Countertops_for_Housing_Apartments.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

COUNTERTOPS FOR HOUSING

APARTMENTS

QUICK QUOTE # CS-26-01

Issuance of Solicitation: Wednesday, June 17, 2026

Questions Due Date: Friday, June 26, 2026

Bid Submission Deadline: Wednesday, July 8, 2026

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. INSURANCE REQUIREMENTS

8. SPECIAL TERMS & CONDITIONS

Attachments:

A - Pines Place Housing Plans

B - Pines Point Housing Plans

C - Specimen Contract - Construction Agreement

D - Standard Release of Lien

E - Sample Insurance Certificate

QQ # CS-26-01 SECTION 1 - NOTICE Page 3

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City of Pembroke Pines is seeking quotes for:

QQ # CS-26-01

Countertops for Housing Apartments

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Wednesday, July 8, 2026, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/271723.

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/271723

QQ # CS-26-01 SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 4

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

This contract shall be for an initial 1-year period with two (2) additional 1-year renewal terms.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): June 17, 2026

Pre-Bid Meeting (Non-Mandatory): June 23, 2026, 10:00am

The pre-bid meeting will take place in the following order:

401 N.W. 103 Avenue, Pembroke Pines, FL

33026

601 N.W. 103 Avenue, Pembroke Pines, FL

33026

8103 S. Palm Drive, Pembroke Pines, FL

33025

8210 Florida Drive, Pembroke Pines, FL

33025

8203 S. Palm Drive, Pembroke Pines, FL

33025

Question Due Date: June 26, 2026, 12:00am

Issuance of Final Answers to Questions: June 30, 2026

Bid Submission Deadline: July 8, 2026, 2:00pm

2.3 Non-Mandatory Pre-Bid Meeting/Site Visit

There will be a non-mandatory scheduled pre-bid meeting on Tuesday, June 23, 2026 at 10:00 am.

Meeting location will be at the The pre-bid meeting will take place in the following order: 401

N.W. 103 Avenue, Pembroke Pines, FL 33026 601 N.W. 103 Avenue, Pembroke Pines, FL

33026 8103 S. Palm Drive, Pembroke Pines, FL 33025 8210 Florida Drive, Pembroke Pines, FL

33025 8203 S. Palm Drive, Pembroke Pines, FL 33025

A. Proof of Attendance: Contractors may be required to sign in at any of the meetings to show proof of attendance. It is the Contractor’s responsibility to make sure that they sign in at the meeting.

2.4 Follow-Up Pre-Bid Meeting(s)

QQ # CS-26-01 SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 5

Follow-Up Meetings: In the event that a Contractor cannot attend the scheduled pre-bid meeting, or if a Contractor would like a follow up visit to the site, they may request a site visit by contacting

Jamie Chen at (954) 518-9061. We urge all Contractors to attend the scheduled meeting, as a separate or follow-up meeting may not be afforded to the requester due to scheduling and availability of staff to assist with any additional meetings. In addition, if making a request for a separate or follow-up meeting, Contractors are urged to make these requests as early as possible.

2.5 Grant/Federal Funding

Not applicable for this project.

2.6 Proposal Security/Bid Bond

A Proposal Security shall not be required for this project.

2.7 Payment and Performance Bonds

Payment and Performance Bonds shall not be required for this project.

2.8 Permit, License, Impact or Inspection Fees

With the exception of the City related permit, license, impact or inspection fees (including the

Building Department and Engineering Department Permit Fees), which will be waived for this project, the City does not anticipate any additional permit, license, impact or inspection fees for this project. Any related State or County fees, for the aforementioned permits, will be paid by the City.

In addition, the City shall cover the cost for any other permit fees related to external entities through the City’s Owner’s Contingency for this project, therefore proposers should not include permit costs in their total proposal price.

Furthermore, please note the City’s average time for a Contractor to apply for and receive an approved permit is 30 days; delays in this timeline caused by the Contractor’s failure to actively monitor the permit process and submit all required documentation in a timely manner, will count against the project’s contractual completion period.

QQ # CS-26-01 SECTION 3 - PURPOSE AND BACKGROUND Page 6

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to supply and install quartz counter tops for the housing apartments on an as needed basis, in accordance with the terms, conditions, and specifications contained in this solicitation.

