Cover Letter - 191T7024Q0023 - Newspapers and Magazines.pdf

U.S. Embassy Rome, Italy

GSO/Acquisitions

Rome, July 8, 2024

Dear Prospective Quoter:

Subject: Request for Quotations for solicitation n. 191T7024Q0023 - Newspapers & Magazines, Rome, Italy

Enclosed is a Request for Quotations (RFQ) to furnish and deliver newspapers and magazines to the

American Embassy and Residences located throughout the city of Rome, Italy. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site followed by a site visit.

The pre-quotation conference will be held on July 15, 2024, at 3:00 p.m. local time at the US Embassy

Rome in Italy, in via Sallustiana, 49.

Prospective offerors should e-mail to RomeGSO-AcquisitionsDL@state.gov by July 11, 2024, at 5:00 p.m. local time for additional information or to arrange entry to the building.

Quotations are due by August 9, 2024, at 12:00 noon local time. No quotations will be accepted after this time. Quotations must be in English and incomplete offers will not be accepted.

Your quotation must be submitted electronically to RomeGSO-Offers@state.gov.

It is important to make sure the submission is made in specific size and format, in MS Office, PDF, or ZIP formats. The file size must not exceed 25MB. If the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.

Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.

No Certified Mail (PEC) will be accepted.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, paragraph 1 – Pricing

3. Additional information as required in Section 3

4. Proof of SAM Registration mailto:RomeGSO-AcquisitionsDL@state.gov mailto:RomeGSO-Offers@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. Failure to be registered at time of offer submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Crystal D. Sheridan

Contracting Officer

Enclosure:

As Stated

07/08/2024 11:54 GMT

Sheridan, Crystal (SheridanCD@state.gov) https://www.sam.gov/