Cottonwood and Hackberry Improvements Project Bid Documents.pdf

Cottonwood and Hackberry Improvements Project

BIDDING

and

CONTRACT DOCUMENTS

FOR

CONSTRUCTION SERVICES

FOR

COTTONWOOD AND HACKBERRY IMPROVEMENTS

Bid #: 26-10-147

DUE DATE

AUGUST 24, 2026 @ 11:00 AM

City of Nacogdoches, Texas

City Hall

202 E. Pilar

Nacogdoches, TX 75961

936-559-2516 www.nactx.us http://www.nactx.us/ http://www.nactx.us/

TABLE OF CONTENTS

INSTRUCTION TO BIDDERS

CONTRACTOR'S PROPOSAL

CONTRACTOR DATA SHEET

CERTIFICATION

GENERAL AND SPECIAL CONDITIONS OF AGREEMENT

STANDARD FORM OF AGREEMENT FOR CONSTRUCTION

DRAWINGS

INSTRUCTION TO BIDDERS

INSTRUCTIONS TO BIDDERS

1.0 NOTICE

Sealed bids addressed to the City of Nacogdoches Engineering Office, 202 Pilar St., Suite 239, Nacogdoches, TX 75961, will be received for Construction Services for Cottonwood and

Hackberry Improvements Project until 11:00 AM, August 24, 2026 after which time all qualified bids will be publicly opened and read aloud at City Hall Conference Room 203. Bids received after that time will be returned unopened. No fax or email bids will be accepted.

LOCATION AND DESCRIPTION OF PROJECT

Replacement of approx. 1,215 linear feet of water line replacement on Hackberry Street and approx. 1,160 linear feet of water line replacement on Cottonwood Street and related appurtenances, reconstruction of Cottonwood Street including base and concrete repair and asphalt overlay, installation of storm inlets and piping at Lake Street intersection with Cottonwood Street, curb and gutter replacement and appurtenances.

A Pre-bid Meeting will be held at City Hall Conference Room 203, Nacogdoches, Texas at

10:00 AM on August 17, 2026. This meeting is not mandatory, but attendance is highly recommended.

COPIES OF BIDDING DOCUMENTS

A complete set of Bidding and Contract Documents will be made available for no charge via www.civcastusa.com or on the City website at https://www.nactx.us/bids.aspx.

The successful bidder will be required to furnish a Payment Bond and Performance Bond in the amount of the contract. Bidders may not withdraw their Bid Proposal within 60 calendar days of the bid opening date.

Sealed bids shall be clearly marked with the words “Sealed Bid, Cottonwood and Hackberry

Improvements Project” and addressed to the City of Nacogdoches. Bids shall be delivered using one of the following methods:

Hand-deliver to:

Engineering Office

202 Pilar Street, Suite 239

Nacogdoches, TX 75961

Mail to:

Attn: Engineering

PO Box 635030

Nacogdoches, Texas 75963

Ship to (FedEx, UPS, DHL, etc.):

Attn: Engineering

202 East Pilar, Suite 239

Nacogdoches, Texas 75961

A Certified Cashier’s Check or an acceptable Bid Bond in an amount of not less than five (5) percent of the total amount bid shall accompany each bid proposal.

http://www.civcastusa.com/ https://www.nactx.us/bids.aspx

2.0 DEFINITION OF TERMS

In order to simplify the language throughout this bid, the following definitions and those defined in the Contract Documents shall apply:

BIDDER - A contractor who submits a Bid directly to the City.

BIDDING DOCUMENTS - the Advertisement, Instructions to Bidders, the Proposal, Special

Provisions, Technical Specifications and the proposed Contract Documents (including all

Addenda issued prior to the receipt of Bids).

CITY – Same as City of Nacogdoches.

CITY COUNCIL – The elected officials of the City of Nacogdoches, Texas given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitution and Laws.

CONTRACT – An agreement between the City and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified.

CONTRACTOR – The successful Bidder(s) of this bid request.

CITY – The government of the City of Nacogdoches, Texas.

OWNER – City of Nacogdoches.

SUB-CONTRACTOR – Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request.

SUCCESSFUL BIDDER - the lowest, qualified, responsible and responsive Bidder to whom the

City (on the basis of the City's evaluation as hereinafter provided) makes an award.

SUPPLIER – Same as Contractor.

3.0 COPIES OF BIDDING DOCUMENTS

A complete set of Bidding and Contract Documents will be made available for no charge via www.civcastusa.com or on the City website at https://www.nactx.us/bids.aspx.

Complete sets of Bidding Documents must be used in preparing Bids; the City assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding

Documents.

4.0 COMMUNICATION

The Owner’s Representative for all communication regarding the Bidding and Contract

Documents, including specifications and drawings is:

Case Opperman, PE – Director of Public Works/City Engineer oppermanc@nactx.us

(936) 559-2515

No oral questions and other interpretations or clarification will be considered official or binding.

