COVER LETTER.pdf

U.S. Department of Justice

Federal Bureau of Prisons Metropolitan Detention Center – Brooklyn 80 29th Street Brooklyn, New York 11232

March 4, 20245

Dear Quoter:

Enclosed is a solicitation package prepared by the Contracting Office from the Federal Bureau of Prisons, Metropolitan Detention Center, Brooklyn, New York. This acquisition is for various food service products needed for the facility. This package contains all the necessary information for submitting a request for quote which will be evaluated.

In submitting the request for quote, quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of your quote. Please note, failure to comply with the instructions may lead to the exclusion of the quote provided by the quoter.

All potential quoters are advised that this solicitation includes the clause FAR 52.212-4 (JAN 2017) Contract Terms & Conditions - Commercial Items. This clause requires all contractors, doing business with the Federal Government after September 30, 2003, to be registered in the CCR database. Quoters must include their Unique Entity Identifier (UEI) number in their offers. Vendors must be registered in System for Award Management (SAM), www.sam.gov. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in the elimination from consideration for award. As of January 1, 2005, all potential quoters are required to complete the annual Representations and Certifications Application (ORCA). This information is included in this solicitation in the provision FAR 52.212-1 (JAN 2017) Instructions to Offerors - Commercial Items. Once you have completed the ORCA requirement you are no longer required to submit 52.212-3 (JAN 2017) Offers Representations and Certifications – Commercial Items with your quote. Failure to complete any of these registration procedures outlined in this solicitation may result in the elimination from consideration for award.

In accordance with FAR 42.1502 and FAR 42.1503: Agencies shall prepare an evaluation of Contractor Performance which will be submitted to PPRIS.

The Department of Justice, Federal Bureau of Prisons utilizes the Department of Defense (DOD) web based Contractor Performance Assessment Reporting System (CPARs) to provide contractor performance evaluation.

The Government reserves the right upon award to make formal single or multiple awards. The Government will award to the responsible vendor(s) whose quote conforms to the solicitation and is considered the best overall value to the Government based on price, delivery time, and past performance.

Quotes must be received on or before the deadline of March 14, 2025 at http://www.sam.gov/

12:00 PM Eastern Standard Time.

All quotes must be submitted by email to b2rodriguez@bop.gov

Please do not submit quotes to any location other than the one listed above. Quotes received after the deadline will not be considered.

Please place any questions you may have in writing to b2rodriguez@bop.gov. All applicable questions received will be considered and a response will be provided when appropriate. Please be sure to read the cover letter, solicitation, specifications, special instructions, and delivery schedule. If the answer is addressed in those documents, you will not receive a response. Changes to the specifications will not be accepted. You will be responsible for providing the correct prices to match our units of measurement.

If you do not supply an item or meet the attached delivery schedule it will be noted as a performance issue, which may result in an exclusion from future awards. All quoted prices should not have more than four

(4) decimal points or will result in the inability to be considered.

All orders will be placed on a government purchase card or Purchase Order at the discretion of the Contracting Officer. All Government purchase card transactions are fill or kill. Awarded pricing will only be available at https://beta.sam.gov/ on or about March 21, 2025.

Sincerely, Brian Rodriguez Contract Specialist http://www.fbo.gov/ https://beta.sam.gov/

The Government reserves the right upon award to make formal single or multiple awards. The Government will award to the responsible vendor(s) whose quote conforms to the solicitation and is considered the best overall value to the Government based on ...