Courts _Open Filing Supplies.pdf

This is a sealed bid solicitation document issued by the State of Maine Division of Purchases for open shelf filing supplies to support the Maine court system in 2010. The scope of work encompasses filing supplies necessary for court operations, including file folders, labels, dividers, and related filing materials required for the court's filing and records management functions. Bidders were required to submit sealed bids by September 28, 2009, with separate unit prices for each item unless otherwise specified. Alternate commodities required submission of complete descriptive literature. The contract term and any renewal options are not specified in the available documentation.

Pricing must include delivery to the destination and applicable discounts, with all transportation charges to be prepaid by the contractor unless otherwise noted. The State of Maine is exempt from Federal and Maine State Sales and Use Taxes, and bidders were instructed to quote accordingly. A preference for in-state bidders or those offering commodities produced or manufactured in Maine applies in cases of tie bids. Bids will be evaluated on lowest cost combined with quality, conformity with specifications, delivery dates, and overall value to the State. Award may be made on an item-by-item or group basis at the State's discretion. Bidders must comply with all applicable Federal, State, and local laws and regulations, including provision of current material safety data sheets for any hazardous chemicals per Maine's Chemical Substance Identification Law. The Division reserved the right to reject any or all bids, waive formalities, increase or decrease quantities by up to 10%, and award to the lowest responsible bidder. Bid prices were required to remain firm for the specified period, with cash discounts under 20 days not considered in award determinations.