The City’s Housing Division includes the two following locations:

Facility Address Apartments

Pines Point Residences 401 N.W. 103 Avenue, Pembroke Pines, FL 33026

601 N.W. 103 Avenue, Pembroke Pines, FL 33026

Pines Place Residences

8103 S. Palm Drive, Pembroke Pines, FL 33025

68 8210 Florida Drive, Pembroke Pines, FL 33025

8203 S. Palm Drive, Pembroke Pines, FL 33025

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school

QQ # CS-26-01 SECTION 3 - PURPOSE AND BACKGROUND Page 7 system is located in the Broward County School District, which is the sixth largest school district in the nation.

QQ # CS-26-01 SECTION 4 - SCOPE OF WORK Page 8

SECTION 4 - SCOPE OF WORK

4.1 SCOPE OF WORK

As in all apartment complexes, floor plan dimensions may vary slightly from unit to unit. The pricing submitted for each unit style shall apply uniformly and shall not vary based on minor dimensional differences between units. The CONTRACTOR shall be responsible for field-verifying the measurements of each unit prior to ordering, fabrication, and installation of materials to ensure proper fit.

Existing cabinet and countertop configurations may vary from the design documents included as

Attachment A – Pines Place Housing Plans and Attachment B – Pines Point Housing Plans in this solicitation. In such cases, the CONTRACTOR shall notify the CITY’s PROJECT MANAGER prior to fabrication or installation. Unless otherwise directed by the CITY’s PROJECT MANAGER, all new cabinets and countertops shall match the design intent of the Contract Documents.

Please note that Pines Point requires countertops for bathroom cabinets/vanities. Pines Place does not require bathroom countertops, as the bathrooms at Pines Place do not contain cabinets or vanities.

The term “Work” includes all labor, materials, equipment, tools, transportation, supervision, and services required of the CONTRACTOR, as shown or described in the Contract Documents.

The CONTRACTOR shall use its own workforce and/or CITY-approved subcontractors to perform the Work. The CONTRACTOR shall not subcontract additional portions of the Work without prior written approval from the CITY’s PROJECT MANAGER.

4.2 PERFORMANCE STANDARDS, LICENSES, AND INSPECTIONS

The CONTRACTOR shall perform all Work in accordance with the plans, specifications, performance standards, good building practices, and all applicable city, county, state, and federal laws, codes, and regulations, to the satisfaction of the CITY.

The CONTRACTOR shall obtain all licenses required in connection with the Work and shall notify the CITY’s PROJECT MANAGER of the date, time, and nature of any required inspections.

4.3 QUARTZ COUNTERTOPS

A. The CONTRACTOR shall provide all labor, tools, equipment, materials, and services required for the fabrication and installation of quartz countertops for all cabinets and vanities in accordance with the approved plans, specifications, interior finish schedules, and all applicable City and municipal codes and regulations, to the satisfaction of the OWNER and PROJECT MANAGER.

B. The Work shall include, but not necessarily be limited to, the following:

• All work shall be carried out in accordance with the Contract Documents, architectural drawings, cabinet layouts, finish schedules, specifications, and all applicable codes and governing authorities.

QQ # CS-26-01 SECTION 4 - SCOPE OF WORK Page 9

• The CONTRACTOR shall remove any existing kitchen or bathroom plumbing fixtures and leave such items onsite for the OWNER. Existing countertops shall be removed and properly disposed of in dumpsters provided by the OWNER.

• The CONTRACTOR shall inspect all cabinet and vanity installations prior to quartz installation to verify proper alignment, levelness, fastening, and condition. Any substandard condition shall be immediately reported to the PROJECT MANAGER, and the

CONTRACTOR shall not proceed until such condition has been corrected.

• The CONTRACTOR shall submit a quartz joint layout for all kitchen countertops to the

PROJECT MANAGER for review prior to commencing work.

• All units shall utilize Wilsonart Quartz 3cm “Gobi” – Q1003 or Wilsonart Quartz 3cm

“Winters Veil” – Q2008, or approved equal. The CONTRACTOR shall verify long-term product availability prior to ordering.

• The CONTRACTOR shall take all necessary precautions to prevent scratching, staining, or damage to adjacent surfaces during installation. Any damage caused by the CONTRACTOR shall be repaired or replaced at the CONTRACTOR’s expense.

• The CONTRACTOR shall provide a single-square eased edge profile for all quartz countertops.

