 Authorization to Perform Services: RESERVED

1.25 Notice to Proceed: RESERVED

1.26 Electromagnetic Compatibility Directive: RESERVED

1.27 Government Property and Services: RESERVED

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection:

RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II

Definitions states the following when defining a COR: “Defined in subpart 202.101 of

Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of

Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work

Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a

Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based

Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that

Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the

Performance Work Statement (PWS). It provides specific details on how the

Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to

Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters a contract with a prime Contractor. The

Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control

IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison USAREUR United States Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will:

• Provide the facilities and resources for student research and training. The Government will review and approve through official Military Institutional Review Board channels, all CPE Program research protocols prior to data collection.

• Have all rights to publish CPE Program research findings developed by the students.

• Provide personnel and materials necessary for the CPE Program, to include faculty and staff, training facilities, curriculum, supplies/books, and travel costs for the CPE Program participants.

• Ensure CPE Program faculty participates on the CPE Program graduate committees. However, CPE Program faculty is not committed to support any contractor projects.

• Screen all applicants and accept officers into the CPE Program.

• Ensure the number of officers enrolled is provided to the contractor at the start of each class.

• Ensure the CPE Program Director provides the contractor with the necessary student information required for credentials.

• Ensure that at the end of each quarter, the CPE Program Director directs the training site educators to submit student unit reports to the contractor.

• Withdraw/dismiss officers who are failing to maintain military or academic standards. Appeals will be governed per the POI and individual student assessment plan.

3.2 Facilities: RESERVED

3.3 Utilities: RESERVED

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED.

3.6 Materials: RESERVED

3.7 Training: RESERVED

3.8 Common Access Cards (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: RESERVED

4.2 Secret Facility Clearance: RESERVED

4.3 Materials:

4.4 Vehicles and Equipment: RESERVED

4.5 Background Checks): As determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall:

• Be the accreditor for CPE, who is recognized by the US Department of Education.

• Approve the SSCa and Graduate School CPE curriculum as specified in the contractor's standards.

• Demonstrate the CPE Program has been accredited by the institutions governing body which is an independent policy-making body, capable of reflecting constituent and public interest within governance activities and decisions.

• Delegate responsibility and conduct of the CPE Program to the Army Graduate School Dean and the Program Director of SSCa-CPE.

• Treat courses given, sponsored by the SSCa and Graduate School, as courses for the purpose of awarding a clinical certification as either a U.S. Army Chaplain CPE Student or U.S. Army Chaplain Clinical Pastoral Educator.

• The Contractor shall, by mutual agreement with the Government, add, delete or re-configure curricular subject matter in accordance with the SSCa and Graduate School policies and the contractor's accreditation standard processes.

• Delegate responsibility for the governance of the CPE Program to the Army Graduate School Dean and the Program Director of SSCa-CPE.

• The contractor shall grant the appropriate accreditation to the SSCa-CPE program, and the respective clinical certification to officers enrolled in the CPE Program who is recommended for certification by his or her training educator.

• Maintain an academic record for each U.S. Army Chaplain enrolled in the CPE Program and provide the U.S. Army Chaplain a copy of this record upon request.

• Provide a monthly status report to COR by the 5th of each month.

5.2 Tasks: RESERVED

5.2.2 Facilities Engineering Services: RESERVED

5.2.2.1 Building Responsible Officer (BRO): RESERVED

5.3 Service Contract Reporting

5.3.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for http://www.sam.gov/

SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a

Service Contract Report. Each service contract which meets the FAR Subpart

4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant http://www.sam.gov/

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Department of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

6.1.7 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.8 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.9 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.10 Information Assurance (AR 25-2)

6.1.11 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Technical Exhibit C – Sole Source Justification Memo

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

Performance Requirements Standards

Performance Objective Performance Standard

Acceptable Quality Level

Method Used/Frequency

1. Provide accreditation for the USA-IRL CPE training program.

CPE provides Training sites upon receipt of fees.

100% Compliance Zero Deviation from standard.

Record accreditation upon receipt of payment.

100% Inspection Email/Corresponde nce

2. Adjust curricular subject matter in accordance with the USA-IRL, SSCa and Graduate School policies and the contractor’s accreditation standards

CPE

Accreditation

100% Compliance Zero Deviation from standard.

Curricular subject matter current and accredited.

100% Inspection Email/Corresponde nce

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

A.001 Quality Control Plan (para 1.5.1)

10 days after contract award date.

1 Electronic delivery via email using Microsoft Office Word

To the Contracting Officer through the Contracting Officer’s Representati ve (COR)

An Analysis of Quality Control and Timeliness of Submittals (para 1.5.1.1)

30 days after completion of option year.

1 Electronic delivery via email using

COR

Monthly Status Report

By the 5th day of each month

1 Electronic delivery via email using

COR