5.0 PRE-BID CONFERENCE

A Pre-bid Meeting will be held at City Hall Conference Room 203, Nacogdoches, Texas at

10:00 AM on August 17, 2026. This meeting is not mandatory, but attendance is highly recommended.

http://www.civcastusa.com/ https://www.nactx.us/bids.aspx

Representatives of the Owner will be present to discuss the project. Bidders are highly encouraged to attend and participate in the conference. Owner's Representative will transmit to all prospective bidders of record such Addenda as he considers necessary in response to questions arising at the conference.

6.0 GENERAL BID PROVISIONS

a. The Invitation to Bid as advertised will be considered an inclusion of the specifications and conditions.

b. Bid proposals will be submitted on the forms provided by Owner. All figures must be written in ink or typewritten. However, mistakes may be crossed out, corrections inserted adjacent thereto and initiated in ink by the person signing the proposal. Do not use a whiteout or other cover products on mistakes.

c. Formal advertised bids indicate date and time by which the bids must be received at the designated location. Bids received after that time will be returned unopened to the bidder.

d. The bidder will note any exceptions to the conditions of this bid. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with, without exception.

e. Bidders may request withdrawal of a posted sealed proposal prior to the scheduled bid opening time, provided the request for withdrawal is submitted to the City of Nacogdoches in writing.

Owner reserves the right to reject any and all bids by reason of this request.

f. If it becomes necessary to revise any part of this bid, a written addendum will be provided to all bidders. Owner is not bound by any oral representations, clarifications, or changes made in the written specifications by Owner’s employees, unless such clarification of change is provided to bidders in written addendum form from the City of Nacogdoches.

g. Pursuant to Local Government Code 271.9051, if the bid is less than $100,000 and the City

Council determines that a local bidder whose principal place of business is in the City offers the

City the best combination of contract price and additional economic development opportunities for the City created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality, the city may award the bid to the local bidder whose bid is within 5% of the lowest bid. Otherwise, all bids will be awarded to the lowest responsible bidder. The determination of the lowest responsible bidder may involve all or some of the following factors: price, conformity to specifications, financial ability to perform the contract, previous performance, facilities and equipment, availability of repair parts, qualifications and experience, delivery promise, payment terms, compatibility as required, other costs, and other objectives and accountable factors which are reasonable.

h. Owner may give an environmental preference to products or services that have a lesser or reduced effect on human health and the environment when compared with competing products and services that serve the same purpose. This comparison may consider raw materials acquisition, product, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service;

i. Bidders may be disqualified and rejection of proposals may be recommended to the Owner for any (but not limited to) of the following causes: 1) Failure to use the proposal form furnished by the Owner; 2) Lack of signature by an authorized representative on the proposal form; 3) Failure to properly complete the proposal; 4) Evidence of collusion among proposers; 5) Omission of a certified Cashier’s Check or Bid Bond (if required) proposal guarantee; 6) Unauthorized alteration of bid form; 7) Lack of appropriate qualifications and experience relative to the size and scope of the work proposed; 8) Unsatisfactory performance; 9) Failure to complete projects or 10) Loaded or unbalanced bids. Owner reserved the right to waive any minor informality or irregularity.

j. Whenever in this invitation, any particular materials, process and/or equipment are indicated or specified by patent, proprietary or brand name, or by name of manufacture, such wording will be deemed to be used for the purpose of facilitating description of the material, process and/or equipment desired and will be deemed to be followed by the words “or equal.” Contractor shall provide exactly such items in his bid as described, unless approved pursuant to Paragraph 12.0 herein.

k. Samples of items shall be furnished, if requested by the Owner, without charge, and if not destroyed, shall be returned upon request at the bidder’s expense.

l. It is agreed that the successful bidder will not assign, transfer, convey or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof, without previous written consent of Owner and any sureties.

m. Contractor must provide audited financial statements, if requested, to the City.

n. Prices in the Bid Proposal shall be presented in the format requested (Unit Price, Lump Sum, etc.)

o. No freight or delivery charges will be accepted unless shown on bid.

p. Owner is exempt from State Retail Tax and Federal Excise Tax. The price bid must be net, exclusive of taxes.

q. All bidders will comply with all Federal, State, and local laws relative to conducting business in the City of Nacogdoches. The laws of the State of Texas will govern as to the interpretation, validity, and effect of this bid, its award and any contract entered into.

r. Advanced disclosures of any information to any particular bidder which gives that particular bidder any advantage over any other interested bidder in advance of the opening of bids, whether in response to advertising or an informal request for bids, made or permitted by a member of the governing body or an employee or representative thereof, will operate to void all proposals of that particular bid solicitation or request.

s. Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, creed, sex, or national origin in consideration for an award.

7.0 QUALIFICATIONS OF BIDDERS

To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit within five days of City's request, written evidence, such as financial data, previous experience, present commitments and other such data as may be called for below. Each Bid must contain evidence of the Bidder's qualifications to do business in the State of Texas or covenant to obtain such qualification prior to award of the contract.

