Coverletter.pdf

Federal Correctional Complex Allenwood in Allenwood Pennsylvania is soliciting quotes (RFQ) for the following requirement under solicitation number 15B20124Q00000017; for boxed meals.

Please read this RFQ carefully and be sure that all information requested is included in your quote.

•Please ensure that you only bid on items that you can and will provide meeting the provided specifications.

•QUOTE ONLY on Items that Meet the REQUIRED SPECIFICATIONS as provided.

•Quotations must be received no later than Friday, August 23, 2024, 12:00 P.M. EST.

• We will anticipate the delivery of awarded items no later than Friday, September 20, 2024. Failure to deliver within the specified date range or delivery date may result in awarding to another offeror; or a notation against the vendors performance which can then be considered in any future solicitations.

•Electronically submitted quotations only, and are submitted to Ryan Vincenzes, rvincenzes@bop.gov; Please do not mail your quotes.

•The attached SF1449 will be used to submit your bid for this solicitation.

No substitutions of products will be allowed. This Solicitation is being distributed solely through the Federal Business Opportunities website, www.sam.gov. Interested parties are responsible for monitoring this site to ensure you have the most up-to-date information about this acquisition. The date for receipt of quotes is Friday, August 23, 2024, 12:00 P.M. EST. Faith-Based and Community-Based Organizations have the right to submit offers/quotes equally with other organizations for contracts for which they are eligible. The North American Industrial Classification System (NAICS) code applicable to this requirement is 311999. The solicitation is 100% set-aside for small business. Each offeror is required to complete their representations and certifications in the System for Award Management (SAM). The System for Award Management (SAM) is online. SAM replaces CCR/Fed Reg, ORCA, and EPLS.

The following FAR provisions apply to this acquisition: 52.212-1, Instruction to quoters Commercial items applies to the acquisition.

Quoters shall include a completed copy of FAR provision 52.212-3, Quoter Representations and Certifications Commercial Items, and furnish Quoters Federal Tax Identification Number, DUNS Number. FAR Clauses 52.212-4, Contract Terms and Conditions Commercial Items and 52.212-5, Contract Terms and Conditions Required Implementing Statutes or Executive Orders Commercial Items apply to this acquisition. Additional Terms and Conditions are attached. In addition items shall be Buy American Act Compliant.

This requirement is a Firmed-Fixed-Price contract. The government reserves the right to make a single award or multiple awards from this solicitation if it is advantageous to the agency. Award will be made to the quoter whose quotation offers the best value to the government, considering technical capability, price, and past performance. The government will evaluate information based on the following criteria. 1)Technical capability factor meeting or exceeding the requirement. 2)Price: Offerors must include all applicable costs (Example: Packaging, Shipping, etc) in their quote. The total quoted price will be the evaluated price. 3) Past Performance: To include timeliness of service provided, providing correct product as specified, completing order as awarded/quoted, and applicable FAPIIS and CPARS reports; (poor past performance, failure to deliver/service awarded items in the past, not meeting required specifications, etc.), may result with the vendors quotes being considered as a non-responsible vendor. The contracting officer’s knowledge of and previous experience with the supply or service being acquired will be applied in the best value determination.

Special Instructions for Shipping/Receiving:

Awardee will ship all items to:

Route 15, 2 Miles North of Allenwood, Allenwood PA 17810 Delivery times are Monday – Friday, 6:00 AM to 2:30 PM, excluding federal holidays.

All items will be closely inspected.

All items will be delivered palletized.

Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

You will be notified of any differences found after items have been counted, either at time of delivery or a later time if they cannot be counted at time of delivery.

Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within three days of noncompliance notification.

Items that are required to be redelivered must be provided within 24 hours of notification of the rejected items.

United States Penitentiary P.O. Box 3500 White Deer, PA 17887

U.S. Department of Justice Memorandum Federal Bureau of Prisons

Federal Correctional Complex, Allenwood

Rejected deliveries in whole or part will be returned at the offeror’s expense. Rejected items failed to be picked up within three days will be disposed of by warehouse staff.

Failure to provide product meeting the specification or of poor quality (i.e. molded, stale, etc.) will result in the order being cancelled and awarded to the next offeror that meets the requirements.

Invoicing Instructions:

Invoice only items that have been delivered.

Invoiced items need to match items, and units of measure as shown on the purchase order. Invoices that do not match the purchase order will be returned and payment may be delayed.

Quotes shall be submitted electronically to rvincenzes@bop.gov NO LATER THAN Friday, August 23, 2004, 12:00 P.M. EST.

Attachment size cannot exceed 14 MB. It is the Quoters responsibility to confirm receipt of their quote.