Covanta Justification of Sole Source to Post.pdf

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FEDERAL BUREAU OF INVESTIGATION

JUSTIFICATION FOR LIMITED

COMPETITION/SIMPLIFIED ACQUISITION

JUSTIFICATION AND APPROVAL FOR

ACQUISITIONS UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

In accordance with Federal Acquisition Regulation 13.106-1(b)(1)I hereby determine that the service listed on the requisition SHOP-PR-000586 is available from only one source and competition is precluded as there are no substitutes available.

1. This acquisition is restricted to the following sole source:

Company: Covanta Environmental Solutions

Company Address: 2242 Carl Drive, Asheboro, North Carolina 27203

Company Point of Contact and Phone Number: Kristen Gramm (800)950-8749

2. The destruction of confidential documents is estimated to cost $20,000.00 and is required to be performed by 9/30/2023.

The destruction of confidential documents is a requirement from the Security Unit. All fields offices are require to destroy documents and miscellaneous sensitive documents/items after their administrative and investigative use is concluded.

3. Due to the requirements as detailed by the Security Unit at FBIHQ, the number of vendors located in California, specific to the LAFO AOR is limited. The ideal methods are incineration or wet pulping. After 10 years of searching, no wet pulping alternative has been found. Incineration is available, but only at the Southeast Resource Recovery Facility. The service to be performed is incineration of items via an industrial incinerator onsite in the presence of FBI LAFO employees. Items to be placed in the intake area by FBI LAFO employees, and all manual labor to be performed by the same employees.

4. Check and fill in all that are applicable for an Open Market Buy:

The material or service must be compatible in all aspects (form, fit, and function) with existing systems presently installed. The current equipment is <insert description of current equipment>, and the new item/service must coordinate, Version 1.0 Page 2 connect, or interface with the existing system by <insert description of how the new item/service must coordinate or interface>.

A patent, copyright, proprietary data, or licensing agreement limits competition. The proprietary data are described as follows:

<Insert description>

These are "direct replacement" parts/components for existing equipment.

Other information to support a sole source buy:

5. A determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d)

The authority and supporting rationale for GSA FAR Part 8 (see 8.405-6(a)(1)(i) and

(b)(1)) and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

[Identify only one of the following:

FAR 8.405-6(a)(1)(i))(A) – An urgent or compelling need exists, and following the FSS ordering procedures would result in unacceptable delays.

FAR 8.405-6 (a)(1)(i) (B) – Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; or

FAR 8.405-6(a(1)(i)(C) – In the interest of economy and efficiency, the new work is a logical follow on to an original FSS order provided that the original order was placed in accordance with applicable FSS procedures. The original order or BPA was not issued under sole source or limited sources procedures.

FAR 8.405-6(b) – An item peculiar to one manufacturer is required.

Please review file number 319J-HQ-A1487567-LA. The relevant serials are 133, 139 and

154. This requirement has been an ongoing necessity for decades. Attended to by personnel working in house, and commercial vendors. The list of vendors that can handle this requirement has been limited, and grown only more limited since the closure of the

Commerce Refuse to Energy Facility in June 2018.

Security requirements are restrictive enough, that commercial vendors do not find the destruction of items via shredding to be an economically viable option for their firms.

Several firms have stated that the resulting product from their efforts is sold on a https://www.acquisition.gov/far/current/html/Subpart%208_4.html#wp1091891

Version 1.0 Page 3 secondary market for recycling. Our resulting product cannot be sold due the incorporation of items that are not paper. That being, but no limited to antiquated VHS tapes, film reels, audio recordings and various media.

IF GSA FAR Part 8, complete items 6-7

6. A determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

The contracting officer will determine, after considering the level of effort and the mix of skills available for the tasks needed, that the proposed order or BPA represents a reasonable total price and will be the best value for the FBI.

7. A description of the market research conducted among schedule holders, and the results of the research. A statement must be made that the supplies and services are available from the FSS.

n/a

8. Any other facts supporting the limited source justification.

No additional information is included in this procurement

9. A statement of the actions, if any, the agency will take to remove or overcome any barriers that led to restricted consideration before any subsequent acquisition for supplies and services is made.

Alternatives are not available at this time.

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CERTIFICATION

Requestor:

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date

Unit Chief/Team Supervisor (Required if amount exceeds $750,000):

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date

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