• The CONTRACTOR shall shim, level, and install all quartz countertops using manufacturer-approved adhesives and installation methods.

• The CONTRACTOR shall install quartz countertops behind kitchen ranges where required in accordance with the appliance manufacturer’s cut sheets.

• The CONTRACTOR shall install a 4-inch quartz backsplash where countertops abut walls and shall caulk all backsplash edges with matching-color sealant.

• The CONTRACTOR shall provide “pork-chop” vanity extensions over toilets where permitted by the bathroom vanity layout.

• The CONTRACTOR shall field measure all kitchen cabinets and bathroom vanities prior to fabrication to ensure proper dimensions and fit.

• The CONTRACTOR shall inspect all installed bar support brackets prior to quartz installation to ensure suitability for the intended application.

• The CONTRACTOR shall prepare all kitchen and bathroom quartz countertops for top-mount basins.

QQ # CS-26-01 SECTION 4 - SCOPE OF WORK Page 10

• The CONTRACTOR shall drill countertop openings for plumbing faucets in accordance with templates supplied by the PROJECT MANAGER.

• The CONTRACTOR shall fill and touch up all joints and minor imperfections following installation to provide a finished product free of visible defects.

• Time is of the essence, and the CONTRACTOR shall perform the Work in a manner that does not unreasonably delay the PROJECT MANAGER’s construction schedule.

4.4 GENERAL CONTRACTOR RESPONSIBILITIES

A. The CONTRACTOR shall familiarize itself with site conditions and identify any potential issues prior to commencing Work.

B. The CONTRACTOR shall maintain the work area in a clean condition at all times and shall remove and dispose of all debris associated with the Work in dumpsters provided by the CITY.

C. All work, including equipment start-up, shall be performed during regular working hours as specified by the CITY’s PROJECT MANAGER unless otherwise approved.

D. The CONTRACTOR shall protect adjacent work and the work of other trades from damage caused by its operations.

E. The CONTRACTOR shall provide all labor, tools, equipment, temporary lighting, extension cords, and temporary facilities necessary to perform the Work. The CITY shall provide electrical service within the CONTRACTOR’s work area.

F. The CONTRACTOR shall provide adequate qualified manpower and equipment necessary to complete the Work in accordance with the Project Schedule established by the CITY’s PROJECT

MANAGER.

G. The CONTRACTOR shall provide all necessary personnel and equipment for unloading, handling, and distribution of its materials.

H. The CONTRACTOR shall provide additional labor, including overtime or Saturday work, if required to maintain the Project Schedule at no additional cost to the CITY.

I. The CONTRACTOR shall obtain approval from the CITY’s PROJECT MANAGER prior to placing any temporary facilities onsite. No signage shall be installed onsite without prior approval from the CITY’s PROJECT MANAGER.

J. The CONTRACTOR shall coordinate its Work with other trades and provide sequencing information as requested by the CITY’s PROJECT MANAGER.

K. The CITY shall not be responsible for fire, theft, loss, or vandalism of the CONTRACTOR’s tools, equipment, materials, supplies, or Work in progress.

L. All Work shall be complete and functional in accordance with applicable codes, regulations, and requirements of authorities having jurisdiction.

QQ # CS-26-01 SECTION 4 - SCOPE OF WORK Page 11

M. In the event of a conflict between the Contract Documents and the CONTRACTOR’s quotation or proposal, the Contract Documents shall govern.

4.5 CERTIFICATION OF WORK COMPLETION

ACCEPTANCE OF WORK

A. Upon completion of the Work, the CONTRACTOR shall request that the CITY’s PROJECT

MANAGER perform an inspection.

B. The CITY’s PROJECT MANAGER will accept the Work if it has been satisfactorily completed in accordance with the Contract Documents.

CORRECTION OF WORK

A. If the Work is not completed satisfactorily, the CITY’s PROJECT MANAGER will reject the

Work.

B. The CONTRACTOR shall promptly correct all Work that fails to conform to the Contract

Documents or is rejected by the CITY.

C. The CONTRACTOR shall bear all costs associated with correcting rejected Work.

UNCOVERING OF WORK

A. If any portion of the Work is covered contrary to the request of the CITY or contrary to requirements specifically stated in the Contract Documents, it shall be uncovered for observation upon written request and shall be replaced at the CONTRACTOR’s expense.

