Cover Letter Food.docx

AWARD DELIVERY INFORMATION – RFQ

Fiscal Year: 2023 Quarter: 4th Institution: USP THOMSON

DELIVERY SCHEDULE

A complete delivery of all awarded items is expected during the month of July 2023, unless otherwise specified on the product specification section.

Deliveries will be made Monday thru Friday from 7:00 am to 3:30 pm unless otherwise noted in the product specification section. Federal Bureau of Prisons warehouse areas are closed on all Federal holidays, deliveries will not be accepted on these holiday closures.

Contract failure to meet delivery schedule without an excusable delay and/or failure to conform to contract specification will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.

NOTE: Delivery appointments must be pre-arranged with the receiving warehouse Warehouse Contract’s: 815-259-1000 Ext 4326

Delivery Requirements

· All deliveries must be palletized unless arrangements were agreed to by warehouse staff (no side loaded pallets).

· All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.

· All Canned goods must be delivered above 34 degrees F.

· All frozen foods must be delivered at 0 degrees F or below. “Frozen products after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications”.

· All items will be closely inspected.

· Some items may require thawing and cooking to determine specifications compliance and product wholesomeness.

· Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

· Items that fail to meet specifications will be refused.

· Items which are conditionally received and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification.

· If the product is not picked up within two (2) weeks) it will be disposed of by warehouse staff.