In determining a bidder's qualifications, the following factors will be considered:

A. Work previously completed by the bidder and whether the bidder:

a. maintains a permanent place of business;

b. has adequate plant and equipment to do the work properly and expeditiously;

c. has paid or settled all claims for payment promptly;

d. has appropriate technical experience;

e. has job references for work of similar size and scope to the project; and

f. satisfactory performance and completion of public, or comparable, projects.

B. The safety record of the Bidder, of the corporation, partnership, or institution represented by the Bidder, or of any one acting for such firm, corporation, or partnership.

Each Bidder may be required to show that he has properly completed similar type work and that no claims are now pending against such work. No bid will be accepted from any bidder who is engaged in any work that would impair his ability to fully execute, perform or finance this work.

The General/Subcontractors Experience Data Sheet following the proposal must be filled out and submitted with the bid for consideration. Failure to include a completed Data Sheet may result in the rejection of the bid.

8.0 EXAMINATION OF CONTRACT DOCUMENTS AND SITE

A. It is the responsibility of each Bidder before submitting a Bid to:

a. examine the Contract Documents thoroughly;

b. visit the site to become familiar with local conditions that may affect cost, progress, performance or furnishing of the Work;

c. consider federal, state and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work;

d. study and carefully correlate Bidder's observations with the Contract Documents;

e. notify the Owner's Representative of all conflicts, errors or discrepancies in the Contract

Documents; and

f. visit with local utilities, including cable companies, and other entities that may have underground or above-ground infrastructure in the work area for infrastructure location.

B. Information and data reflected in the Contract Documents with respect to underground facilities at or contiguous to the site is based upon information and data from the Owner's files for its underground facilities and information and data furnished by owners of other underground facilities. Owner does not assume responsibility for the accuracy or completeness thereof.

C. Before submitting a Bid each Bidder will be responsible to make or obtain such explorations, at bidders expense and not to be added into cost of bid if accepted (tests and data concerning physical conditions - surface, subsurface and underground facilities - at or contiguous to the site, or otherwise) which may affect cost, progress, performance or furnishing of the Work and which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

D. The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by Contractor in performing the Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment or disposal of spoil are to be provided by the Contractor. Contractor is responsible for obtaining all permits required for any of the before mentioned purposes prior to beginning work in accordance with the Standard Form Of Agreement, Paragraph 35 Permits and Licenses.

E. The submission of a Bid will constitute an incontrovertible representation by Bidder that

Bidder has complied with every requirement of this section, that without exception the Bid is premised upon performing and furnishing the Work required by the Contract Documents and such means, methods, techniques, sequences or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

9.0 INTERPRETATIONS and ADDENDA

All questions about the meaning or intent of the Contract Documents are to be directed to the

Owner. Interpretations or clarification considered necessary by the Owner's Representative in response to such questions will be issued by Addenda and mailed or otherwise delivered to all parties recorded by the Owner's Representative as having received the Bidding Documents.

Questions received less than 48 hours prior to opening of Bids will not be answered. Only questions answered by formal written Addenda will be binding. No oral and other interpretations or clarification will be considered official or binding.

Addenda may also be issued to modify the Bidding Documents as deemed advisable by the City.

To properly qualify his bid, each Bidder shall, prior to filing his Bid, check the receipt of all

Addenda or letters of clarification issued and acknowledge such receipt on the Proposal Form or on a separate attachment to the bid. Bids without such acknowledgment of all issued Addenda and letters of clarification may cause your bid to be considered non-responsive. Such Addenda and letters of clarification shall become a part of the executed contract and modify the contract documents accordingly.

10.0 BID SECURITY

Bidders must submit with their Bids a Cashier's Check or a Certified Check in the amount of five

(5%) percent of the maximum amount of Bid payable without recourse to the City of Nacogdoches, Texas, or a bid bond in the same amount from a surety company holding permit from the State of

Texas to act as a surety, as a guarantee that Bidder will enter into a contract and execute bond and guarantee forms within fifteen (15) days after notice of award of contract. Bids without checks, as stated above, or acceptable bid bond may not be considered.

Bid Security shall be in effect from the opening of the Bid and will be retained until a Bidder has executed the Agreement and furnished the required contract security, whereupon the Bid Security will be returned. A Bidder may withdraw its Bid at any time until the Agreement is signed.

However, it will forfeit its Bid Security in doing so if no material mistake was made in the Bid.

The Bid Security of the Successful Bidder will be retained until such Bidder has executed the

Agreement and furnished the required contract security, whereupon the Bid Security will be returned. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within fifteen (15) days after the Notice of Award, the Owner may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. The Bid Security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until 5 days after the Agreement is executed whereupon Bid Security furnished by such Bidders will be returned. Bid Security with Bids which are not competitive will be returned within seven days after the Bid opening.

11.0 CONTRACT TIME

The times for Substantial Completion and Final Completion are set forth in the Special Provisions and will be included in the Agreement. It will be necessary for the Successful Bidder to satisfy the City of the Bidder's ability to achieve Substantial Completion and Final Completion within the times designated in the Special Provisions.

