Request for Proposals for

Iredell County Detention Center Louver Awning Project

Sealed RFP Process

27-455-RFP-02

Submission Deadline

November 16, 2026, 3:00 pm

FOR ALL QUESTIONS REGARDING RFP PROCESS, SUBMITTAL,

SCOPE OF SERVICES

Submit questions through the Procurement Portal

1. Scope of Services

1.1. Iredell County Detention Center Louver Awning Project

Iredell County is seeking a qualified vendor to fabricate and install four metal awnings over four fresh air louvers on the north side of the Iredell County Detention Center. All awnings and frames must be powder coated or have equivalent corrosion protection. The county will provide the color selection.

The vendor will supply all materials, equipment, and permits needed for installation. The vendor must follow all

OSHA safety standards. After installation, the vendor must clean the work areas and restore them to their pre-project condition.

2. Qualification Statement

The selected company’s assigned project leads/staff must be experienced in all phases of planning, design, implementation and all compliance requirements of similar "service field/trade", have extensive knowledge of the regulations governing the implementation of services in the State of North Carolina, and have a proven capability to effectively and efficiently produce a successful service consistent with, and meeting the needs of, the goals outlined by Iredell County.

Emphasis should be placed on the completeness of services offered and clarity of content. All submittals should be complete and carefully worded and must convey all of the information requested by the County. If errors or exceptions are found in the company's proposal package, or if the package fails to conform to the requirements of the RFP, the County will be the sole judge as to whether that variance is significant enough to reject the company's submittal.

The following describes the elements that should be included in each section of the proposal and the maximum points that may be awarded during proposal evaluation. The evaluation panel may revise, add to or remove these elements as it deems appropriate, and/or redistribute the points for each element to ensure adequate evaluation. Proposals will be collectively evaluated and ranked by an evaluation panel made up of County Staff involved with Detention Center that will, starting with the highest rated proposal, determine a final recommendation for award. At the option of the panel, an in person and/or phone interview with one or more finalists may be scheduled. Failure to attend a scheduled interview may result in rejection of the proposal.

The Evaluation Panel reserves the right to interview any, all or none of the companies under consideration prior to the determination of the award. If notified and scheduled for an interview, Companies must be prepared to speak with the County to discuss any aspect of their potential activity of this project. Failure to participate in any scheduled interview may be grounds for disqualification. Company finalists must be prepared to speak during the specific assigned appointment time.

The following criteria will be used in making the selection of a company:

Project Scope - Turnkey project

• Provide/Fabricate 4 metal awning over 4 fresh air louvers on the north side of the Iredell County

Detention Center building. All awnings and frames will be powder coat or equivalent corrosion protection.

• Install all awnings

• Provide all required permits

• Provide all equipment needed to install awnings

• Post project o Clean the work areas o Restore all work areas to pre-project condition

• Adhere to all OSHA safety standards

• Customer will provide color

• Need project completed by December 16 2026

• All vendors need to provide COI with Iredell County as an additional insured , W-9, and EFT info.

3. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications and Involvement with Similar Projects

Include Letter of Interest. State the full name and address of your

Company and, if applicable, the branch office or other subsidiary element that will perform, or assist in performing, the work hereunder.

Indicate whether it operates as an individual, partnership, or corporation. Include information showing all issued licenses to operate in the State of North

Carolina.

Include the name of the owner/executive and personnel by skill and qualification (if applicable) that will be employed in the work.

Show where these personnel will be physically located during the time they are engaged in the work.

Indicate which of these individuals you consider key to the successful completion of the services. Identify only individuals who will perform the work on this project by name, title with contact information.

Outline of qualifications are requested for all proposed personnel, including all subcontractors. Qualifications and capabilities of any and all subcontractors must also be included.

If any subcontractor will be used for aspects of service, the successful company shall provide to the

Purchasing Officer a list of names of any of the intended subcontractor, their applicable license number(s) and a description of the work to be done by each subcontractor. The

Points Based 30 (30% of Total) successful company shall not substitute other subcontractors without the written consent of the

County. The successful company shall be responsible for all services performed by a subcontractor as though they had been performed by the successful company. If at any time the County determines that any subcontractor is incompetent or undesirable, the County shall notify the successful company accordingly, and the successful company shall take immediate steps for cancellation of the subcontract and replacement.