B. If other portions of the Work are covered and the CITY requests to inspect such Work, the

CONTRACTOR shall uncover the Work as directed.

C. If such Work is found to be in accordance with the Contract Documents, the cost of uncovering and replacement shall be borne by the CITY.

D. If such Work is found not to be in accordance with the Contract Documents, the CONTRACTOR shall bear all associated costs, unless the condition was caused by the CITY or a separate contractor, in which case the CITY shall be responsible for such costs.

WARRANTY

The CONTRACTOR shall warrant all workmanship and products installed under this scope for a minimum period of six (6) months from the date of final acceptance or installation, whichever is later.

QQ # CS-26-01 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 12

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

Line Item Description Room Quantity Unit of

Measure Unit Cost Total Vendor

Notes

Pines Place

1 1 - Bedroom (Small) Kitchen

Only 50 Each

2 1 - Bedroom (Large) Kitchen

Only 1 Each

3 2 - Bedroom Kitchen

Only 17 Each

Pines Point

4 1 - Bedroom (Small) Kitchen &

Bathroom 6 Each

5 1 - Bedroom (Large) or 1 - Bedroom

(Studio) Kitchen &

Bathroom 22 Each

TOTAL

QQ # CS-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 13

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Wednesday, July 8, 2026. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 REFERENCE # 1

The minimum experience for this project is five (5) years. Provide specific examples of similar experience conducting licensed work of equal or similar scope of work, preferably delivered by the proposed team members. A minimum of 3 references should be from the last five years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The

City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/271723/document?section=2619585

QQ # CS-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 14

1.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

1.2 Reference Contact Information - Reference's Business Address*

*Response required

1.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

1.4 Reference Contact Information - Reference's E-mail Address*

*Response required

1.5 Reference Contact Information - Reference's Phone Number*

*Response required

1.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

1.7 Project Information - Name of Contactor Performing the Work*

*Response required

1.8 Project Information - Name and location of the project*

*Response required

1.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

1.10 Project Information - Project Duration*

*Response required

1.11 Project Information - Completion (Anticipated) Date*

*Response required

1.12 Project Information - Size of Project*

*Response required

1.13 Project Information - Cost of Project*

*Response required

2 REFERENCE # 2

2.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

2.2 Reference Contact Information - Reference's Business Address*

QQ # CS-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 15

2.3 Reference Contact Information - Reference's Contact Name & Title*

2.4 Reference Contact Information - Reference's E-mail Address*

*Response required

2.5 Reference Contact Information - Reference's Phone Number*

*Response required

2.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

2.7 Project Information - Name of Contactor Performing the Work*

*Response required

2.8 Project Information - Name and location of the project*

*Response required

2.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

2.10 Project Information - Project Duration*

*Response required

2.11 Project Information - Completion (Anticipated) Date*

*Response required

2.12 Project Information - Size of Project*

*Response required

2.13 Project Information - Cost of Project*

*Response required

3 REFERENCE # 3

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

3.4 Reference Contact Information - Reference's E-mail Address*

QQ # CS-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 16

3.5 Reference Contact Information - Reference's Phone Number*

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

3.10 Project Information - Project Duration*

*Response required

3.11 Project Information - Completion (Anticipated) Date*

*Response required

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 4

4.1 Reference Contact Information - Name of Firm, City, County or Agency

4.2 Reference Contact Information - Reference's Business Address

4.3 Reference Contact Information - Reference's Contact Name & Title

4.4 Reference Contact Information - Reference's E-mail Address

4.5 Reference Contact Information - Reference's Phone Number

4.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

QQ # CS-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 17

4.7 Project Information - Name of Contactor Performing the Work

4.8 Project Information - Name and location of the project

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

4.10 Project Information - Project Duration

4.11 Project Information - Completion (Anticipated) Date

4.12 Project Information - Size of Project

4.13 Project Information - Cost of Project

5 REFERENCE # 5

5.1 Reference Contact Information - Name of Firm, City, County or Agency

5.2 Reference Contact Information - Reference's Business Address

5.3 Reference Contact Information - Reference's Contact Name & Title

5.4 Reference Contact Information - Reference's E-mail Address

5.5 Reference Contact Information - Reference's Phone Number

5.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

5.7 Project Information - Name of Contactor Performing the Work

5.8 Project Information - Name and location of the project

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

5.10 Project Information - Project Duration

5.11 Project Information - Completion (Anticipated) Date

5.12 Project Information - Size of Project

5.13 Project Information - Cost of Project

6 VENDOR REGISTRATION

6.1 Do you currently have a City of Pembroke Pines Vendor Number registered in the

PaymentWorks System?*

▪ The City of Pembroke Pines utilizes OpenGov as its e-Procurement platform for solicitation and bid submission purposes. However, please be advised that vendor registration for onboarding and processing payments is handled separately through the City's Accounts Payable Division using PaymentWorks, a secure online vendor management platform.

