Cost_Formula-reward_average_cost_for_RFP.docx

This is a cost formula document related to an RFP for Paper, Goods, Chemicals, and Supplies issued by the City of New Haven Board of Education Food Service in Connecticut. The solicitation seeks vendors to supply paper and supplies for the school district's summer and school year meal programs, which operate for approximately 224 days annually and serve between 17,500 and 19,000 meals per day. The City intends to establish vendor relationships that will improve service delivery, expedite shipments, streamline administrative processes, reduce costs, and maintain supply continuity. The successful bidder must be capable of purchasing specified brands and sourcing from third-party producers as requested by the City. The City reserves the right to utilize secondary suppliers at its discretion and may award contracts to multiple vendors as deemed appropriate.

The cost formula document establishes the pricing methodology for evaluating bids, utilizing an average cost calculation to determine reward allocation among vendors. This approach allows the City to standardize pricing evaluation across submitted proposals while maintaining flexibility in vendor selection. The City's emphasis on maintaining continuity of supply and specified brand requirements suggests a preference for experienced vendors capable of reliable, consistent delivery to support the integrity of the meal program operations. The procurement structure permits the City to split awards among multiple vendors based on performance criteria and cost considerations outlined in the formula.