COVER LETTER SUBSISTENCEFY26 1ST QTR.doc
DOC document 1006 KB Posted
- Attached to
- FCI FORT DIX FY26 1ST QTR SUBSISTENCE ( 10/1/2025- 12/31/2025 ; INCLUDING EGGS, BREAD AND DAIRY
- Solicitation number
- 15BFTD25Q00000012
About this file
This document is a cover letter for a solicitation (Solicitation Number: 15BFTD25Q00000012) issued by the U.S. Department of Justice Federal Bureau of Prisons at Federal Correctional Institution Fort Dix, NJ. The solicitation seeks commercial food items for inmate consumption during the first quarter of FY26 (10/1/2025 - 12/31/2025), specifically focusing on bread-related items including hot dogs, hamburgers, and whole wheat products. Vendors must submit quotes via email by August 10, 2025 at 11:59 PM Eastern Time, including a completed Standard Form 1449, Contractor Information Sheet, and bid sheet in Excel format.
Key submission requirements include registering in the SAM System, accepting Electronic Funds Transfer, and providing unit pricing for specified items. The government will award line items to the lowest responsive and responsible offeror, with a specific note that bread-related items (items 198-200) will be evaluated together. Vendors must email submissions to aaponteberrios@bop.gov and CC bvirgillo@bop.gov with the subject line "15BFTD25Q00000012". Any deviation from the solicitation instructions may result in bid rejection, and vendors are advised to confirm receipt of their submission with the Contract Specialist, Mr. Aponte.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 2026-October-National Menu Specifications-pdf_____.xlsx | XLSX spreadsheet | |
| Copy of MAIN LINE ABSTRACT FY25 4TH QTR.pdf | ||
| 2026-October-National Menu Specifications-pdf.xlsx | XLSX spreadsheet | |
| FY26 1ST QTR SUBSISTENCE SOLICITATION 15BFTD25Q00000012.pdf | ||
| 1CONTRACTOR INFORMATION SHEET_MAINLINE_FY26 1ST QTR.pdf | ||
| DELIVERY INFORMATION_FY26 1ST QTR.pdf | ||
| 2026-October-National Menu Specifications-pdf.xlsx | XLSX spreadsheet |
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U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Fort Dix, NJ
JULY 31, 2025
Re: 15BFTD25Q00000012 (SUBSISTENCE)
Dear Offerors, Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Fort Dix, New Jersey, Contracting Office, for the acquisition of commercial items for our facility. This package contains all necessary information for you to submit to the government your price quotes for these items for consumption of the inmate population housed at FCI Fort Dix.
The Government shall award these items by line item to the lowest responsive/responsible offeror. All vendors awarded Purchase Orders must be registered in the SAM System (WWW.SAM.GOV) and willing to accept Electronic Funds Transfer (EFT) as a form of payment. Please pay close attention to the delivery date(s). Please quote only on those specified items. Do not change the specified item. Do not change the item description or the unit of issue. Do not use phrases such as “Minimum Award Amount”, “All or none”, or any other phrases that would limit the Government from awarding by line item. ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT, REJECTING THE PART OR ALL OF THE QUOTES SUBMITTED.
BREAD- We will take in consideration the lower price together Items: 198 – hot dog; 199- hamburger; and 200 whole wheats. In other words, We will not award these items separated to multiple vendors.
Please complete the Standard Form 1449 as such: Blocks 17a, 30a, 30b, and 30c. Please open the excel file and add only your company name below the highlighted area and only your unit price per item into the self-calculating excel document and return in excel format. Please complete and return the attached Contractor Information Sheet.
You MUST email the following: your quotes in excel format(company name must be listed), SF 1449 and Contractor Information Sheet to aaponteberrios@bop.gov and CC: to bvirgillo@bop.gov with the subject line in all caps “15BFTD25Q00000012” no later than AUGUST 10, 2025 @ 11:59 PM Eastern Time. NO OTHER METHOD OF MAIL WILL BE ACCEPTED. FAILURE TO FOLLOW EMAIL INSTRUCTIONS MAY RESULT IN REJECTION OF BID/QUOTE.
The following documentation shall be submitted: SF-1449 (SIGN BLOCKS 30 a b and c).
CONTRACTOR INFORMATION SHEET BID SHEET (EXCEL FORMAT ONLY)
A receipt of your email shall be acknowledged by the Contract Specialist, Mr. Aponte. If you do not receive an email from Mr. Aponte acknowledging your receipt, it is your responsibility to follow up to ensure the Contract Officer has received your bid. Otherwise, your bid may be rejected post award.
All questions about quality, delivery, standard, so on may be addressed to Mr. D. Cruz At dcruz@bop.gov . Sincerely, Arturo Aponte-Berrios, Contract Specialist
File details come from the government source that posted it. Updated .