Costing_Sheet_RFP_195087.xlsx

This is a Costing Sheet for RFP 195087 issued by the City of Palo Alto for Drug and Alcohol Testing Services. The solicitation seeks a qualified vendor to provide comprehensive drug and alcohol testing services to support the city's random testing program across jurisdictions within Santa Clara County and Berkeley City, California. The contract is structured as a three-year fixed-fee arrangement with specified cost categories for evaluation and budgeting purposes. The proposal submission deadline is Tuesday, October 14, 2025, at 3:00 pm, with the solicitation released on September 24, 2025. The selected vendor must comply with Federal Motor Carrier Safety Administration (FMCSA) and Pipeline & Hazardous Materials Safety Administration (PHMSA) regulations, maintain an accurate random testing pool, manage collection processes utilizing a SAMHSA-certified laboratory, and prepare DOT-required reports.

The costing sheet identifies four primary cost categories for vendor pricing: cost per specimen, travel cost, cost per additional visit, and laboratory service cost, with bidders required to provide rates for Year 1, Year 2, and Year 3 to calculate total contract costs. The contract does not specify explicit set-aside designations for disadvantaged enterprises. Vendors must demonstrate financial stability through audited or reviewed financial statements, a letter of good standing from a financial institution, or a Dun & Bradstreet report. The City reserves the right to negotiate terms, reject proposals, and select the most advantageous overall proposal. Substantial insurance requirements apply, mandating multiple types of coverage with specific minimum limits and requiring the City to be named as an additional insured on most policies.