CourtResurfacingRFP 2024.docx

Yale Public School District

Tennis Court Resurface Bid Specifications Yale Public Schools Bid Due Date: 10:00 AM, Monday, January 8, 2024

PROPOSAL FORM

Please quote your best price to resurface the tennis courts located on south School Drive, Yale, MI per the bid specifications listed below:

Product Specifications

CURRENT SURFACE

· Asphalt

· Color: To be determined – please submit several options

· Surface was originally installed in 2014

PREPARATION

· The area to be surfaced will be clean and free of any loose or foreign particles (dirt, oil, etc.) prior to the commencement of work.

APPLICATION

· Surface to be coated per manufacturer’s recommendations and in accordance with the USTA standards.

· A manufacturer’s representative must be on-site to supervise installation.

· Clean and fill cracks with acrylic crack filler

· Apply two (2) coats of resurfacing material to existing tennis playing surface.

· Apply two (2) coats of color material to the existing tennis playing surface.

· Stripe six tennis courts with masked 2” white lines per USTA standards

PAINTING

· Paint shall be type recommended by manufacturer of acrylic used to resurface playing area.

· No painting shall be performed when the velocity of the wind exceeds twelve (12) miles per hour, unless the spray equipment is equipped with the proper air curtains.

· All markings shall receive two (2) coats of paint to achieve the full opaque results.

LAYOUT

· Lines and markings shall be made by a competent, experienced, fully qualified tennis court marker.

· Locate and confirm all boundary lines.

· Establish and set all necessary control points.

· Measurements shall be made on the tennis court to the nearest 1/10,000 of a foot.

· Angles shall be set by using a transit or theodilite capable of reading direct to 20 seconds.

· Measurements shall be made with an engineering steel tape in the engineering scale.

· All markings shall be clearly identified and color-coded for the painter to identify.

SYMBOLS

· All courts and lines shall be white 2-inch-wide markings.

· All boundaries shall be two (2) inch wide lines.

WARRANTY

· All warranty information must be included with bid documents.

Familial Relationship Disclosure

All bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of (School District) or the Superintendent of (School District). The Board of Education shall not accept a bid that does not include a sworn and notarized relationship disclosure statement (see attached affidavit).

Affidavit of Compliance – Iran Economics Sanctions Act

Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012.

Insurance Requirements

A certificate of insurance naming the Yale Public School District as an additional insured for commercial general liability insurance must be on file in the Business Office before any work is performed. We also require proof of Worker’s Compensation coverage with Yale Public School District named as a certificate holder. The required policies & certificates are to be endorsed to give the district at least 30 days’ notice of cancellation or material reduction of insurance coverage. The preferred General Liability insurance limit is $1,000,000. If you do not have this limit, please send a letter of explanation detailing the reasons you feel your limits are appropriate.

Bid may be presented in person or mailed to: Board of Education Office, Yale Public School District, 198 School Drive, Yale, MI 48097, no later than 10:00 AM, Monday, January 8, 2024. Questions regarding this proposal may be directed to Jared Shutko, Supervisor of Buildings and Grounds at (810)) 387-3231, ext. 6270 or emailed to jshutko@ypsd.us.

Yale Public School District

Tennis Court Resurface Bid Specifications

Bid Due Date: 10:00 AM, Monday, January 8, 2024

Total Price:

Alt color pricing adjustment:

SUBMITTED BY:

Owner:

(Signature)

Printed Name:

Company Name:

Company Address:

Phone:

Fax:

Email:

Date:

Terms: All invoices and statements are to be mailed to the Yale Public School District, Accounts Payable Department, 198 School Drive, Yale, MI 48097.

The undersigned, the owner or authorized office of ____________________________ _______________ (the “Bidder”), hereby certifies, represents and warrants that the bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”.

The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty as outlined in the Act, the cost of the School District’s investigation and reasonable attorney fees in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an RFP for three (3) years from the date that it is determined the person has submitted the false certification.

State of Michigan

County of _____________________

This instrument was acknowledged before me on the _______day of

______________ 20________, by _______________________________ (Print name)

___________________________________________________ Notary Public

_______________________________________________ County, Michigan

My commission Expires: ________________________________________

Acting in the County of: _________________________________________

As required by State Law (PA 232 of 2004), all proposals/bids must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or employee of the bidder and any member of the Yale Public School District Board of Education member or its superintendent.

The Board will not accept a bid that does not include this sworn and notarized statement.

FAMILIAL RELATIONSHIP DISCLOSURE FORM

AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized officer of ________________________(the Bidder), pursuant to the familial disclosure requirements provided in the Advertisement for Bid, hereby represents and warrants, except as provided below, that no familial relationships exist between the owner(s) or any employee of ________________________________________________(the Bidder) and any member of the Board of Education of Yale Public Schools or its Superintendent.

List and describe any Familial Relationships:

BIDDER:

By:____________________________

Its:____________________________

STATE OF MICHIGAN

COUNTY OF _________________

Subscribed and sworn to before me on the _______ day of ______________ 20_____, by ___________________________(notary public)

________________________County, Michigan