12.0 SUBSTITUTE OR "OR EQUAL" ITEMS

The materials and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution. No substitution will be considered unless a written request for approval has been submitted by the

Bidder and has been received by the Owner's Representative at least five (5) working days prior to the date for receipt of Bids or until after the contract for the work has been signed. Each such request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including drawings, cuts, performance and test data and any other information necessary for an evaluation. A statement setting forth any changes in other materials, equipment or work that incorporation of the substitute would require shall be included. The burden of proof of the merit of the proposed substitute is upon the Bidder. The

Owner's Representative's decision of approval or disapproval of a proposed substitution shall be final. If the Owner's Representative approves any proposed substitution before the date for receipt of bids, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

13.0 BID FORM

All blanks on the Bid Form must be completed in ink or by typewriter. Unfilled blanks may result in the bid being disqualified.

Any financial amounts written in words will supersede amounts written by numbers in the Bid

Form.

Bids by corporations must be executed in the corporate name by the corporate officer authorized to sign for the corporation, accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown below the signature.

Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and accompanied by evidence of authority to sign. The fiscal address of the partnership must be shown below the signature.

All names must be typed or printed below the signature.

The Bid shall contain an acknowledgment of receipt of all Addenda. The numbers and dates of which must be filled in on the Bid Form or on a separate attachment to the Bid.

The address and telephone number(s) for communication regarding the Bid must be shown.

All of the data on the GENERAL/SUBCONTRACTORS EXPERIENCE AND DATA

INFORMATION sheet must be completely filled in.

14.0 SUBMISSION OF BIDS

A Bid shall be submitted at the time and place indicated in the Advertisement. It shall be enclosed in an opaque sealed envelope, marked with the project title, name and address of the Bidder. The

Bid shall be accompanied by the Bid Security and other required documents. If the Bid is sent through the mail or other delivery system the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face of it.

Each Bidder should, prior to filing his Bid, check the receipt of all Addenda or letters of clarification issued and acknowledge such receipt on the outside of the envelope containing his

Bid proposal.

15.0 MODIFICATION AND WITHDRAWAL OF BIDS

Bids may be modified or withdrawn by an appropriate document duly executed, in the described manner that a Bid must be executed and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

If prior to the award of the contract by the City Council, any Bidder files a duly signed, written notice with Owner's Representative and promptly thereafter demonstrates to the reasonable satisfaction of Owner's Representative that there was a material mistake in the preparation of his

Bid, that Bidder may withdraw his Bid and the Bid Security will be returned. Thereafter, that

Bidder will be disqualified from further bidding on the Work to be provided under the Contract

16.0 OPENING OF BIDS

Properly prepared Bids will be opened publicly and read aloud. A summary of the amounts of the base Bids and major alternates (if any) will be made available to Bidders after the opening of Bids.

A tabulation of the Bids which are read will be available upon request as soon as it has been assembled and verified.

Bids received after the specified time of the opening will be returned unopened.

17.0 BIDS TO REMAIN SUBJECT TO ACCEPTANCE

All bids will remain subject to acceptance, for 60 days after the date of the Bid opening, but the

Owner may, in its sole discretion, release any Bid and return the Bid Security prior to that date.

18.0 AWARD OF CONTRACT

Owner reserves the right to reject any and all Bids, to waive any and all informalities and irregularities not involving price, time, or changes in the Work and to disregard all non-conforming, non-responsive, unbalanced or conditional Bids. Owner reserves the right to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by Owner. Discrepancies in the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

In evaluating Bids, the Owner will consider the qualifications of the Bidders, whether or not the

Bids comply with the prescribed requirements, time of construction, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

Owner may consider the qualifications and experience of subcontractors, suppliers, and other persons and organizations proposed for those portions of the Work as to which the identity of subcontractors, suppliers, and other persons and organizations must be submitted as provided.

Owner may also consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed subcontractors, suppliers and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to Owner's satisfaction within the prescribed time.

Pursuant to Local Government Code 271.9051, if the bid is less than $100,000 and the City Council determines that a local bidder whose principal place of business is in the City offers the City the best combination of contract price and additional economic development opportunities for the City created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality, the city may award the bid to the local bidder whose bid is within 5% of the lowest bid.

Otherwise, all bids will be awarded to the lowest responsible bidder. The determination of the lowest responsible bidder may involve all or some of the following factors: price, conformity to specifications, financial ability to perform the contract, previous performance, facilities and equipment, availability of repair parts, qualifications and experience, delivery promise, payment terms, compatibility as required, other costs, and other objectives and accountable factors which are reasonable.

If the contract is to be awarded, Owner will give the Successful Bidder a Notice of Award within

60 days after the day of the Bid opening.

Bid prices may be compared after adjusting for differences in the time designated in the Bid for

Substantial Completion. The adjusting amount will be determined at the rate set forth in the

Standard Form of Agreement for liquidated damages indicated for Substantial Completion for each day after the desired date appearing in the City's Standard Form of Agreement, Paragraph 23.

