Cover Letter Food.docx
DOCX document 15 KB Posted
- Attached to
- USP Thomson 1st Quarter FY24 Substenance Order
- Solicitation number
- 15B41923Q00000023
About this file
This document outlines delivery requirements and schedule for a solicitation issued by the Department of Justice Bureau of Prisons Administrative Security US Penitentiary Thomson. The solicitation is for quarterly food provisions, with a complete delivery expected in October 2023. Deliveries must be made Monday through Friday between 7:00 am and 3:30 pm, except federal holidays, and must be pre-arranged with the receiving warehouse. All deliveries must be palletized unless otherwise agreed upon. Non-frozen and perishable foods must be delivered between 34 and 41 degrees Fahrenheit, canned goods above 34 degrees, and frozen foods at 0 degrees or below. Items will be inspected and may require thawing/cooking for compliance testing, with receipt conditional for up to three days. Non-compliant items will be refused or must be picked up within two weeks of notification.
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| File | Type | Posted |
|---|---|---|
| 15B41923Q00000023 - Substenance Solicitation.pdf |
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Text version
AWARD DELIVERY INFORMATION – RFQ
Fiscal Year: 2024 Quarter: 1st Institution: USP THOMSON
DELIVERY SCHEDULE
A complete delivery of all awarded items is expected during the month of October 2023, unless otherwise specified on the product specification section.
Deliveries will be made Monday thru Friday from 7:00 am to 3:30 pm unless otherwise noted in the product specification section. Federal Bureau of Prisons warehouse areas are closed on all Federal holidays, deliveries will not be accepted on these holiday closures.
Contract failure to meet delivery schedule without an excusable delay and/or failure to conform to contract specification will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
NOTE: Delivery appointments must be pre-arranged with the receiving warehouse Warehouse Contract’s: 815-259-1000 Ext 4326
Delivery Requirements
· All deliveries must be palletized unless arrangements were agreed to by warehouse staff (no side loaded pallets).
· All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
· All Canned goods must be delivered above 34 degrees F.
· All frozen foods must be delivered at 0 degrees F or below. “Frozen products after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications”.
· All items will be closely inspected.
· Some items may require thawing and cooking to determine specifications compliance and product wholesomeness.
· Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
· Items that fail to meet specifications will be refused.
· Items which are conditionally received and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification.
· If the product is not picked up within two (2) weeks) it will be disposed of by warehouse staff.
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