Nothing contained in any contract resulting from this RFP shall create any contractual relationship between any subcontractor and

Iredell County. It shall be the successful company’s responsibility to ensure that all terms required in the attached contract are incorporated into all subcontracts.

Provide a brief history of the company, in terms of length of existence, former names under which the company operated, etc.

Identify the technical details that make the company uniquely qualified for this work or would provide the best view of your company.

The written proposal must include a list of current similar projects including brief description, size, cost, staff involved, etc. The proposal listing must also include descriptions of three (3) past projects of similar size and scope, including size, cost, staff, completion period, etc.

2. Understanding of Scope of

Services & Proposed Work Plan

Provide a detailed and comprehensive description of how the Company intends to provide the product and services requested in this RFP. This discussion shall include, but not be limited to: how the services will be managed and scheduled, how and when data will be delivered to the County, communication and coordination, the working relationship between the Company and County staff, and the Company's general philosophy in regards to providing the requested services.

Responses will be evaluated on the clarity, thoroughness, and content of their responses to the above items and unique qualifications or work methodology. Proposal must also include a timeline for complete delivery of services.

Include current workload and percentage of availability. This project must be completed by

December 16, 2026

Points Based 30 (30% of Total)

3. Complete Product Information

Complete product information to include manufacture numbers, details on brand and specification.

Provide warranty information for product submitted.

If you are a reseller, company must be authorized to resell the product and provide proof authorization and provide Iredell County with a support agreement.

Points Based 25 (25% of Total)

4. References

A complete list of references, minimum of three (3), must be provided for similar projects recently (last 4 years) completed for other government entities or similar sized private agencies. It shall include the company name, address, email, telephone number, project title and information, and contact person.

Points Based 15 (15% of Total)

4. Vendor Questionnaire

1. Certification of Eligibility*

Please download the below documents, complete, and upload.

• Certification-IranDivestmen...

*Response required

2. E-Verify Certification*

Please download the below documents, complete, and upload.

• E-Verify_Certification_(for...

*Response required

3. Qualifications & Involvement with Similar Projects*

Please reference the Evaluation Criteria Section for a detailed description.