19.0 CONTRACT SECURITY

Paragraph 28 BOND PROVISIONS of the Standard Form of Agreement set forth Owner's requirements as to performance and payment Bonds. When the Successful Bidder delivers the executed Agreement to the Owner, it must be accompanied by the required performance and payment Bonds.

20.0 SIGNING OF AGREEMENT

The Successful Bidder shall execute the Contract and provide proof of insurance as detailed in the

Standard Form of Agreement based on Staff recommendation prior to Council action. Within 15 days of Award, all required Bonds shall be delivered to the Owner. A fully executed contract will be presented to the Successful Bidder.

21.0 PERSONAL INTEREST

Bidders shall comply with all applicable ordinances and with state law pertaining to conflict of interest and required disclosures, including, but not limited to, TEXAS LOCAL GOVERNMENT

CODE, Chapter 171.

22.0 DISCLOSURE OF INTERESTED PARTIES

Contracting hereunder may require compliance with §2252.908 Texas Government

Code/Disclosure of Interested Parties for contracts that (1) require an action or vote by the City

Council before the contract may be signed; or (2) has a value of at least $1 million. The law provides that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity at the time the business entity submits the signed contract to the governmental entity or state agency.

For purposes of this section, the following definitions apply:

“Interested party” means a person who has a controlling interest in a business entity with whom the City contracts or who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker intermediary, advisor, or attorney for the business entity.

"Controlling interest" means: (1) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds 10 percent; (2) membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or (3) service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers.

"Intermediary," means a person who actively participates in the facilitation of the contract or negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the business entity who:

1. Receives compensation from the business entity for the person's participation;

2. Communicates directly with the City on behalf of the business entity regarding the contract; and

3. Is not an employee of the business entity.

The process as implemented by the Texas Ethics Commission (“TEC”) is as follows:

1. The disclosure of interested parties must be performed using the Texas Ethics

Commission’s electronic filing application listing each interested party of which the business entity is aware of Form 1295, obtaining a certification of filing number for this form from the TEC, and printing a copy of it to submit to the City.

2. The copy of Form 1295 submitted to the City must be notarized and contain the unique certification number from the TEC. The form must be filed with the City pursuant to §2252.908

Texas Government Code, “at the time the business entity submits the signed contract” to the City.

The City, in turn, will submit a copy of the disclosure form to the TEC not later than the 30th day after the date the City receives the disclosure of interested parties from the business entity.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

CONTRACTOR'S PROPOSAL

CITY OF NACOGDOCHES

HACKBERRY AND COTTONWOOD IMPROVEMENTS

BID FORM

ITEM QUANTITY UNIT DESCRIPTION UNIT PRICE TOTAL

1. 2395 LF 6" AWWA C900 DR 18 PVC water main, including excavation, tracer wire, marker tape, bedding and backfill, all materials & labor; complete, in place per LF (written in words)

2. 7 EA 6" MJ Gate valve and riser with box, including thrust blocks, all materials & labor; complete, in place per EA (written in words)

3. 1 EA 6" MJ Tee with thrust blocking, including all materials & labor; complete, in place per EA (written in words)

4. 10 EA 6" x 45° MJ Bend with thrust blocking, including all materials & labor; complete, in place per EA (written in words)

5. 4 EA Fire Hydrant assembly, including gate valve, valve box, all bends, fittings, spools, thrust blocking, materials & labor;

complete, in place per EA (written in words)

6. 57 EA Locate and reconnect existing water service (short and long), including marker ball, pavement repair, all materials

& labor; complete, in place.

per EA (written in words)

7. 5 EA Locate & Connect to existing water mains including all adapters, PVC spools, pipe sleeves, materials & labor;

per EA (written in words)

HACKBERRY & COTTONWOOD WATER LINE BID ITEMS

BID FORM

ITEM QUANTITY UNIT DESCRIPTION UNIT PRICE TOTAL

8. 1 LS Existing Water Main abandonment, in place including removal and disposal of existing pipe debris, hydrants, valves, fittings, installation of MJ caps (diameter as required), concrete plugs, and all materials & labor;

per LS (written in words)

9. 760 SY Remove existing concrete street and curbs (all depths) for water line trench, including sawcuts, demolition, manipulation, stockpiling, haul and disposal of excess material, all materials & labor; complete, in place per SY (written in words)

10. 1 LS Trench safety plan for cuts or pits in excess of 5 feet in depth (all excavations) per LS (written in words)

11. 190 SY Temporary utility trench pavement repair including 12" deep, compacted, type A or D grade 2 crushed stone, all per SY (written in words)

12. 740 SY Pavement repair in concrete street. Match existing concrete thickness (6" min), in accordance with plans and specifications, including subgrade preparation, regrading, compaction, backfill, all materials & labor; complete, in place.

per SY (written in words)

13. 1720 SY Remove existing concrete street, curbs, and aprons (all depths), including sawcuts, demolition, manipulation, stockpiling, haul and disposal of excess material, all per SY (written in words)

