American Embassy, New Delhi, India Shanti Path, Chanakyapuri, New Delhi-110021 Phone No. 91-11-24l98728

Fax No. 91-11-24l98278

Dear Prospective Offeror: September 11, 2026

Subject: Request for Quotation Number-191N6526Q0115-Supply, Installation, Testing and

Commissioning of Audio-Visual Equipment.

American Embassy, New Delhi (India) invites you to participate and submit your best competitive offer. Enclosed is a request for quotations (RFQ) for “Supply, Installation, Testing and

Commissioning of Audio-Visual Equipment” at the American Center Building, located at 24-

Kasturba Gandhi Marg, Connaught Place, New Delhi, India. The complete requirement is detailed in the statement of work as Annexure-A. If you are interested in participating, please carefully review the instructions in Section 3 of the solicitation, complete all required sections, and submit your quotation to the address indicated on the Standard Form (SF-1449) accompanying this letter.

Site Visit: The American Embassy arranging site inspection for the interested bidders to gain a complete understanding of the scope of the project, space and raise your query if any. Our technical expert will be available at the site to clarify more on the listed requirement in the statement of work.

Location: American Center Building, 24-Kasturba Gandhi Marg, Connaught Place, New Delhi-

110001

Date: Wednesday 16th September 2026 at 2:00 p.m.

Time: Kindly reach latest by 1:45 p.m. for security screening.

Security Requirement: Must carry original photo Id of any (Driving license/Passport/Aadhar

Card/Pan Card or Voter Id)

Registration for the site visit: Interested bidders who desire to participate in the site visit, should send their confirmation via return email to mehtan@state.gov along with providing full name of the visitor latest by 14th September 2026. Please ensure provided visitor name must be the same listed on their issued Govt. photo Id. Only those participants are allowed to attend site inspection who have given confirmation via email. Late response will not be considered.

Questions/Clarification: All requests for clarification must be submitted in writing via email to mehtan@state.gov by 1400 hrs (India Time) 15th September 2026. Responses will be provided to all contractors who express interest in doing business with the U.S. Government. Questions received after the deadline will not be answered.

Quotation Submission:

• Deadline: On or before 22nd September 2026 (India Time). All quotations must be received by this deadline. No quote will be accepted after this time.

mailto:mehtan@state.gov

• Submission Method: Your quotation must be submitted electronically at newdelhibids@state.gov. Quotation submitted to any other e-mail address will not be considered for evaluation. Please refer to the solicitation for complete details.

• Email Subject Line:

“Solicitation-191N6526Q0115 for “Supply, Installation, Testing and Commissioning of Audio-

Visual Equipment”

• Important:

- The file size must not exceed 10MB.

- If the file size exceeds 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

- Do not send quotation via courier or to any other email address.

- Quotations that are incomplete, submitted incorrectly, or received after the given deadline will be rejected and handled in accordance with FAR provision 52.212-1(f).

Questions/Clarifications:

All requests for clarification must be submitted in writing to mehtan@state.gov.

Basis for Award: The U.S. Government intends to award a contract/purchase order to the responsible offeror submitting an acceptable quotation at the lowest price. The Government intends to award based on initial quotations without discussion; however, the Government reserves the right to hold discussions with offerors in the competitive range, if necessary.

Required Submission Elements: To be considered for award, offerors must submit the following:

1. Section-B – Prices/Costs

2. Section K – Representations, Certifications, and Other Statements of Offerors or Quote

3. Additional information required in Section L

4. Proof of SAM Registration

Offerors must be registered in the SAM (System for Award Management) at https://www.sam.gov prior to submitting and offer. If registration cannot be completed before award, the contractor must be registered within 30 days after award or at least three days prior to submission of the invoice, whichever occurs first.

Offerors are strongly encouraged to register immediately if they intend to respond to this requirement.

Sincerely, Jason B Haskins

Contracting Officer mailto:newdelhibids@state.gov https://www.sam.gov/