*Response required https://government-project.s3.us-west-2.amazonaws.com/107877/0cb859af-5f81-4154-8a1d-1faf152f939d_Certification-IranDivestmentAct.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LJFSADYE%2F20261103%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261103T134432Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCHxyCuQT0KoQhedQ3kTi5cmSmL84XsGebedNWsr7zhLsCIQCRTIzdu%2Bhkpk1W0UxvGD7NWxYyKE%2FunmISqUo5KKdJ%2FSqVBQiW%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMCBulxT5E9hEJeYc7KukELZVMx52mB6%2BA5o2wAtBPSPhO9jKDdDvrhQWrAqz3JL2H4KrrlbsVcC0t2VnrkFuCrQ3tU%2F%2F5NkPDwWjb%2BBe5Dlylb5fpkottn7k77KwjcOyStf6mU0pkys%2B2hVGrKLtIMdeUxKfU7cFsgmGsyoVxLPDVt5oWHSL5ybv6dqjxzbfRoHEB4Wpp5IN87HHgs4HaUT3ygt1cIt7eUd2MrhyCje4Xr4C77%2BTzgxsKXn%2Bs0N2xN4T8OfCAUo%2F9EPPjN6Z2H8Ix%2BTeHl7aUcFDn8OkPYL5bkbEcbM7h8kQ4EeKWOamv%2BG9bwX7IkSdzX%2BUwz7zV5pS7tT%2Bu2GMbK4nnUy9uARy47ajVk0Y939J2D40nV0zNrk8Q5Xq78VTFgJJufIM%2BiZopvz7RyIhgskkODUszTC3QiZqWrQifI%2FzyMYjyyvU8AM6EktO2eJ%2Bk9J4XH0sLYvCQEV77f%2FR8pcRegrSDy0SJvXR9YLgcD7UWQzAVKlDnRIEPXICQOC7fcdW2Hz%2F5FiyeejYIoG%2Fjw6FtHQKHmHVbgMLIrbZklje%2Fc7oSh1XScvNZI5TJsMB8%2Bxd1gS888qqPGJc%2BecAQTynDcGGLqg7y77UfgF3bMA4x04WJsD5ZxMJM8XBFZJvsEOc0WteI0GA4v%2Bhjr1kVwpnWb1rArh9DMbY0WiRiB8T4EWSET37i4kkdMlptJ1Q8MdMEE29rrlzY8Ir97yu9QTUYIC%2BjpuN6BF06zGDSJh1Hp5bA1eW0d8XM21cTLTCbljHcYCTb2%2Bmu7NUnvR3x3BPOfqHqkGVTOGusJ6Ds%2B6O5xn7rr0uMuGj4ekEKW3Uw0LWn1wY6mgF8TIWgkrknL3sgPC1uY2tUSDoqTrk5cU9meeBjleKlmkKUrRqgiIMJfya1HUJidw07prFSfnTZBnzFGOmB1D8UeXjdGFaqionz%2F0TmMeMpy%2B4d83xk4Sukt6%2BDhtogOj1Ho5JfCsCSfMNPOhBICtkKsS9yOy8uDNp6QAKnZBEKxkdcUhg3nCTtKQptaqAtn39ArKPSxp3fWhZ4&X-Amz-Signature=706e9b015198950cdc4f5b3a5c525fac303f5dd23c34bc01bce07414fd1403e5&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification-IranDivestmentAct.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/107877/09a03b18-c27b-4fe5-8e64-6b84c409eba6_E-Verify_Certification_%28formal%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LJFSADYE%2F20261103%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261103T134432Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCHxyCuQT0KoQhedQ3kTi5cmSmL84XsGebedNWsr7zhLsCIQCRTIzdu%2Bhkpk1W0UxvGD7NWxYyKE%2FunmISqUo5KKdJ%2FSqVBQiW%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMCBulxT5E9hEJeYc7KukELZVMx52mB6%2BA5o2wAtBPSPhO9jKDdDvrhQWrAqz3JL2H4KrrlbsVcC0t2VnrkFuCrQ3tU%2F%2F5NkPDwWjb%2BBe5Dlylb5fpkottn7k77KwjcOyStf6mU0pkys%2B2hVGrKLtIMdeUxKfU7cFsgmGsyoVxLPDVt5oWHSL5ybv6dqjxzbfRoHEB4Wpp5IN87HHgs4HaUT3ygt1cIt7eUd2MrhyCje4Xr4C77%2BTzgxsKXn%2Bs0N2xN4T8OfCAUo%2F9EPPjN6Z2H8Ix%2BTeHl7aUcFDn8OkPYL5bkbEcbM7h8kQ4EeKWOamv%2BG9bwX7IkSdzX%2BUwz7zV5pS7tT%2Bu2GMbK4nnUy9uARy47ajVk0Y939J2D40nV0zNrk8Q5Xq78VTFgJJufIM%2BiZopvz7RyIhgskkODUszTC3QiZqWrQifI%2FzyMYjyyvU8AM6EktO2eJ%2Bk9J4XH0sLYvCQEV77f%2FR8pcRegrSDy0SJvXR9YLgcD7UWQzAVKlDnRIEPXICQOC7fcdW2Hz%2F5FiyeejYIoG%2Fjw6FtHQKHmHVbgMLIrbZklje%2Fc7oSh1XScvNZI5TJsMB8%2Bxd1gS888qqPGJc%2BecAQTynDcGGLqg7y77UfgF3bMA4x04WJsD5ZxMJM8XBFZJvsEOc0WteI0GA4v%2Bhjr1kVwpnWb1rArh9DMbY0WiRiB8T4EWSET37i4kkdMlptJ1Q8MdMEE29rrlzY8Ir97yu9QTUYIC%2BjpuN6BF06zGDSJh1Hp5bA1eW0d8XM21cTLTCbljHcYCTb2%2Bmu7NUnvR3x3BPOfqHqkGVTOGusJ6Ds%2B6O5xn7rr0uMuGj4ekEKW3Uw0LWn1wY6mgF8TIWgkrknL3sgPC1uY2tUSDoqTrk5cU9meeBjleKlmkKUrRqgiIMJfya1HUJidw07prFSfnTZBnzFGOmB1D8UeXjdGFaqionz%2F0TmMeMpy%2B4d83xk4Sukt6%2BDhtogOj1Ho5JfCsCSfMNPOhBICtkKsS9yOy8uDNp6QAKnZBEKxkdcUhg3nCTtKQptaqAtn39ArKPSxp3fWhZ4&X-Amz-Signature=2e5b2b1b198e8bdf9fc3cc49ec21c57b7430df832b52a3653f90da081bf13c00&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22E-Verify_Certification_%28formal%29.pdf%22&x-id=GetObject https://procurement.opengov.com/portal/countyofiredellnc/projects/322540/document?section=3051203

4. Understanding of Project and Proposed Work Plan*

Please reference the Evaluation Criteria Section for a detailed description.