COTTONWOOD STREET RECONSTRUCTION BID ITEMS

BID FORM

ITEM QUANTITY UNIT DESCRIPTION UNIT PRICE TOTAL

14. 1345 SY Full depth base repair including, excavation, removal and disposal of excess material, shaping and grading to subgrade, 8" of lime stabilization @ 5% by dry unit weight of soil, all materials & labor; complete, in place per SY (written in words)

15. 1202 SY Flexible Base, 7" (compacted) of Type A, grade 1 or 2 crushed stone, compacted, all materials & labor;

per SY (written in words)

16. 1345 SY 2" Thick (compacted) Type D hot mix asphalt concrete

(including street and driveway tie-ins), including tack coat of SS-1 @ 0.10gal/SY, all materials & labor; complete, in place per SY (written in words)

17. 160 SY 6" Thick typical concrete street pavement, including excavation, subgrade prep, import and placement of 8" base material in accordance with the typical section, monolithic curbs, all materials and labor; complete, in place.

per SY (written in words)

18. 810 LF 18" Wide concrete curb and gutter replacement in accordance with plans and specifications, including subgrade preparation, compaction, backfill, and 4' strip of block sod, all materials & labor; complete, in place.

per LF (written in words)

19. 87 LF 18" wide concrete laydown curb and gutter in accordance with plans and specifications, including subgrade preparation, compaction, backfil, all materials & labor;

complete, in place.

per LF (written in words)

BID FORM

ITEM QUANTITY UNIT DESCRIPTION UNIT PRICE TOTAL

20. 2 EA Cast in place concrete valley in accordance with plans and specifications, including re-grading, subgrade preparation, compaction, backfill, all materials & labor;

complete, in place.

per EA (written in words)

21. 2 EA 5' pre-cast combination curb inlet, including crushed stone bedding and backfill, all materials & labor;

per EA (written in words)

22. 68 LF 18" Dual wall, polypropylene storm drain pipe, including excavation, bedding, imported backfill, all materials & labor, complete in place per LF (written in words)

23. 1 EA 18" Pre-cast concrete 6:1 S.E.T. including, excavation, bedding, and backfill, all materials & labor; complete; in place per EA (written in words)

24. 3 EA Cast in place concrete driveway apron in accordance with plans and specifications, 5" thick with 3600PSI concrete

@ 28 days, including subgrade preparation, regrading, compaction, backfill, all materials & labor; complete, in per EA (written in words)

25. 1 LS Traffic control, all barricades, signage, notifications, flagmen, in accordance with MUTCD, including all materials & labor per LS (written in words)

26. 1 LS Erosion Controls including silt fencing as necessary, erosion blankets, inlet protection, rock filter dams, construction exit(s), SWPPP, if required, all materials and labor; complete, in place per LS (written in words)

BID FORM

ITEM QUANTITY UNIT DESCRIPTION UNIT PRICE TOTAL

27. 1 LS Seed & fertilize all disturbed areas of project not restored with block sod, including laydown yard, ditches, channels, all materials & labor; complete, in place per LS (written in words)

28. 56 LF 12" wide white reflective thermoplastic pavement marking, including surface preparation, all materials and labor; complete in place.

per LF (written in words)

29. 46 LF 18" wide white reflective thermoplastic stop bar, including surface preparation, all materials and labor; complete in per LF (written in words)

30. 20 SY Permanent erosion control 18" deep stone rip-rap, including bedding material and filter fabric underlayment, embedment, all materials and labor; complete, in place.

per SY (written in words)

1A. 3147 SY 1.5" Thick (compacted) Type D hot mix asphalt concrete overlay (including tie-ins), including tack coat of SS-1 @

0.10gal/SY, all materials & labor; complete, in place per SY (written in words)

ADDITIVE ALTERNATE ITEMS

BID FORM

ITEM QUANTITY UNIT DESCRIPTION UNIT PRICE TOTAL

BID SUMMARY

TOTAL BASE BID (Items 1 - 30) $______________________

TOTAL MATERIALS BID:

TOTAL LABOR BID:

BY:

Printed Name Title

COMPANY: Phone No.

Address City State Zip

TOTAL BASE BID (written in words)

CONTRACTOR DATA SHEET

GENERAL/SUB-CONTRACTOR’S EXPERIENCE

AND

DATA INFORMATION

Name of Company:

Company Years in Business:

List Municipal Projects

(Similar Projects in Size and Scope Completed in Last Five Years)

Project Municipality $ Amount Type Date

Superintendent & Project Manager Information

Include Superintendent proposed for the project, years of experience as superintendent, project manager proposed for the project, and years experience as project manager

Superintendent Years Experience Projects

Project Manager Years Experience Projects

References: Name 5 projects of similar work, giving owner’s name, representative’s name, project engineer’s name, and telephone numbers for each

1.

2.

3.

4.

5.