▪ All vendors that will be submitting invoices and requiring payments from the City are required to register on the PaymentWorks platform. If the vendor is not currently registered with the City via PaymentWorks and does not have a Vendor Number, the

City will have to invite the vendor to register.

▪ For formal solicitations such as this project, the Procurement Department will send

PaymentWorks registration invitations to vendor(s) who are under active

QQ # CS-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 18 consideration for award. Please be aware that not all vendors who submit proposals will receive an invitation, in order to manage system usage and avoid onboarding vendors who are unlikely to receive payments from the City.

▪ Invitations will typically be sent to the contact listed on the submitted Vendor

Information Form.

☐ Yes

☐ No

*Response required

When equals "Yes"

6.1.1 What is your Vendor Number?*

*Response required

7 OPTIONAL DOCUMENTATION

7.1 ALTERNATIVES

a. If you are submitting an alternative product, please upload any related information in this section (such as specification sheets, etc.).

b. In addition, pursuant to the “Brand Names” Section included in the GENERAL

TERMS AND CONDITIONS Section if and wherever in the specifications a brand name, make, name of manufacturer, trade name, or vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase “OR EQUAL” is added. However, if a product other than that specified is bid, Proposers shall indicate on their proposal and clearly state the proposed substitution and deviation. It is the vendor’s responsibility to provide any necessary documentation and samples within their bid submittal to prove that the product is equal to that specified. Such samples are to be furnished before the date of bid opening, unless otherwise specified. Additional evidence in the form of documentation and samples may be requested if the proposed brand is other than that specified. The City retains the right to determine if the proposed brand shall be considered as an approved equivalent or not.

7.2 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

7.3 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation. The following licensing requirements shall https://procurement.opengov.com/portal/pembrokepines/projects/271723/document?section=undefined https://procurement.opengov.com/portal/pembrokepines/projects/271723/document?section=undefined

QQ # CS-26-01 SECTION 6 - SUBMITTAL DOCUMENTS Page 19 apply when the applicable Florida statute mandates specific licensing for Contractors engaged in the type of work covered by this solicitation.

1. State of Florida, Department of Professional Regulation, Construction Industries

Licensing Board and licensed by other federal, state, regional, county or municipal agencies having jurisdiction over the specified construction work.

2. Said licenses shall be in the Firm's name as it appears on the OpenGov registration and as appropriately registered with the applicable licensing entity.

Proposer shall supply appropriate license numbers, with expiration dates, as part of their bid. Failure to hold and provide proof of proper licensing, certification and registration may be grounds for rejection of the bid.

3. Subcontractors contracted by the Prime Contractor shall be licensed in their respective fields to obtain construction permits as necessary. Said licenses must be in the name of the subcontractor.

QQ # CS-26-01 SECTION 7 - INSURANCE REQUIREMENTS Page 20

SECTION 7 - INSURANCE REQUIREMENTS

7.1 General Indemnification

The Contractor shall indemnify and hold harmless the CITY and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the CITY or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Contractor or its employees, agents, servants, partners, principals or subcontractors. The Contractor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the CITY, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys’ fees which may issue thereon. The Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the CITY or its officers, employees, agents and instrumentalities as herein provided.

7.2 Insurance Coverage

A. Contractor shall not commence work under this Agreement until it has obtained all insurance required under this paragraph and such insurance has been approved by the Risk

Manager of the CITY nor shall the Contractor allow any subcontractor to commence work on any subcontract until all similar such insurance required of the subcontractor has been obtained and similarly approved.

B. Certificates of Insurance, reflecting evidence of the required insurance, shall be filed with the

CITY’s Risk Manager prior to the commencement of this Agreement. Policies shall be issued by companies authorized to do business under the laws of the State of Florida. The insurance company shall be rated no less than “A” as to management, and no less than “Class

VI” as to financial strength according to the latest edition of Best’s Insurance Guide published by A.M. Best Company.

