COST PROPOSAL Music Instrument Rental.xlsx

This is a Cost Proposal Form for Music Instrument Rentals issued by Eastern Suffolk BOCES (ESBOCES) through Request for Proposal (RFP) # 2026C-059-0424, soliciting proposals for music instrument rental services for ESBOCES and potential participating entities. The document lists 35 different musical instruments available for rental, including various types of brass, woodwind, and string instruments such as bassoons, cellos, clarinets, trumpets, violins, and tubas. The estimated quantities range from 0 to 120 instruments per type, with the contract period covering July through June. The proposal requires vendors to bid on all items, noting that zero usage does not indicate a lack of need.

The cost proposal form provides a structured template for vendors to enter monthly and yearly rental costs for each instrument type, with specific instructions for completing the bid. Vendors are advised that all bid entries must be made in the last two columns, alternates are accepted if substantially equal, and no modifications to item descriptions are permitted. The cooperative bidding approach suggests this contract will allow multiple educational institutions or organizations to utilize the pricing and terms established through this competitive solicitation process.