*Response required

5. Complete Product Information *

Please reference the Evaluation Criteria Section for a detailed description.

*Response required

6. References *

Please reference the Evaluation Criteria Section for a detailed description.

*Response required

7. Responder's Declaration of Submitted Proposal *

I have carefully examined the Request for Proposal and any other documents accompanying or made a part of this Request for Proposal and hereby propose to furnish the services for Iredell County in accordance with the instructions, terms, conditions, and requirements incorporated in this solicitation.

All cost associated with such undertaking; and he/she has prepared, examined and checked the Proposal to ascertain that no mistake or error is contained in the Proposal; and that he/she will make no claim for correction or modification after the closing time for the receipt of the proposals.

Applicants understand a failure to request additional information, or clarification shall preclude the Applicant from subsequently claiming any ambiguity, inconsistency, or error.

I certify that all the information contained in this response is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this response on behalf of the firm as its act and deed and that the company is ready, willing and able to perform if awarded the contract. I affirm that this response is genuine and is not a collusive or sham response.

☐ Yes

☐ No

*Response required

5. Evaluation and Selection Process

A. Telephonic or in-person contact or contact with other County Staff during this RFP is prohibited, may be grounds for disqualification.

B. This proposal request does not commit Iredell County to make an award or to pay any costs incurred in the preparation of a proposal in response to this request. Iredell County intends to award to the most qualified company on the basis of best overall package that, in its sole opinion, is the most advantageous to the County.

C. All submissions, responses, inquiries or correspondence relating to this RFP shall become the property of Iredell County when received. An Evaluations Committee (the Committee) will be appointed to evaluate each package. The Committee will identify strengths, weaknesses, deficiencies and risks associated with each Company according to the criteria and point system referenced in the Evaluation https://procurement.opengov.com/portal/countyofiredellnc/projects/322540/document?section=3051203 https://procurement.opengov.com/portal/countyofiredellnc/projects/322540/document?section=3051203

Criteria Section. All submittals shall provide a straightforward, concise description of the company's ability to satisfy the requirements of the RFP.

D. The ranking of proposals and recommendation of any Company is the sole responsibility of the

Committee. Selection may be based solely on the individual merits of one Company depending on the findings and opinion of the Committee or the Committee may choose to create a short-list of companies for further evaluation and consideration.

E. The County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addendum prior to the Proposal due date. Applicants should rely only on the representations, statements or explanations that are contained in this RFP and the written addendum to this RFP. Where there appears to be a conflict between the RFP and any addendum issued, the last addendum issued will prevail. It is the Company's responsibility to assure receipt and understanding of all addenda.

F. The proposer shall not offer any gratuities, favors, or anything of monetary value to any official or employee of Iredell County for any purpose.

G. Iredell County reserves the right to request clarifications for any proposal. The proposal with all the requested information does not guarantee the proposing Company to be a candidate for additional consideration. The Committee may contact references to verify material submitted.

H. The Committee, at its sole discretion, may choose to schedule interviews with any, all, or none of the selected Companies. If interviews are to be held via telephone or in person, selected Company(ies) will be given the opportunity to discuss further their qualifications, past experience and proposed work plan in more detail.

I. Iredell County reserves the right to: accept or reject any and all submissions received in response to this

Request for Proposal; to cancel the RFP process at any time; to request additional information or clarification of information provided in a response without changing the terms of the RFP; to elect not to proceed with any of the respondents; to modify the scope of the work; to cancel and re-solicit; or choose not to award for any reason regardless of status of the process or reason.

J. Iredell County additionally reserves the right to award the contract to any qualified responder. Iredell

County is in no way obligated to award a contract to any Company regardless of status of the process.

K. Manager/Board Approval and Contract Negotiation/Execution: The Committee’s recommendation of the highest rated Firm will be presented to the County’s Manager or Board for approval and authorization to begin negotiations for an agreeable contract and fees. If after discussion and negotiation, a mutually agreeable agreement and fee is not successful, negotiations will be terminated and the County may enter into negotiations with the second highest rated firm, and so on.

L. Iredell County will not be charged, nor shall it pay, any charge above or outside of the proposal prices submitted. Proposed price does not include sales taxes, which will be charged on each invoice - separate taxes on submitted proposals.

