Cost_Formula-reward_average_cost_for_RFP.docx

This document is a cost formula reference guide related to a Request for Proposals issued by the City of New Haven's Office of Violence Prevention in Connecticut for employment and housing intervention services addressing community violence and firearm injury prevention. The RFP seeks qualified organizations to deliver trauma-informed, equity-focused services including housing support and comprehensive employment programs encompassing job-readiness training, workforce training, resume preparation, job placement assistance, and employer partnerships. The pre-proposal meeting is scheduled for February 17, 2026, at 2:00 PM (non-mandatory), with questions due by February 24, 2026, at 5:00 PM, and proposals due electronically by 11:00 AM on March 3, 2026. The initial contract term is one year with one optional one-year extension subject to the Purchasing Agent's approval. The RFP evaluation utilizes five equally weighted criteria (20 percent each): proposed solution clarity and focus, proposed schedule, work plan addressing scope of work, budget detail and transparency, and organization background and capacity, all evaluated on a pass/fail basis.

Pricing is to be submitted as detailed cost proposals by individual applicants, with no set procurement value or budget range specified in the solicitation. Indirect costs are capped at 10 percent of the total awarded amount. Funding derives from American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds through the Department of Public Health, with all ARPA funds required to be obligated by December 31, 2024, and all expenditures completed by December 31, 2026. No incumbent vendors or current contractors are identified. Contractors must comply with the City of New Haven Living Wage Ordinance for contracts exceeding $25,000, provide proof of $1 million minimum general liability insurance naming the City as additional insured, submit IRS Form W-9 and non-collusion affidavits, and adhere to federal requirements under the Uniform Guidance (2 CFR Part 200). Contracts valued at $25,000 or more require Mayor's signature and Board of Alders approval for terms exceeding one year.