C. Certificates of Insurance shall provide for thirty (30) days’ prior written notice to the CITY in case of cancellation or material changes in the policy limits or coverage states. If the carrier cannot provide thirty (30) days’ notice of cancellation, either the Contractor or their

Insurance Broker must agree to provide notice.

D. Insurance shall be in force until all obligations required to be fulfilled under the terms of the

Agreement are satisfactorily completed as evidenced by the formal acceptance by the

CITY. In the event the insurance certificate provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the Contractor shall furnish, at least forty-five (45) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage for the balance of the period of

QQ # CS-26-01 SECTION 7 - INSURANCE REQUIREMENTS Page 21 the Agreement and extension thereunder is in effect. The Contractor shall neither commence nor continue to provide any services pursuant to this Agreement unless all required insurance remains in full force and effect. Contractor shall be liable to CITY for any lapses in service resulting from a gap in insurance coverage.

E. Contractor shall be required to obtain all applicable insurance coverage, as indicated in the sections below, prior to commencing any work pursuant to this Agreement.

7.3 Comprehensive General Liability Insurance

Comprehensive General Liability Insurance written on an occurrence basis including, but not limited to: coverage for bodily injury and property damage, personal & advertising injury, products & completed operations, and contractual liability. Coverage must be written on an occurrence basis, with limits of liability no less than:

A. Each Occurrence Limit - $1,000,000

B. Fire Damage Limit (Damage to rented premises) - $100,000

C. Personal & Advertising Injury Limit - $1,000,000

D. General Aggregate Limit - $2,000,000

E. Products & Completed Operations Aggregate Limit - $2,000,000

Products & Completed Operations Coverage shall be maintained for the later of three (3) years after the delivery of goods/services or final payment under the Agreement. (For Construction projects:

Increase to ten (10) years and include a Designated Construction Project(s) General Aggregate

Limit)

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

7.4 Workers’ Compensation and Employers’ Liability Insurance

Workers’ Compensation and Employers’ Liability Insurance covering all employees, and/or volunteers of the Contractor engaged in the performance of the scope of work associated with this

Agreement. In the case any work is sublet, the Contractor shall require the subcontractors similarly to provide Workers’ Compensation Insurance for all the latter’s employees unless such employees are covered by the protection afforded by the Contractor Coverage for the Contractor and all subcontractors shall be in accordance with applicable state and/or federal laws that may apply to

Workers’ Compensation Insurance with limits of liability no less than:

A. Workers’ Compensation: Coverage A – Statutory

B. Employers Liability: Coverage B

$500,000 Each Accident

QQ # CS-26-01 SECTION 7 - INSURANCE REQUIREMENTS Page 22

$500,000 Disease – Policy Limit

$500,000 Disease – Each Employee

If Contractor claims to be exempt from this requirement, Contractor shall provide CITY proof of such exemption along with a written request for CITY to exempt Contractor, written on Contractor letterhead.

7.5 Comprehensive Auto Liability Insurance

Comprehensive Auto Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the performance of work under this Agreement, with a combined single limit of liability for bodily injury and property damage no less than:

A. Any Auto (Symbol 1)

Combined Single Limit (Each Accident) - $1,000,000

B. Hired Autos (Symbol 8)

Combined Single Limit (Each Accident) - $1,000,000

C. Non-Owned Autos (Symbol 9)

Combined Single Limit (Each Accident) - $1,000,000

If work under this Agreement includes transportation of hazardous materials, policy shall include pollution liability coverage equivalent to that provided by the latest version of the ISO pollution liability broadened endorsement for auto and the latest version of the ISO Motor Carrier Act endorsement, equivalents or broader language.

If Contractor requests reduced limits under a Personal Auto Liability Policy and it is agreed to by the CITY, coverage shall include Bodily Injury limits of $100,000 per person/$300,000 per occurrence and Property Damage limits of $300,000 per occurrence.

7.6 Umbrella/Excess Liability Insurance

Umbrella/Excess Liability Insurance in the amount of $2,000,000 as determined appropriate by the

CITY depending on the type of job and exposures contemplated. Coverage must be follow form of the General Liability, Auto Liability and Employer’s Liability. This coverage shall be maintained for a period of no less than the later of three (3) years after the delivery of goods/services or final payment pursuant to this Agreement.