CERTIFICATION OF BID

The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other Bidder, and that the contents of this bid have not been communicated to any other Bidder prior to the official opening of this bid. To the extent this Contract is considered a Contract for goods or services subject to § 2270.002 Texas

Government Code, Bidder certifies that it: i) does not boycott Israel; and ii) will not boycott Israel during the term of the Agreement. Additionally, the undersigned affirms that the firm is willing to sign the enclosed Standard Form of Agreement (if applicable).

Signed By: Title:

Typed Name: Company Name:

Phone No: Fax No:

Email:

Bid Address:

P.O. Box or Street City State Zip

Remit Address:

P.O. Box or Street City State Zip

Federal Tax ID No:

DUNS No:

Date:

CONDITIONS OF AGREEMENT

CONDITIONS OF AGREEMENT

CONTRACT DOCUMENTS

STANDARD SPECIFICATIONS FOR CONSTRUCTION--CITY OF NACOGDOCHES

FACILITIES: All building construction and related installations shall conform to the City’s latest adopted editions of the International Building Code, National Electric Code, and the Uniform

Plumbing Code and the Nacogdoches Standards for the Design and Construction of Public

Improvements. All other City of Nacogdoches codes and ordinances shall also apply.

CIVIL CONSTRUCTION: These specifications shall be used in conjunction with the City of

Nacogdoches’ Standard Specifications of Water and Sewer Construction and Street Construction and is hereby incorporated by reference. All City of Nacogdoches codes and ordinances shall apply.

Any discrepancies between the City standards and these specifications shall be clarified per the instructions in Paragraph 9.0, “INTERPRETATIONS AND ADDENDA” in the instructions to

Bidders.

GENERAL CONDITIONS OF AGREEMENT

The Standard Form of Agreement between Owner and Contractor shall be governing conditions of this contract.

SPECIAL PROVISIONS OF AGREEMENT

A. MEASUREMENTS: All work not specifically set forth as a pay item in the Proposal shall be considered a subsidiary obligation of the Contractor and all costs in connection therewith shall be included in the various unit prices listed in the Proposal.

B. QUANTITIES: Where unit quantities are shown on each bid item of the Proposal, they shall be construed to represent approximate quantities of Work to be completed. Final quantities will be determined by measurement on the site of the completed Work. Work performed outside of specified limits will not be included in final measurement. Bidders are hereby notified that no incidental items of the Work will be paid for unless it is listed in the Proposal form as a pay item.

C. EXPLOSION, COLLAPSE AND UNDERGROUND HAZARDS (XCU): Contracts where trenching depths exceed twelve (12) feet shall require additional coverage for the following

General Liability hazards:

Explosion Applies to blasting operations

Collapse Applies to excavation and grading work adjacent to structure

Underground Applies to excavation, burrowing, trenching, tunneling, etc. For example, severing an electrical line during excavation operations.

An additional premium may be assessed by contractor’s insurance provider. Successful contractor is responsible for assessing depth based on plans and specifications contained herein.

D. TRAFFIC CONTROL: When work is performed in or immediately adjacent to a public street right-of-way, the Contractor shall submit to the City Engineer a traffic control plan for each public right-of-way he enters prior to the pre-construction meeting. This plan shall be in conformance to the Texas Manual on Uniform Traffic Control Devices. Once reviewed, the plans will be returned to the Contractor with comments.

Approved Traffic Control Plans shall be in the possession of the contractor on site during all work within the designated right of way.

E. MATERIAL STAGING: Contractor is responsible for identifying and securing a suitable site for the storage of materials and other construction related items unless such a site is specifically identified in the plans.

F. PERMITS: Contractor will be required to get permits pursuant to contract documents;

however, the city will waive the fees.

G. STORM WATER PERMIT: For construction areas disturbing more than one (1) acre of land, Contractor shall provide a Storm Water Pollution Prevention Plan and all related inspections, rain gages, signage, subsidiary to the contract.

H. SURVEY: The Owner will provide a one-time survey staking of key construction points, bench marks, horizontal controls, building corners, or utility appurtenances as deemed necessary by the City Engineer. Additional construction staking, or replacement staking, will be at the contractor’s expense.

I. CONTRACTOR PARKING and BATHROOMS: Unless noted otherwise in the bid documents and plans, the installation of temporary bathroom facilities on the site will not be allowed. Parking for construction related vehicles, worker vehicles, and other equipment may be limited at the construction site. The Contractor should anticipate the need to provide an off-site parking subsidiary to the bid price in the contract.

J. FIELD OFFICES: The Contractor will not be required to maintain a field office at the construction site. In the event that the Contractor wishes to have a temporary project office, approval will be required by the Owner. The cost for the installation of all utilities will be paid by the Contractor.

K. DRAINAGE AND EROSION CONTROLS: The contractor will be responsible for designing, installing and maintaining interim drainage and erosion controls for the construction site. Surface drainage channels, culverts, or other features will be maintained by the contractor in such a way to minimize the impacts from storm water to offsite properties.

