Cover Sheet - Bread.pdf

U. S. Department of Justice

Federal Bureau of Prisons

Federal Prison Camp Glen Ray Road, Box A Alderson, West Virginia 24910

August 29, 2022 Dear Quoter:

Enclosed is the solicitation package prepared by the Federal Bureau of Prisons, Federal Prison Camp (FPC) Alderson, West Virginia, Contracting Office, for the acquisition of BREAD REQUIREMENTS for 1st Quarter FY23. This package contains all the necessary information for submitting a Request for Quote (RFQ), for evaluation. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of your quote.

All potential Quoters are advised that this solicitation includes the clause FAR 52.212-4 (Oct.

2013) for Commercial Items, System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government to be registered in the SAM database.

Make sure to include your Unique Entity Identifier (UEI) with your quote. The Contracting Officer will verify registration in the SAM database prior to award.

requested.

Only quote on the items specified, do not change the item or item description. If you fail to meet the delivery schedule or attempt to provide an item that does not meet specifications, it will be noted as a performance issue and your bid for future orders may be jeopardized.

submitted electronically via email ONLY to ARHedrick@bop.gov. (Please verify receipt.)

Any questions regarding this requirement may be submitted in writing to Allie Hedrick, ARHedrick@bop.gov. We will consider all questions received and provide response where appropriate.

Delivery will be accepted Monday – Friday, except Federal holidays, between the hours of 8:00am – 11:00am & 12:00pm – 2:00pm.

All deliveries must be palletized, and in such a way that our product is easily accessible. Pallets should be placed in such a way that a pallet jack can easily remove the pallet from the truck.

Please note that we will not be downloading other products in order to access our own. If our product is not easily accessible and can easily be removed from the truck, the deliver will be subject to refusal.

All boxes/cases and products shall be properly marked to indicate contents. Product not properly marked shall be refused.

All non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F.

All frozen foods must be delivered at 0 degrees F or below. Any product that indicates prior thawing will be refused.

All shelf-stable food products shall not be frozen or refrigerated, with the temperature above 40 degrees F.

Vendors who fail to meet delivery schedules and/or have performance issues with the condition products are delivered, are subject to removal from future solicitations. Past performance issues in not fulfilling the terms and conditions of previous awards, will be a deciding factor in future awards to obtain the Best Value in meeting the Government’s needs.

Items must meet National Menu Specifications, and/or Schedule of Supplies, Section. All items will be closely inspected. Items that do not meet National Menu Specifications as stated in the Schedule of Items, Section 2, will be refused at the vendor’s expense. Should the inspection happen after transportation provider has left FPC Alderson’s grounds, the vendor shall schedule pick-up of the specific product not meeting specification at its own expense and within 2 weeks of notification of noncompliance.

Noncompliance to delivery terms and providing products in accordance with National Menu Specifications will be used for determining awards.

Allie Hedrick, Procurement & Property Specialist FPC Alderson Glen Ray Road, Box A Alderson, WV 24910