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

7.7 Required Endorsements

A. The City of Pembroke Pines shall be named as an Additional Insured on each of the Liability

Policies required herein.

QQ # CS-26-01 SECTION 7 - INSURANCE REQUIREMENTS Page 23

B. Waiver of all Rights of Subrogation against the CITY.

C. Thirty (30) Day Notice of Cancellation or Non-Renewal to the CITY.

D. Contractor’s policies shall be Primary & Non-Contributory.

E. All policies shall contain a “severability of interest” or “cross liability” clause without obligation for premium payment of the CITY.

F. The City of Pembroke Pines shall be named as a Loss Payee on all Property and/or Inland

Marine Policies as their interest may appear.

7.8 Additional Requirements

A. Any and all insurance required of the Contractor pursuant to this Agreement must also be required by any subcontractor in the same limits and with all requirements as provided herein, including naming the CITY as an additional insured, in any work that is subcontracted unless such subcontractor is covered by the protection afforded by the

Contractor and provided proof of such coverage is provided to CITY. The Contractor and any subcontractors shall maintain such policies during the term of this Agreement.

B. The CITY reserves the right to require any other additional types of insurance coverage and/or higher limits of liability it deems necessary based on the nature of work being performed under this Agreement.

C. The insurance requirements specified in this Agreement are minimum requirements and in no way reduce any liability the Contractor has assumed in the indemnification/hold harmless section(s) of this Agreement.

QQ # CS-26-01 SECTION 8 - SPECIAL TERMS & CONDITIONS Page 24

SECTION 8 - SPECIAL TERMS & CONDITIONS

8.1 OWNER'S CONTINGENCY

While the specifications contained in this solicitation and any ensuing Purchase Orders or contracts have incorporated all anticipated work to be accomplished, there may be unanticipated work required of the Contractor in conjunction with a specific project. For this reason, the City

Commission may award a project with an “Owner’s Contingency”. This contingency or allowance authorizes the City execute change orders up to the amount of the contingency without the need to obtain additional Commission approval. The Owner’s Contingency is usually based on a specified percent of the proposed project amount and is established for the specific project being performed under the contract. This dollar amount shall be shown on the specific project purchase order as a distinct item from the Contractor’s overall offer to determine the total potential dollar value of the contract. It is hereby understood and agreed that the Contractor shall not expend any dollars in connection with the Owner’s Contingency without the expressed prior approval of the City’s authorized representative. Any Owner’s Contingency funds that have not been utilized at the end of the project will remain with the Owner, the Contractor shall only be paid for the proposed project cost as approved by the City Commission along with any Owner Contingency expenses that were approved by the City’s authorized representative.

8.2 TAX SAVER PROGRAM

The Contractor shall cooperate on certain projects to allow the City to avail itself of a sales tax savings program.

8.3 RELEASE OF LIEN

Contractor must provide an executed Partial/Final Release of Lien utilizing the City’s standard

Release of Lien Form in order for the City to release any payments to the Contractor.

8.4 SOLID WASTE CONSTRUCTION AND DEMOLITION DEBRIS COLLECTION

AND DISPOSAL REQUIREMENTS

The City of Pembroke Pines has an exclusive solid waste franchise agreement with Waste Pro of

Florida, Inc. for the collection and disposal of all solid waste including construction and demolition

(C & D) debris. All applicants for bids to perform construction work for the City of Pembroke Pines shall be subject to the requirements found in the City’s exclusive sold waste franchise agreement and must contract Waste Pro of Florida, Inc. for the collection and disposal of all construction and demolition debris generated at such construction job sites.

For the current applicable rates and fees for Waste Pro of Florida, Inc. dumpsters, roll-off containers, and other related solid waste service equipment needs, please contact David Perez, Waste Pro’s

Pembroke Pines Sales Representative at (954) 967-4200 or dperez@wasteprousa.com.

For further information related to the solid waste franchise requirements, please contact Rose

Colombo, Solid Waste Franchise Agreement Contract Manager, at (954) 518-9011 or rcolombo@ppines.com.

QQ # CS-26-01 SECTION 8 - SPECIAL TERMS & CONDITIONS Page 25

For solid waste franchise enforcement questions, please contact the City of Pembroke Pines Code

Compliance Unit at (954) 431-4466.