L. CONTRACT FORMS, BONDS AND CERTIFICATES: The Standard Form of

Agreement bond forms listed below will be made a part of the executed contract documents and are made a part of these specifications:

CITY OF NACOGDOCHES STANDARD FORM OF AGREEMENT BETWEEN THE

OWNER AND THE CONTRACTOR

PERFORMANCE BOND

PAYMENT BOND

These forms are not to be filled in by the bidder at the time of submitting his proposal.

STANDARD FORM OF AGREEMENT FOR CONSTRUCTION

Construction Contract V.06.05.2023 Contract No. 26-10-147

CONSTRUCTION AGREEMENT

This Agreement is entered into by and between the City of Nacogdoches, a Texas home-rule municipal corporation

(the “City”) and , a limited liability corporation (the “Contractor”), for Construction

Services for Cottonwood and Hackberry Improvements Project located in Nacogdoches, Texas (the “Project”).

1. DEFINITIONS

1.01. Calendar Day. A "calendar day" is any day of the week or month, no days being excepted.

1.02. City. Whenever the word "City" is used, it shall mean and be understood as referring to the City of Nacogdoches, Texas.

1.03. City's Representative. Whenever the words "City's Representative" or "Representative" are used, it shall mean and be understood as referring to the City Manager or his delegate, who shall act as City's agent.

The City's Representative may inspect and issue instructions but shall not directly supervise the Contractor.

1.04. Contract Amount. The term “Contract Amount” shall mean the amount of Contractor’s lump sum base bid proposal, together with all alternates, as accepted by the City in accordance with the Contractor’s Proposal. In the case of a unit price contract, Contract Amount shall mean the sum of the product of all unit prices times the respective estimated final quantities of work, for all base bid and alternates, as accepted by the City.

1.05. Contract Documents. The term "Contract Documents" shall mean those documents listed in Paragraph 2.01.

1.06. Contractor. Whenever the word "Contractor" is used, it shall mean the person(s), partnership, or corporation who has agreed to perform the work embraced in this Agreement and the other Contract

1.07. Extra Work. The term "Extra Work" shall mean and include work that is not covered or contemplated by the Contract Documents but that may be required by City's Representative and approved by the City in writing prior to the work being done by the Contractor.

1.08. Final Completion. The term "Final Completion" shall mean that all the work has been completed, all final punch list items have been inspected and satisfactorily completed, all payments to materialmen and subcontractors have been made, all documentation and warranties have been submitted, and all closeout documents have been executed and approved by the City.

1.09. Interpretation of Phrases. Whenever the words "directed", "permitted", "designated", "required", "considered necessary", "prescribed", or words of like import are used, it is understood that the direction, requirement, permission, order, designation, or prescription of City's Representative is intended. Similarly, the words "approved", "acceptable", "satisfactory", or words of like import shall mean approved by, accepted by, or satisfactory to City's Representative.

1.10. Nonconforming work. The term "nonconforming work" shall mean work or any part thereof that is rejected by City's Representative as not conforming with the Contract Documents.

1.11. Parties. The "parties" are the City and the Contractor.

1.12. Project. The term "Project" shall mean and include all that is required to obtain a final product that is acceptable to the City. The term "work" shall have like meaning.

1.13. Subcontractor. The term "subcontractor" shall mean and include only those hired by and having a direct contact with Contractor for performance of work on the Project. The City shall have no responsibility to any subcontractor employed by a Contractor for performance of work on the Project, and all subcontractors shall look exclusively to the Contractor for any payments due.

1.14. Substantially Completed. The term "Substantially Completed" means that in the opinion of the City's Representative the Project, including all systems and improvements, is in a condition to serve its intended purpose but still may require minor miscellaneous work and adjustment. Final payment of the Agreement Price, including retainage, however, shall be withheld until Final Completion and acceptance of the work by the City. Acceptance by the City shall not impair or waive any warranty obligation of Contractor.

1.15. Work. The term "work" as used in this Agreement shall mean and include all that is required herein to obtain a final product that is acceptable to the City. The term "Project" shall have like meaning. This

Project includes the following: Construction Services for Cottonwood and Hackberry Improvements

Project located in Nacogdoches, Texas.

1.16. Working Day. A "working day" means any day not including Saturdays, Sundays, or legal holidays.

2. CONTRACT DOCUMENTS

2.01. The Contract Documents and their priority shall be as follows:

2.01.01. This signed Agreement

2.01.02. Addendum to this Agreement

2.01.03. General Conditions

2.01.04. Special Conditions

2.01.05. Technical specifications

2.01.06. Drawings

2.01.07. Instructions to Bidders and any other notices to Bidders or Contractor

2.01.08. Performance bond, Payment bonds, Bid bonds and Special bonds

2.01.09. Contractor's Proposal

2.02. Where applicable, the Contractor will be furnished three (3) sets of plans, drawings, specifications, and related Contract Documents for its use during construction. Plans and specifications provided for use during construction shall be furnished directly to the Contractor only.

2.03. The Contractor shall distribute copies of the plans and specifications to suppliers and subcontractors as…