Cost_Formula-reward_average_cost_for_RFP.docx

This is a cost formula reference document related to the City of New Haven's FOIA Management Software procurement in Connecticut. The document explains the scoring methodology used to evaluate vendor proposals, specifically detailing how the "Reward Low Cost" scoring method calculates point allocations based on proposal costs. Under this formula, the lowest overall cost proposal receives the maximum points available, while higher-cost proposals receive proportionally fewer points determined by dividing the lowest cost by each individual proposal's cost and multiplying the result by the total available points. The City of New Haven is seeking a qualified vendor to provide a secure, cloud-based FOIA Request Management Application that will centralize intake, tracking, redaction, and fulfillment of public records requests while supporting compliance with Connecticut FOIC requirements and integrating with the City's existing OnBase and Microsoft environments.

The cost evaluation under the Reward Low Cost methodology will directly impact vendor competitiveness, as demonstrated by the provided examples where a proposal costing $100 would receive full points, a $200 proposal would receive 50 percent of available points, and a $500 proposal would receive only 20 percent of points. The selected vendor will be responsible for implementation, configuration, training, and ongoing support services, with the solution expected to improve transparency, workflow efficiency, records access, and compliance reporting for the municipality. No specific contract term, renewal options, pricing amounts, due dates, or award dates are detailed in this cost formula document.