M. Proposal submitted is not a “sham” proposal and is made without collusion.

N. Acceptance of and agreement to fulfill the insurance & risk requirements set forth in this solicitation– applicable for any work to be performed on Iredell County property.

O. All Companies who submit a Proposal will be notified of the selection results via OpenGov.

6. Pricing Proposal

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Louver Awning Installed 4 Each

TOTAL

7. General Conditions of the Request for Proposal

A. Any and all cost incurred by respondents in preparing or submitting this request for proposals for the project shall be the respondents' sole responsibility.

B. All submissions, responses, inquiries or correspondence relating to this RFP will become the property of

Iredell County when received.

C. Proposal packages may be withdrawn prior to submittal deadline of 3:00 pm, Monday, November 16, 2026.

D. Iredell County encourages all businesses, including DBE, minority, and women-owned businesses to respond to all Request for Proposals.

E. If annual services are being requested, the successful company will be required to enter into a 0 service agreement. A copy of company's standard proposed contract must be included in the request for proposal for review. Contracting criteria includes agreement with E-Verify (NC GS 64-25(5) and Iran Divestment

Act of 2015 (NC GS 147-86.55).

F. Iredell County reserves the right to: accept or reject any and all submissions received in response to this

Request for Proposal; to cancel the RFP process at any time; to request additional information or clarification of information provided in a response without changing the terms of the Request for Proposal;

to elect not to proceed with any of the respondents; to modify the scope of the work; to re-solicit RFPs;

or choose not to award for any reason. Contact with other County Staff during this RFP process may be grounds for disqualifications.

G. Submittals to this Request for Proposals must be made by a principal of the company or an officer of the corporation duly authorized to bind the corporation to the submitted Proposal.

H. The selected company shall purchase and maintain in force, at his own expense, such insurance as will protect the company and the County, to include professional liability (E&O) (when applicable), from claims which may arise out of or result from the company's execution of the work, whether such execution be by himself, his employees, agents, subcontractors, or by anyone for whose acts any of them may be liable. The insurance coverage shall be such as to fully protect the County, and the general public from any and all claims for injury and damage resulting by any actions on the part of the company or its forces as enumerated above.

The selected company shall furnish a copy of an original Certificate of Insurance, naming Iredell County as an additional insured. Should any of the policies be canceled before the expiration date, the issuing company will provide thirty (30) days written notice to the certificate holder.

I. The company shall furnish insurance in satisfactory limits, and on forms and of companies which are acceptable to the Iredell County Purchasing Officer and shall require and show evidence of insurance coverage on behalf of any subcontractors (if applicable), before entering any agreement to sublet any part of the work to be completed under this contract.

J. North Carolina General Statute Chapter 132, Public Records, governs the accessibility of records compiled by NC Governmental Entities. In general, all documents submitted in response to this Request for Proposal are subject to public disclosure unless specifically excepted by North Carolina General Statute §132-1.2 and §66-152 which provide definitions and protection of certain documents and information from public disclosure that constitute a “trade secret”, provided it meets the specific conditions as outlined in §132-

1.2(1)a-d. Iredell County will attempt to withhold from public disclosure, or redact documents or information, designated “confidential trade secret” that clearly meet the conditions of NC G.S. §132-

1.2(1)a-d to the extent that it is entitled or required to do so by applicable law. Regardless, Iredell County shall not be held responsible for any information that is released nor shall Iredell County be held responsible for nor pay any penalty or expense in relation to information so released. Any submission marked “confidential” or “trade secret” in its entirety may be rejected at the sole discretion of Iredell

County.

8. Timeline

The proposed key activities and milestone dates for the project include:

Release Project Date: November 3, 2026

Pre-Proposal Meeting (Mandatory): November 5, 2026, 10:00am

Iredell County Detention Facility located at

204 Constitution Lane

Question Submission Deadline: November 9, 2026, 2:00pm

Proposal Deadline: November 16, 2026, 3:00pm

Written questions regarding this Request for Proposal must be submitted through the Procurement Portal.

Questions received by the deadline date and time will be answered through the Procurement Portal and posted to Iredell County’s Procurement Portal at https://procurement.opengov.com/portal/countyofiredellnc.

https://procurement.opengov.com/portal/countyofiredellnc

Attachments:

A - A1.0 Detention Center Louvers

B - IMG_0912

C - IMG_0914

D - IMG_0913